Notice Information
Notice Title
Leisure Management Software systems
Notice Description
Leisure Management Software systems. We require a solution to manage/provide, Manage access control systems Online bookings of group exercise, classes and courts online etc Block bookings Room Bookings Course Management, i.e. Swim Academy, skating climbing etc Bookings management of halls, pitches, facilities, Bookings management of courses and swimming lessons Bulk administration of memberships Customer digital communications including e-marketing and CRM e-POS including stock control Integrated postcode lookup in centre and online Integrated bank sort code validation service in centre and online Online invoicing and the ability to pay the invoices online Innovative front of house solutions for in-house joining and booking Membership administration Online Card Payment processing (PCI compliant) Promotional pricing Reciprocity for multisite membership control Document Management Reporting - analysis reporting with ability to create custom reports Reporting - KPI reporting Reporting - management dashboards Sales prospecting Smartphone bookings including payment Smartphone joining including payment Vouchers Self-service customer portal for members Join online with paperless direct debit (PDD) Membership process
Lot Information
Lot 1
Inverclyde Leisure is currently inviting tenders, from suitably qualified companies, for the supply of our Leisure Management Software systems. We require a solution to manage/provide; Manage access control systems Online bookings of group exercise, classes and courts online etc Block bookings Room Bookings Course Management, i.e. Swim Academy, skating climbing etc Bookings management of halls, pitches, facilities, Bookings management of courses and swimming lessons Bulk administration of memberships Customer digital communications including e-marketing and CRM e-POS including stock control Integrated postcode lookup in centre and online Integrated bank sort code validation service in centre and online Online invoicing and the ability to pay the invoices online Innovative front of house solutions for in-house joining and booking Membership administration Online Card Payment processing (PCI compliant) Promotional pricing Reciprocity for multisite membership control Document Management Reporting - analysis reporting with ability to create custom reports Reporting - KPI reporting Reporting - management dashboards Sales prospecting Smartphone bookings including payment Smartphone joining including payment Vouchers Self-service customer portal for members Join online with paperless direct debit (PDD) membership process To receive a copy of the tender application pack for our Leisure Management software partner, please email Andrew Hetherington at andrew.hetherington@inverclydeleisure.com
Renewal: 60 month extention
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000781963
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542439
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48214000 - Network operating system software package
72212100 - Industry specific software development services
Notice Value(s)
- Tender Value
- £60,000 Under £100K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 31 Oct 20253 months ago
- Submission Deadline
- 22 Nov 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 3 Dec 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- INVERCLYDE LEISURE
- Contact Name
- Not specified
- Contact Email
- andrew.hetherington@inverclydeleisure.com
- Contact Phone
- +44 1475213139
Buyer Location
- Locality
- GREENOCK
- Postcode
- PA15 1EW
- Post Town
- Paisley
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
- Delivery Location
- TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
-
- Local Authority
- Inverclyde
- Electoral Ward
- Inverclyde North
- Westminster Constituency
- Inverclyde and Renfrewshire West
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT517266
Leisure Management Software systems - Leisure Management Software systems. We require a solution to manage/provide, Manage access control systems Online bookings of group exercise, classes and courts online etc Block bookings Room Bookings Course Management, i.e. Swim Academy, skating climbing etc Bookings management of halls, pitches, facilities, Bookings management of courses and swimming lessons Bulk administration of memberships Customer digital communications including e-marketing and CRM e-POS including stock control Integrated postcode lookup in centre and online Integrated bank sort code validation service in centre and online Online invoicing and the ability to pay the invoices online Innovative front of house solutions for in-house joining and booking Membership administration Online Card Payment processing (PCI compliant) Promotional pricing Reciprocity for multisite membership control Document Management Reporting - analysis reporting with ability to create custom reports Reporting - KPI reporting Reporting - management dashboards Sales prospecting Smartphone bookings including payment Smartphone joining including payment Vouchers Self-service customer portal for members Join online with paperless direct debit (PDD) Membership process -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542439
