ITS - Student Information and Records Management System

{
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    "date": "2024-09-30T00:00:00Z",
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    "initiationType": "tender",
    "parties": [
        {
            "id": "org-1",
            "name": "University of St Andrews",
            "identifier": {
                "legalName": "University of St Andrews"
            },
            "address": {
                "streetAddress": "Walter Bower House, Eden Campus",
                "locality": "Guardbridge",
                "region": "UKM72",
                "postalCode": "KY16 0US"
            },
            "contactPoint": {
                "name": "Adrian Wood",
                "email": "procurement@st-andrews.ac.uk",
                "telephone": "+44 1334462523",
                "url": "http://"
            },
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                        "description": "Education",
                        "scheme": "COFOG"
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                "url": "http://www.st-andrews.ac.uk/procurement/"
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        },
        {
            "id": "org-2",
            "name": "Tribal Group Plc",
            "identifier": {
                "legalName": "Tribal Group Plc"
            },
            "address": {
                "streetAddress": "St Mary's Court, 55 St Mary's Road",
                "locality": "Sheffield",
                "region": "UKE32",
                "postalCode": "S2 4AN"
            },
            "roles": [
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            "details": {
                "scale": "sme",
                "url": "http://"
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        {
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            "name": "Dundee Sheriff Court",
            "identifier": {
                "legalName": "Dundee Sheriff Court"
            },
            "address": {
                "streetAddress": "6 West Bell Street",
                "locality": "Dundee",
                "postalCode": "DD1 9AD"
            },
            "contactPoint": {
                "telephone": "+44 1382229961",
                "url": "http://"
            },
            "roles": [
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    ],
    "buyer": {
        "name": "University of St Andrews",
        "id": "org-1"
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    "tender": {
        "id": "ITS/300924/DD/DL",
        "title": "ITS - Student Information and Records Management System",
        "description": "Provision of an on-premise application suite to support the management of student records, curriculum management and associated activities for a period of 5 years.",
        "status": "complete",
        "items": [
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                "deliveryLocation": {
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                        "region": "UKM72"
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                "relatedLot": "1"
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        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "A change of supplier would result in supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance of the system.",
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "SEP515152",
                "documentType": "awardNotice",
                "title": "ITS - Student Information and Records Management System",
                "description": "Provision of an on-premise application suite to support the management of student records, curriculum management and associated activities for a period of 5 years.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP515152",
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            {
                "id": "1",
                "description": "Provision of an on -premise application suite to support the management of student records, curriculum management and associated activities for a period of 5 years. In addition to providing functionality that is proven effective with the UK HE sector, the application suite must be fully compatible with all existing infrastructure and systems (including Identity Management, back-up systems and data warehouse), capable of 24x7x365 operation, secure and fully compliant with data protection legislation.",
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                "description": "The procurement falls outside the scope of application of the directive"
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        ],
        "classification": {
            "id": "48000000",
            "scheme": "CPV"
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        "reviewDetails": "The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews. If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. The anticipated review body in such cases would be: Dundee Sheriff Court 6 West Bell Street Dundee DD1 9AD Telephone: +44 1382 229 961 Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision. Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement. Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations. If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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    },
    "awards": [
        {
            "id": "ITS/300924/DD/SL",
            "suppliers": [
                {
                    "id": "org-2",
                    "name": "Tribal Group Plc"
                }
            ],
            "relatedLots": [
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        }
    ],
    "contracts": [
        {
            "id": "ITS/300924/DD/SL",
            "awardID": "ITS/300924/DD/SL",
            "status": "active",
            "value": {
                "amount": 692118,
                "currency": "GBP"
            },
            "dateSigned": "2024-09-27T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=779186. (SC Ref:779186)",
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    "noticetype": "OJEU - F15 - Voluntary Ex Ante Transparency Notice"
}