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ITS - Student Information and Records Management System

University of St Andrews

This public procurement record has 1 release in its history.

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30 Sep 2024 at 01:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The University of St Andrews, located in Guardbridge, UK, has recently completed the procurement process for a "Student Information and Records Management System." This tender was within the education industry category and involved provision of an on-premise application suite to support student records management, curriculum management, and associated administrative activities over a period of five years. The procurement stage of this process has reached the 'Award' phase, with the contract signing concluded on 27th September 2024. The procurement method employed was a limited procedure without prior publication due to technical compatibility reasons, making it an exclusive and direct award. The contract, valued at £692,118 GBP, has been awarded to Tribal Group Plc, a small and medium-sized enterprise (SME) based in Sheffield, UK.

This tender represents a significant opportunity for businesses within the education technology sector, particularly those specialising in enterprise application suites that are compatible with existing educational infrastructure and systems. Companies capable of delivering robust, secure, and continuously operational solutions would find such opportunities beneficial for business growth. This contract not only provides financial opportunities but also enhances credibility and experience for companies engaging in similar future tenders. Businesses with expertise in higher education management systems and a proven track record in data protection compliance are well-suited to compete and excel in these procurement opportunities.

How relevant is this notice?

Notice Information

Notice Title

ITS - Student Information and Records Management System

Notice Description

Provision of an on-premise application suite to support the management of student records, curriculum management and associated activities for a period of 5 years.

Lot Information

Lot 1

Provision of an on -premise application suite to support the management of student records, curriculum management and associated activities for a period of 5 years. In addition to providing functionality that is proven effective with the UK HE sector, the application suite must be fully compatible with all existing infrastructure and systems (including Identity Management, back-up systems and data warehouse), capable of 24x7x365 operation, secure and fully compliant with data protection legislation.

Procurement Information

A change of supplier would result in supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance of the system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000779186
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP515152
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£692,118 £500K-£1M

Notice Dates

Publication Date
30 Sep 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
27 Sep 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of St Andrews
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GUARDBRIDGE
Postcode
KY16 0US
Postcode Area
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Tay Bridgehead
Westminster Constituency
North East Fife

Supplier Information

Number of Suppliers
1
Supplier Name

Tribal Group Plc

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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