Leisure Management Software systems - Leisure Management Software systems. We require a solution to manage/provide, Manage access control systems Online bookings of group exercise, classes and courts online etc Block bookings Room Bookings Course Management, i.e. Swim Academy, skating climbing etc Bookings management of halls, pitches, facilities, Bookings management of courses and swimming lessons Bulk administration of memberships Customer digital communications including e-marketing and CRM e-POS including stock control Integrated postcode lookup in centre and online Integrated bank sort code validation service in centre and online Online invoicing and the ability to pay the invoices online Innovative front of house solutions for in-house joining and booking Membership administration Online Card Payment processing (PCI compliant) Promotional pricing Reciprocity for multisite membership control Document Management Reporting - analysis reporting with ability to create custom reports Reporting - KPI reporting Reporting - management dashboards Sales prospecting Smartphone bookings including payment Smartphone joining including payment Vouchers Self-service customer portal for members Join online with paperless direct debit (PDD) Membership process
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000781963-2025-10-31T00:00:00Z",
"date": "2025-10-31T00:00:00Z",
"ocid": "ocds-r6ebe6-0000781963",
"initiationType": "tender",
"parties": [
{
"id": "org-4",
"name": "Inverclyde Leisure",
"identifier": {
"legalName": "Inverclyde Leisure"
},
"address": {
"streetAddress": "Waterfront Leisure Complex, Custom House Way",
"locality": "Greenock",
"region": "UKM83",
"postalCode": "PA15 1EW"
},
"contactPoint": {
"email": "andrew.hetherington@inverclydeleisure.com",
"telephone": "+44 1475213139",
"url": "http://www.inverclydeleisure.com"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"classifications": [
{
"id": "Leisure Trust",
"scheme": "TED_CA_TYPE"
},
{
"id": "Leisure Industry",
"scheme": "COFOG"
}
],
"url": "http://www.inverclydeleisure.com"
}
},
{
"id": "org-5",
"name": "Patten & Prentice Solicitors",
"identifier": {
"legalName": "Patten & Prentice Solicitors"
},
"address": {
"streetAddress": "2 Ardgowan Square",
"locality": "Greenock",
"postalCode": "PA168PP"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
},
{
"id": "org-29",
"name": "Inverclyde Leisure",
"identifier": {
"legalName": "Inverclyde Leisure"
},
"address": {
"streetAddress": "Waterfront Leisure Complex, Custom House Way",
"locality": "Greenock",
"region": "UKM83",
"postalCode": "PA15 1EW"
},
"contactPoint": {
"email": "andrew.hetherington@inverclydeleisure.com",
"telephone": "+44 1475213139",
"url": "http://"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"classifications": [
{
"id": "Leisure Trust",
"scheme": "TED_CA_TYPE"
},
{
"id": "Leisure Industry",
"scheme": "COFOG"
}
],
"url": "http://www.inverclydeleisure.com"
}
},
{
"id": "org-30",
"name": "Gladstone MRM Limited",
"identifier": {
"legalName": "Gladstone MRM Limited"
},
"address": {
"streetAddress": "Hithercroft Road",
"locality": "Wallingford",
"region": "UK",
"postalCode": "OX10 9BT"
},
"contactPoint": {
"telephone": "+44 7881013859"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"url": "http://"
}
},
{
"id": "org-31",
"name": "Patten & Prentice Solicitors",
"identifier": {
"legalName": "Patten & Prentice Solicitors"
},
"address": {
"streetAddress": "2 Ardgowan Square",
"locality": "Greenock",
"postalCode": "PA168PP"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "Inverclyde Leisure",
"id": "org-29"
},
"tender": {
"id": "IL112024",
"title": "Leisure Management Software systems",
"description": "Leisure Management Software systems. We require a solution to manage/provide, Manage access control systems Online bookings of group exercise, classes and courts online etc Block bookings Room Bookings Course Management, i.e. Swim Academy, skating climbing etc Bookings management of halls, pitches, facilities, Bookings management of courses and swimming lessons Bulk administration of memberships Customer digital communications including e-marketing and CRM e-POS including stock control Integrated postcode lookup in centre and online Integrated bank sort code validation service in centre and online Online invoicing and the ability to pay the invoices online Innovative front of house solutions for in-house joining and booking Membership administration Online Card Payment processing (PCI compliant) Promotional pricing Reciprocity for multisite membership control Document Management Reporting - analysis reporting with ability to create custom reports Reporting - KPI reporting Reporting - management dashboards Sales prospecting Smartphone bookings including payment Smartphone joining including payment Vouchers Self-service customer portal for members Join online with paperless direct debit (PDD) Membership process",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "48214000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "Waterfront Leisure Complex"
},
"deliveryAddresses": [
{
"region": "UKM83"
},
{
"region": "UKM83"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 60000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"written"
],
"submissionMethodDetails": "8 Custom House Way",
"tenderPeriod": {
"endDate": "2024-11-22T12:00:00Z"
},
"awardPeriod": {
"startDate": "2024-11-22T13:00:00Z"
},
"documents": [
{
"id": "OCT517266",
"documentType": "contractNotice",
"title": "Leisure Management Software systems",
"description": "Leisure Management Software systems. We require a solution to manage/provide, Manage access control systems Online bookings of group exercise, classes and courts online etc Block bookings Room Bookings Course Management, i.e. Swim Academy, skating climbing etc Bookings management of halls, pitches, facilities, Bookings management of courses and swimming lessons Bulk administration of memberships Customer digital communications including e-marketing and CRM e-POS including stock control Integrated postcode lookup in centre and online Integrated bank sort code validation service in centre and online Online invoicing and the ability to pay the invoices online Innovative front of house solutions for in-house joining and booking Membership administration Online Card Payment processing (PCI compliant) Promotional pricing Reciprocity for multisite membership control Document Management Reporting - analysis reporting with ability to create custom reports Reporting - KPI reporting Reporting - management dashboards Sales prospecting Smartphone bookings including payment Smartphone joining including payment Vouchers Self-service customer portal for members Join online with paperless direct debit (PDD) Membership process",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT517266",
