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Fleet Management System

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

This public procurement record has 1 release in its history.

AwardUpdate

10 Oct 2024 at 01:00

OJEU - F20 - Modification Notice
Summary of the contracting process

The Common Services Agency, also known as NHS National Services Scotland (NSS), has announced the awarding of a contract extension to Civica UK Limited for their Fleet Management System. This procurement falls under the services category, specifically for a fleet management system, classified under the CPV code 72000000. The procurement process is at the contract update stage, following its initiation as a tender. The contract, which is vital for the daily operation and compliance management of 3500 vehicles across 15 NHSS Boards, has been extended by 12 months, having a new end date set on 30th September 2025. This extension has been justified to allow for future procurement activities due to the need for additional works and services by the original contractor, Civica UK Limited.

This tender presents significant growth opportunities for businesses specialising in fleet management systems and related services. Companies with expertise in maintaining and enhancing fleet compliance, data management, and vehicle maintenance solutions would find themselves well-suited to compete for future tenders from NSS. With the estimated value of the extension at GBP 401,000, the contract highlights the potential for substantial business engagement and expansion, particularly for small and medium-sized enterprises (SMEs) within the technology service sector.

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Notice Information

Notice Title

Fleet Management System

Notice Description

Lot Information

Lot 1

Extension of Fleet Management System "Tranman" contract for a period of 12 months using Regulation 72(1)(b). The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000780215
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT515904
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F20 - Modification Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£401,000 £100K-£500K

Notice Dates

Publication Date
10 Oct 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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