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Leisure Management Software systems

Inverclyde Leisure

This public procurement record has 2 releases in its history.

Award

31 Oct 2025 at 00:00

PCS Notice - Website Contract Award Notice
Tender

31 Oct 2024 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Inverclyde Leisure is seeking qualified companies to provide a comprehensive Leisure Management Software system. The tender is currently in the 'Tender' stage with the application deadline set for 22nd November 2024, 12:00 PM, and the award announcement scheduled for the same day at 1:00 PM. The procurement process is an open procedure, inviting written submissions. The solutions required span various functionalities including access control, online bookings, course management, customer communications, e-POS systems, online invoicing, reporting, and smartphone integration. The tender focuses on services within the Leisure Industry and involves the Waterfront Leisure Complex in Greenock, UKM83. The contract value is £60,000 and includes a potential 60-month extension after the initial period of 1800 days.

This tender presents significant growth opportunities for businesses specializing in Leisure Management Software solutions. Companies with proven experience in the leisure industry, particularly those already supplying leisure trusts and private operators in the UK, will find this contract well-suited to their capabilities. Successful bidders will be able to showcase their expertise in managing leisure facilities, enhancing customer digital communications, and integrating comprehensive membership and booking systems. The opportunity is perfect for businesses looking to expand their client base within a public sector framework while demonstrating innovation in service delivery and technological integration.

How relevant is this notice?

Notice Information

Notice Title

Leisure Management Software systems

Notice Description

Leisure Management Software systems. We require a solution to manage/provide, Manage access control systems Online bookings of group exercise, classes and courts online etc Block bookings Room Bookings Course Management, i.e. Swim Academy, skating climbing etc Bookings management of halls, pitches, facilities, Bookings management of courses and swimming lessons Bulk administration of memberships Customer digital communications including e-marketing and CRM e-POS including stock control Integrated postcode lookup in centre and online Integrated bank sort code validation service in centre and online Online invoicing and the ability to pay the invoices online Innovative front of house solutions for in-house joining and booking Membership administration Online Card Payment processing (PCI compliant) Promotional pricing Reciprocity for multisite membership control Document Management Reporting - analysis reporting with ability to create custom reports Reporting - KPI reporting Reporting - management dashboards Sales prospecting Smartphone bookings including payment Smartphone joining including payment Vouchers Self-service customer portal for members Join online with paperless direct debit (PDD) Membership process

Lot Information

Lot 1

Inverclyde Leisure is currently inviting tenders, from suitably qualified companies, for the supply of our Leisure Management Software systems. We require a solution to manage/provide; Manage access control systems Online bookings of group exercise, classes and courts online etc Block bookings Room Bookings Course Management, i.e. Swim Academy, skating climbing etc Bookings management of halls, pitches, facilities, Bookings management of courses and swimming lessons Bulk administration of memberships Customer digital communications including e-marketing and CRM e-POS including stock control Integrated postcode lookup in centre and online Integrated bank sort code validation service in centre and online Online invoicing and the ability to pay the invoices online Innovative front of house solutions for in-house joining and booking Membership administration Online Card Payment processing (PCI compliant) Promotional pricing Reciprocity for multisite membership control Document Management Reporting - analysis reporting with ability to create custom reports Reporting - KPI reporting Reporting - management dashboards Sales prospecting Smartphone bookings including payment Smartphone joining including payment Vouchers Self-service customer portal for members Join online with paperless direct debit (PDD) membership process To receive a copy of the tender application pack for our Leisure Management software partner, please email Andrew Hetherington at andrew.hetherington@inverclydeleisure.com

Renewal: 60 month extention

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000781963
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542439
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48214000 - Network operating system software package

72212100 - Industry specific software development services

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Oct 202510 months ago
Submission Deadline
22 Nov 2024Expired
Future Notice Date
Not specified
Award Date
3 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Inverclyde Leisure
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GREENOCK
Postcode
PA15 1EW
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Inverclyde
Electoral Ward
Inverclyde North
Westminster Constituency
Inverclyde and Renfrewshire West

Supplier Information

Number of Suppliers
1
Supplier Name

Gladstone MRM Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT517266
    Leisure Management Software systems - Leisure Management Software systems. We require a solution to manage/provide, Manage access control systems Online bookings of group exercise, classes and courts online etc Block bookings Room Bookings Course Management, i.e. Swim Academy, skating climbing etc Bookings management of halls, pitches, facilities, Bookings management of courses and swimming lessons Bulk administration of memberships Customer digital communications including e-marketing and CRM e-POS including stock control Integrated postcode lookup in centre and online Integrated bank sort code validation service in centre and online Online invoicing and the ability to pay the invoices online Innovative front of house solutions for in-house joining and booking Membership administration Online Card Payment processing (PCI compliant) Promotional pricing Reciprocity for multisite membership control Document Management Reporting - analysis reporting with ability to create custom reports Reporting - KPI reporting Reporting - management dashboards Sales prospecting Smartphone bookings including payment Smartphone joining including payment Vouchers Self-service customer portal for members Join online with paperless direct debit (PDD) Membership process
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542439
    Leisure Management Software systems - Leisure Management Software systems. We require a solution to manage/provide, Manage access control systems Online bookings of group exercise, classes and courts online etc Block bookings Room Bookings Course Management, i.e. Swim Academy, skating climbing etc Bookings management of halls, pitches, facilities, Bookings management of courses and swimming lessons Bulk administration of memberships Customer digital communications including e-marketing and CRM e-POS including stock control Integrated postcode lookup in centre and online Integrated bank sort code validation service in centre and online Online invoicing and the ability to pay the invoices online Innovative front of house solutions for in-house joining and booking Membership administration Online Card Payment processing (PCI compliant) Promotional pricing Reciprocity for multisite membership control Document Management Reporting - analysis reporting with ability to create custom reports Reporting - KPI reporting Reporting - management dashboards Sales prospecting Smartphone bookings including payment Smartphone joining including payment Vouchers Self-service customer portal for members Join online with paperless direct debit (PDD) Membership process

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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