Provision of ICT Support Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000782027-2024-11-01T00:00:00Z",
    "date": "2024-11-01T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000782027",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-153",
            "name": "Quality Meat Scotland",
            "identifier": {
                "legalName": "Quality Meat Scotland"
            },
            "address": {
                "streetAddress": "The Rural Centre, West Mains, West Mains",
                "locality": "Newbridge",
                "region": "UKM75",
                "postalCode": "EH28 8NZ"
            },
            "contactPoint": {
                "name": "Debbie Phillips",
                "email": "dphillips@qmscotland.co.uk",
                "telephone": "+44 1315107920",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Helping the Scottish red meat sector improve its efficiency and profitability",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.qmscotland.co.uk"
            }
        },
        {
            "id": "org-24",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Quality Meat Scotland",
        "id": "org-153"
    },
    "tender": {
        "id": "QMS/ITT/ICTSUPPORT/2024",
        "title": "Provision of ICT Support Services",
        "description": "Quality Meat Scotland are seeking an external ICT support services provider to support the organisation and staff with IT issues.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "72610000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72510000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Ingliston"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 60000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2024-12-02T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-12-02T12:00:00Z"
        },
        "documents": [
            {
                "id": "NOV517352",
                "documentType": "contractNotice",
                "title": "Provision of ICT Support Services",
                "description": "Quality Meat Scotland are seeking an external ICT support services provider to support the organisation and staff with IT issues.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV517352",
                "format": "text/html"
            },
            {
                "id": "NOV517352-1",
                "title": "ITT QMS ICT Support Services",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV517352&idx=1",
                "datePublished": "2024-11-01T11:02:08Z",
                "dateModified": "2024-11-01T11:02:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV517352-2",
                "title": "Quality Meat Scotland ICT Terms and Conditions Final",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV517352&idx=2",
                "datePublished": "2024-11-01T11:02:08Z",
                "dateModified": "2024-11-01T11:02:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV517352-3",
                "title": "Supplier Assurance Questionnaire -High Risk Profile",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV517352&idx=3",
                "datePublished": "2024-11-01T11:02:08Z",
                "dateModified": "2024-11-01T11:02:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Quality Meat Scotland (QMS) are a Non-Departmental Public Body (NDPB). QMS require a service provider to provide a fully manages ICT support service. QMS comprises 33 members of staff full and part-time, all staff need access to all their work documents from homeor remote locations. Each employee has a laptop and mobile phone. We run the Microsoft operating system and currently have a mixture of Full O365 licences for all employees and online exchange licences for our 12 board members. Each computer is installed so that there is a uniform set-up although individuals will have additional programmes associated with their role, currently we run a remote desktop system which uses and FTP feed to update figures on our website from a third party contractor which will be cloud based as part of this contract. We currently have cloud based file storage a managed server, remote desktop, and VPN.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2025-02-17T00:00:00Z",
                    "endDate": "2027-02-16T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract for two years with the possibility to extend for and additional 3 one year terms."
                }
            }
        ],
        "bidOpening": {
            "date": "2024-12-02T12:00:00Z",
            "address": {
                "streetAddress": "Online Via PCS"
            },
            "description": "Debbie Phillips Via PCS"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5,000,000 GBP - Public Liability Insurance = 5,000,000 GBP Professional Risk Indemnity Insurance = 5,000,000 GBP 4B.5.1b 4B.5.2 4B.5.3 to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (Employer's (Compulsory) Liability Insurance): The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (For other insurances): If this information is available electronically, please indicate: Product Liability Insurance = 5,000,000 GBP Current Ratio = Current Assets / Current Liabilities to be above 1 Quick Ration (acid test ratio) to be above 1",
                    "minimum": "5,000,000 GBP both to be above 1"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "72610000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "every 5 years"
        }
    },
    "language": "EN",
    "description": "If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. It is a requirement for this contract that all staff involved in the direct delivery of the services under the contract are paid at least the real living wage, as defined by the living wage foundation. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=782027. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:782027) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=782027",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000782027"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}