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High Level Maintenance

Scottish Parliamentary Corporate Body

This public procurement record has 3 releases in its history.

Award

23 Dec 2024 at 00:00

OJEU - F3 - Contract Award Notice
TenderUpdate

26 Nov 2024 at 00:00

OJEU - F14 - Corrigendum
Tender

13 Nov 2024 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Scottish Parliamentary Corporate Body (SPCB) is seeking a specialist service provider to deliver high level maintenance services for the Scottish Parliament Building in Holyrood, Edinburgh, under the title "High Level Maintenance". This contract involves comprehensive building fabric maintenance, including Planned Preventative Maintenance (PPM), reactive and minor project works, as well as bird pest control and landscaping. The contract requires candidates to have access via rope due to the building’s design complexities. Additionally, compliance with Industrial Rope Access Trade Association (IRATA) standards and Cyber Essentials certification is mandatory. The procurement process is at the "award" stage, having been initiated as an "open procedure" with documents available as of 23rd December 2024. Key deadlines were adjusted, with the submission deadline initially set for 10th January 2025 and later extended to 20th January 2025 to accommodate the festive break.

This tender represents a significant opportunity for businesses specializing in high-level maintenance services, particularly those with IRATA certification and experience in working with complex architectural structures. Suitable candidates are required to have a robust team capable of handling high-risk activities under stringent safety and quality standards, ensuring the maintenance is performed safely and effectively. The contract's scope for building fabric, landscaping, and pest control services, coupled with an emphasis on Cyber Security and fair work practices, provides a comprehensive platform for the growth of service providers willing to meet these rigorous standards. Additionally, the project has communal benefits such as employability initiatives and community programs, encouraging businesses invested in corporate social responsibility to compete.

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Notice Information

Notice Title

High Level Maintenance

Notice Description

The Scottish Parliamentary Corporate Body (SPCB) requires a Service Provider to deliver high level building fabric maintenance services. This involves Planned Preventative Maintenance (PPM), reactive, minor and project change works activities to be undertaken on the high level internal and external building fabric at the Scottish Parliament Building, Holyrood, Edinburgh. The service will also include hard and soft landscaping maintenance and bird pest control. Due to the design and complexity of the building, much of the fabric maintenance is only accessible via rope access. It is considered the highest risk work activity that is undertaken on-site at the Parliament. The SPCB therefore require a specialist Service Provider, with a team based on-site at Holyrood who report directly to the SPCB Facilities Management Team. The Service Provider must hold full Industrial Rope Access Trade Association (IRATA) Operator membership and maintain this for the duration of the Contract.

Lot Information

Lot 1

The Scottish Parliamentary Corporate Body (SPCB) requires a Service Provider to carry out all high level, internal and external aspects of building fabric maintenance including building and window cleaning. The range of services includes: - all planned preventative maintenance for all the external and internal fabric of the buildings - all reactive building fabric maintenance work on an ad-hoc basis above finished floor height - external cleaning (including windows) - internal cleaning (including windows) - maintenance and coatings/finishes from the finished floor upwards - internal and external ceiling and roof repairs - cleaning and maintenance of external landscaping - the provision of bird control measures such as, netting, cleaning and removal - minor works and project change works. - snow clearing, proactive and reactive winter gritting - operation and maintenance of specialist access, lifting and cleaning equipment. - operation of flying drone survey equipment. It is anticipated that the contract work will be delivered by a combination of the Service Provider's in house resource and key subcontracts. The Service Provider must hold full Industrial Rope Access Trade Association (IRATA) Operator membership and maintain this for the duration of the Contract. Payment of the Real Living Wage is mandatory as part of the contract conditions. Further information can be found within the tender documentation.. IRATA - It is a requirement that the Service Provider must hold full IRATA Operator membership and maintain this for the duration of the Contract. Cyber Security - For this contract, the minimum cyber security requirement will be Cyber Essentials certification (or equivalent). Transfer of Undertakings (Protection of Employment) (TUPE) Regulations 2006 apply to this Contract.

Renewal: Optional extensions which do not collectively exceed 60 months to be exercised at the sole discretion of the SPCB.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000780519
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520918
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

70 - Real estate services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

45112700 - Landscaping work

50000000 - Repair and maintenance services

70332000 - Non-residential property services

90620000 - Snow-clearing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Dec 20241 years ago
Submission Deadline
10 Jan 2025Expired
Future Notice Date
Not specified
Award Date
23 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Est 2033

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Parliamentary Corporate Body
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH99 1SP
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV518295
    High Level Maintenance - The Scottish Parliamentary Corporate Body (SPCB) requires a Service Provider to deliver high level building fabric maintenance services. This involves Planned Preventative Maintenance (PPM), reactive, minor and project change works activities to be undertaken on the high level internal and external building fabric at the Scottish Parliament Building, Holyrood, Edinburgh. The service will also include hard and soft landscaping maintenance and bird pest control. Due to the design and complexity of the building, much of the fabric maintenance is only accessible via rope access. It is considered the highest risk work activity that is undertaken on-site at the Parliament. The SPCB therefore require a specialist Service Provider, with a team based on-site at Holyrood who report directly to the SPCB Facilities Management Team. The Service Provider must hold full Industrial Rope Access Trade Association (IRATA) Operator membership and maintain this for the duration of the Contract.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520918
    High Level Maintenance - The Scottish Parliamentary Corporate Body (SPCB) requires a Service Provider to deliver high level building fabric maintenance services. This involves Planned Preventative Maintenance (PPM), reactive, minor and project change works activities to be undertaken on the high level internal and external building fabric at the Scottish Parliament Building, Holyrood, Edinburgh. The service will also include hard and soft landscaping maintenance and bird pest control. Due to the design and complexity of the building, much of the fabric maintenance is only accessible via rope access. It is considered the highest risk work activity that is undertaken on-site at the Parliament. The SPCB therefore require a specialist Service Provider, with a team based on-site at Holyrood who report directly to the SPCB Facilities Management Team. The Service Provider must hold full Industrial Rope Access Trade Association (IRATA) Operator membership and maintain this for the duration of the Contract.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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