"format": "text/html"
},
{
"id": "OCT542439",
"documentType": "awardNotice",
"title": "Leisure Management Software systems",
"description": "Leisure Management Software systems. We require a solution to manage/provide, Manage access control systems Online bookings of group exercise, classes and courts online etc Block bookings Room Bookings Course Management, i.e. Swim Academy, skating climbing etc Bookings management of halls, pitches, facilities, Bookings management of courses and swimming lessons Bulk administration of memberships Customer digital communications including e-marketing and CRM e-POS including stock control Integrated postcode lookup in centre and online Integrated bank sort code validation service in centre and online Online invoicing and the ability to pay the invoices online Innovative front of house solutions for in-house joining and booking Membership administration Online Card Payment processing (PCI compliant) Promotional pricing Reciprocity for multisite membership control Document Management Reporting - analysis reporting with ability to create custom reports Reporting - KPI reporting Reporting - management dashboards Sales prospecting Smartphone bookings including payment Smartphone joining including payment Vouchers Self-service customer portal for members Join online with paperless direct debit (PDD) Membership process",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542439",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "Inverclyde Leisure is currently inviting tenders, from suitably qualified companies, for the supply of our Leisure Management Software systems. We require a solution to manage/provide; Manage access control systems Online bookings of group exercise, classes and courts online etc Block bookings Room Bookings Course Management, i.e. Swim Academy, skating climbing etc Bookings management of halls, pitches, facilities, Bookings management of courses and swimming lessons Bulk administration of memberships Customer digital communications including e-marketing and CRM e-POS including stock control Integrated postcode lookup in centre and online Integrated bank sort code validation service in centre and online Online invoicing and the ability to pay the invoices online Innovative front of house solutions for in-house joining and booking Membership administration Online Card Payment processing (PCI compliant) Promotional pricing Reciprocity for multisite membership control Document Management Reporting - analysis reporting with ability to create custom reports Reporting - KPI reporting Reporting - management dashboards Sales prospecting Smartphone bookings including payment Smartphone joining including payment Vouchers Self-service customer portal for members Join online with paperless direct debit (PDD) membership process To receive a copy of the tender application pack for our Leisure Management software partner, please email Andrew Hetherington at andrew.hetherington@inverclydeleisure.com",
"status": "complete",
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1800
},
"hasRenewal": true,
"renewal": {
"description": "60 month extention"
}
}
],
"participationFees": [
{
"id": "1",
"type": [
"document"
]
}
],
"bidOpening": {
"date": "2024-11-22T13:00:00Z",
"address": {
"streetAddress": "Waterfront Leisure Complex, Greenock"
},
"description": "Head of Business Development & Corporate Support, Inverclyde Leisure. Head of Finance, Inverclyde Leisure."
},
"coveredBy": [
"GPA"
],
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "It is a pre-requisite that the appointed company is currently a successful supplier within the Leisure Industry and work with many Leisure trusts and Private operators within the UK market. Your Company should be able to demonstrate experience in the leisure industry and have the resources to deliver all items contained within the tender specification document."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 1800
}
},
"classification": {
"id": "72212100",
"scheme": "CPV"
},
"hasRecurrence": false
},
"language": "EN",
"description": "To receive a tender application pack for our Leisure Management software requirements, please email Andrew Hetherington at andrew.hetherington@inverclydeleisure.com (SC Ref:814425)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000781963"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000781963"
}
],
"noticetype": "PCS Notice - Website Contract Award Notice",
"awards": [
{
"id": "IL112024",
"suppliers": [
{
"id": "org-30",
"name": "Gladstone MRM Limited"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "IL112024",
"awardID": "IL112024",
"status": "active",
"dateSigned": "2024-12-03T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "48",
"measure": "bids",
"value": 6,
"relatedLot": "1"
},
{
"id": "49",
"measure": "smeBids",
"value": 6,
"relatedLot": "1"
},
{
"id": "50",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "51",
"measure": "foreignBidsFromNonEU",
"value": 1,
"relatedLot": "1"
},
{
"id": "52",
"measure": "electronicBids",
"value": 0,
"relatedLot": "1"
},
{
"id": "53",
"measure": "lowestValidBidValue",
"value": 311887,
"relatedLot": "1"
},
{
"id": "54",
"measure": "highestValidBidValue",
"value": 677041,
"relatedLot": "1"
}
]
}
}