On Train Hospitality Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000778317-2025-10-15T00:00:00Z",
    "date": "2025-10-15T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000778317",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-1",
            "name": "ScotRail Trains Limited",
            "identifier": {
                "legalName": "ScotRail Trains Limited"
            },
            "address": {
                "streetAddress": "Atrium Court, 50 Waterloo Street",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 6HQ"
            },
            "contactPoint": {
                "email": "kathryn.murphy@scotrail.co.uk",
                "url": "https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Railway services",
                        "scheme": "TED_CE_ACTIVITY"
                    },
                    {
                        "id": "Railway Services",
                        "scheme": "TED_CE_ACTIVITY"
                    }
                ],
                "url": "http://www.scotrail.co.uk"
            }
        },
        {
            "id": "org-2",
            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Glasgow"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-5",
            "name": "ScotRail Trains Limited",
            "identifier": {
                "legalName": "ScotRail Trains Limited"
            },
            "address": {
                "streetAddress": "Atrium Court, , 50 Waterloo Street",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 6HQ"
            },
            "contactPoint": {
                "email": "procurement@scotrail.co.uk",
                "telephone": "+44 3448110141",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Railway Services",
                        "scheme": "TED_CE_ACTIVITY"
                    },
                    {
                        "id": "Railway services",
                        "scheme": "TED_CE_ACTIVITY"
                    }
                ],
                "url": "https://www.scotrail.co.uk/"
            }
        },
        {
            "id": "org-12",
            "name": "BFS Group Ltd T/A Bidfood",
            "identifier": {
                "legalName": "BFS Group Ltd T/A Bidfood"
            },
            "address": {
                "streetAddress": "814 , Leigh Road",
                "locality": "Slough, Berkshire",
                "region": "UKJ11",
                "postalCode": "SL1 4BD"
            },
            "contactPoint": {
                "telephone": "+44 3703663100"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-13",
            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Glasgow"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "ScotRail Trains Limited",
        "id": "org-5"
    },
    "tender": {
        "id": "SR441",
        "title": "On Train Hospitality Services",
        "description": "ScotRail are tendering for suppliers to assist in the provision of our on train hospitality services. The requirement is for food and drink provision to supply and deliver food and drink for on-train retailing.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "15000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "15980000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx",
        "tenderPeriod": {
            "endDate": "2024-10-18T12:00:00Z"
        },
        "documents": [
            {
                "id": "SEP514490",
                "documentType": "contractNotice",
                "title": "On Train Hospitality Services",
                "description": "ScotRail are tendering for suppliers to assist in the provision of our on train hospitality services. The requirement is for food and drink provision to supply and deliver food and drink for on-train retailing.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP514490",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "OCT541457",
                "documentType": "awardNotice",
                "title": "On Train Hospitality Services",
                "description": "ScotRail are tendering for suppliers to assist in the provision of our on train hospitality services. The requirement is for food and drink provision to supply and deliver food and drink for on-train retailing.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541457",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Supply and delivery of food and drinks products. ScotRail are looking to award to a supplier for the provision of food and drink products to be delivered to ScotRail managed sites.",
                "status": "complete",
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 1
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The anticipated initial term will be 2 years with the option to extend for a further 3 x 12 month periods."
                }
            }
        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "tendererLegalForm": "ScotRail intend on using the ScotRail Standard Contract Terms and Conditions. These are attached as an appendix to the PQQ. These are not a mandatory requirement and it is intended that suppliers will be scored on their proposed changes to the Terms at ITT / ITN stage. ScotRail reserves the right to amend these terms at their discretion. Whilst it is the intention that SRT will be the primary user of this contract, in future this contract may be utilised by other entities within the SRH Group."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "reductionCriteria": "Please note that your response to the PQQ for this requirement is to be submitted at the latest by 12:00 on 18 October 2024. If successful at PQQ stage, suppliers will be invited to the Invitation to Negotiate Stage (ITN). As such, please ignore section 'IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates' in this notice and the dates provided there. The timescales outlined within the 'On Train Hospitality PQQ' contained within the WAX Digital portal should be adhered to. To participate you must submit an electronic PQQ via the ScotRail Wax Sourcing System by the deadline. The system can be accessed here https://scotrail.waxlive.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx"
        },
        "secondStage": {
            "successiveReduction": true,
            "invitationDate": "2024-11-04T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Selection criteria as stated in the procurement documents."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "15000000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Proposed initial term is 2 years with the option to extend for a further 3 x 12 month periods. This contract may be re-tendered beyond these dates."
        },
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-029798"
        }
    ],
    "description": "Please note that your response to the PQQ is to be submitted at the latest by 12:00 on 18 October 2024. As such, please ignore section 'IV.2.2) Time limit for receipt of tenders or requests to participate' and 'IV.2.3 Estimated date of dispatch of invitations to tender or to participate to selected candidates'. Details in relation to the deadlines can found in the PQQ documents. Whilst it is the intention that SRT will be the primary user of this contract, all lots will be available to use by ScotRail and members of the Scottish Rail Holdings Limited Group (including holding company or subsidiaries). (SC Ref:813119)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000778317"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000778317"
        }
    ],
    "noticetype": "OJEU - F6 - Contract Award Notice (Utilities)",
    "awards": [
        {
            "id": "SR441-1",
            "suppliers": [
                {
                    "id": "org-12",
                    "name": "BFS Group Ltd T/A Bidfood"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "SR441-1",
            "awardID": "SR441-1",
            "status": "active",
            "dateSigned": "2025-07-25T00:00:00Z"
        }
    ]
}