Planning

Estates Asset Management System

SCOTTISH POLICE AUTHORITY

This public procurement record has 1 release in its history.

Planning

05 Nov 2024 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Scottish Police Authority is initiating a procurement process for an Estates Asset Management System. This tender falls under the Public Order and Safety industry category, with the main procurement category being goods. The process is currently at the planning stage, with an anticipated future notice date of 26th November 2024. The required system is intended for use in Glasgow, UKM region, and involves modernising a large and diverse property estate comprising over 450,000 m² across more than 300 locations. The system will be a Public or Private Cloud Estate & Property Management System, designed to manage Police Scotland's operational and commercial property portfolio effectively and efficiently.

This tender provides significant business growth opportunities, especially for companies specialising in cloud-based asset management solutions and property management systems. Businesses with expertise in incremental and modular system implementations will be well-suited to compete. Given the strategic importance of the estate, the selected provider must deliver a system that ensures operational, statutory, and cost-effective management of Police Scotland's assets. The contract value is estimated at GBP 320,000, making it a lucrative opportunity for businesses capable of meeting the comprehensive and sophisticated requirements set out by the Scottish Police Authority.

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Notice Information

Notice Title

Estates Asset Management System

Notice Description

The Scottish Police Authority (known as the "the Authority") has a requirement for a PASF Public or Private Cloud Estate & Property Management System. The Authority has one of the largest and most diverse property estates in Scotland comprising more than 450,000 m2 and more than 300 locations. The estate is in need of significant modernisation and to facilitate this we are looking to upgrade our estate management functionality. Police Scotland is seeking an asset management database system capable of supporting the fullest functionality across a wide range of asset management activities. It needs to be capable of being implemented in an incremental, modular way to reflect Police Scotland's priorities. The system is expected to hold a full record of Police Scotland's ownership including leased-in assets and be used for the management of Police Scotland's operational and commercial property portfolio. Police Scotland's aim is for an asset management service which is effective at a strategic, operational and technical level that can ensure the organisation's portfolio is operationally effective, statutory compliant, fit for purpose, and cost efficient.

Lot Information

Lot 1

The Scottish Police Authority (known as the "the Authority") has a requirement for a PASF Public or Private Cloud Estate & Property Management System. The Authority has one of the largest and most diverse property estates in Scotland comprising more than 450,000 m2 and more than 300 locations. The estate is in need of significant modernisation and to facilitate this we are looking to upgrade our estate management functionality. Police Scotland is seeking an asset management database system capable of supporting the fullest functionality across a wide range of asset management activities. It needs to be capable of being implemented in an incremental, modular way to reflect Police Scotland's priorities. The system is expected to hold a full record of Police Scotland's ownership including leased-in assets and be used for the management of Police Scotland's operational and commercial property portfolio. Police Scotland's aim is for an asset management service which is effective at a strategic, operational and technical level that can ensure the organisation's portfolio is operationally effective, statutory compliant, fit for purpose, and cost efficient.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000781400
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV517692
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£320,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Nov 20241 years ago
Submission Deadline
Not specified
Future Notice Date
26 Nov 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH POLICE AUTHORITY
Contact Name
Louise Hall
Contact Email
louise.hall@scotland.police.uk
Contact Phone
+44 1786895668

Buyer Location

Locality
GLASGOW
Postcode
G51 1DZ
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Govan
Westminster Constituency
Glasgow South West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV517692
    Estates Asset Management System - The Scottish Police Authority (known as the "the Authority") has a requirement for a PASF Public or Private Cloud Estate & Property Management System. The Authority has one of the largest and most diverse property estates in Scotland comprising more than 450,000 m2 and more than 300 locations. The estate is in need of significant modernisation and to facilitate this we are looking to upgrade our estate management functionality. Police Scotland is seeking an asset management database system capable of supporting the fullest functionality across a wide range of asset management activities. It needs to be capable of being implemented in an incremental, modular way to reflect Police Scotland's priorities. The system is expected to hold a full record of Police Scotland's ownership including leased-in assets and be used for the management of Police Scotland's operational and commercial property portfolio. Police Scotland's aim is for an asset management service which is effective at a strategic, operational and technical level that can ensure the organisation's portfolio is operationally effective, statutory compliant, fit for purpose, and cost efficient.

Open Contracting Data Standard (OCDS)

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