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R&M and Voids Framework

Key Housing Association

This public procurement record has 4 releases in its history.

TenderUpdate

02 Sep 2026 at 01:00

OJEU - F14 - Corrigendum
TenderUpdate

08 Jul 2026 at 01:00

OJEU - F14 - Corrigendum
Tender

07 Jul 2026 at 01:00

OJEU - F2 - Contract Notice
Planning

08 Jan 2025 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Key Housing Association is procuring a repairs and maintenance framework for its housing stock, including void property works, cyclical servicing and possible small planned component replacements. Services include multi-trade or single-trade repairs covering joinery, electrical work such as door entry, television aerials and electrical heating, plumbing, painting, building, stonework, roofing, plastering, roughcasting, glazing, timber window and door repairs, and drainage jetting, clearing and camera work. The scope also includes emergency lighting, Blender Value Services, portable appliance testing, smoke detector servicing and electrical installation condition reports. Four multi-trade and four single-trade lots cover Central Scotland and North Glasgow, Central Scotland and south of Glasgow, south-west Scotland, and the Highland area, including Glasgow, Inverness, Dumfries and surrounding locations.

The process reached tender: Key Housing Association invited offers through an open procedure, with electronic submission. The tender deadline, amended for the final time, was 11 September 2026 at 12:00, and tenders were due to be opened at the same time. The framework is planned for four years, initially 24 months with two separate 12-month extension options at the Association’s discretion; each lot also states a 720-day contract period. The total estimated value is £2,500,000 including all lots. There are eight geographical lots: four ranked multi-trade lots and four unranked single-trade lots. Suppliers may bid for and be awarded a maximum of two lots. Multi-trade lots allow up to two appointed contractors per area. Evaluation is quality and cost: multi-trade lots 60% quality and 40% cost; single-trade lots 40% quality and 60% cost. Variants are not allowed.

This opportunity suits housing maintenance contractors able to deliver responsive repairs, voids and planned or cyclical work across one or more Scottish operating areas. Multi-trade bidders need broad in-house capability or reliable delivery across joinery, electrical, plumbing, painting, building, roofing, plastering, roughcasting, glazing, windows and doors, and drainage. Single-trade specialists can compete for relevant work, including electrical, plumbing, roofing, joinery, painting, building, glazing or drainage services. Contractors must support out-of-hours requirements, including 24/7, 365-day cover, and may need to undertake kitchen and bathroom renewals, medical adaptations and component replacement. The requirement calls for named staff and professional qualifications, and the execution of the service is reserved to a particular profession. Community-benefit commitments apply, and electronic payment and ordering will be used.

How relevant is this notice?

Notice Information

Notice Title

R&M and Voids Framework

Notice Description

R&M and Voids Maintenance Services with Cyclical and Planned Component Replacement (inc OOH and 24/7, 365 days a year cover) Ranked Lots Lot 1 - Central/North - Multi-Trade Lot 3 - Central/South - Multi-Trade Lot 5 - Southern - Multi-Trade Lot 7 - Highland - Multi-Trade Unranked Lots Lot 2 - Central/North - Single Trades Lot 4 - Central/South - Single Trades Lot 6 - Southern - Single Trades Lot 8 - Highland - Single Trades R&M and Voids Maintenance Services with some cyclical servicing EM Lighting Servicing, Blender Value Services, PAT, Smoke Detector servicing and EICRs. There is also the possible addition of small planned component replacement works.

Lot Information

Lot 2 - Central/North - Single Trades

R&M and Voids Single-Trade Maintenance The Association reserves the right to award works to any single trade contractor who is appointed to any of the Geographical Area Single Trades Lots 2, 4, 6 & 8 as required, these are unranked Lots 2, 4, 6 & 8. Interested single trade bidder are invited to be part of the Framework that will cover single trade works, (note: this list is not exhaustive) including: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes for voids, potentially Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included. To be carried out in Central Scotland and North Glasgow. Specified locations are Dunoon, Helensburgh, Sauchie, Kirkintilloch, Milngavie(Clober Road), Milngavie(Claremont Drive), Camelon, Falkirk, Laurieston, Stenhousemuir, Bellshill, Coatbridge, Cumbernauld, Erskine, Paisley, Renfrew, Stirling, St Ninians, Easterhouse and Clydebank. Also, to include: EM Lighting Servicing Blender Value Services PAT Smoke Detector servicing EICRs. See ITT

Options: As required under the scope of the framework

Renewal: The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association's discretion.

Lot 3 - Central/South - Multi-Trade

R&M and Voids Multi-Trade Maintenance A maximum of 2 contractors will be appointed to each Geographical Area Multi-Trade Lots of the Framework. The highest-ranking Bidder will not have exclusive rights to all R&M and Voids works under this Framework in Geographical Area Multi-Trade Lots 1, 3, 5 & 7. The Framework will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included. To be carried out in Central Scotland and South of Glasgow. Specific locations are Kilmarnock, Budhill, Maryhill(Burnbank Road), Maryhill (Garscube Road), Garnethill, Ibrox, Linthouse, Nitshill. Riddrie, Gourock, Greenock, Ardrossan, Elderslie, East Kilbride, Hamilton, Lanark, Lesmahagow, Rutherglen and Shawlands. Also, to include: EM Lighting Servicing Blender Value Services PAT Smoke Detector servicing EICRs. See ITT

Options: As required under the scope of the framework

Renewal: The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association's discretion.

Lot 4 - Central/South - Single Trades

R&M and Voids Single-Trade Maintenance The Association reserves the right to award works to any single trade contractor who is appointed to any of the Geographical Area Single Trades Lots 2, 4, 6 & 8 as required, these are unranked Lots 2, 4, 6 & 8. Interested single trade bidder are invited to be part of the Framework that will cover single trade works, (note: this list is not exhaustive) including: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes for voids, potentially Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included. To be carried out in Central Scotland and South of Glasgow. Specific locations are Kilmarnock, Budhill, Maryhill(Burnbank Road), Maryhill (Garscube Road), Garnethill, Ibrox, Linthouse, Nitshill. Riddrie, Gourock, Greenock, Ardrossan, Elderslie, East Kilbride, Hamilton, Lanark, Lesmahagow, Rutherglen and Shawlands. Also, to include: EM Lighting Servicing Blender Value Services PAT Smoke Detector servicing EICRs. See ITT

Options: As required under the scope of the framework

Renewal: The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association's discretion.

Lot 1 - Central/North - Multi-Trade

R&M and Voids Multi-Trade Maintenance A maximum of 2 contractors will be appointed to each Geographical Area Multi-Trade Lots of the Framework. The highest-ranking Bidder will not have exclusive rights to all R&M and Voids works under this Framework in Geographical Area Multi-Trade Lots 1, 3, 5 & 7. The Lot will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included. To be carried out in Central Scotland and North Glasgow. Specified locations are Dunoon, Helensburgh, Sauchie, Kirkintilloch, Milngavie(Clober Road), Milngavie(Claremont Drive), Camelon, Falkirk, Laurieston, Stenhousemuir, Bellshill, Coatbridge, Cumbernauld, Erskine, Paisley, Renfrew, Stirling, St Ninians, Easterhouse and Clydebank. Also, to include: EM Lighting Servicing Blender Value Services PAT Smoke Detector servicing EICRs. See ITT

Options: As required under the scope of the framework

Renewal: The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association's discretion.

Lot 5 - Southern - Multi-Trade

R&M and Voids Multi-Trade Maintenance A maximum of 2 contractors will be appointed to each Geographical Area Multi-Trade Lots of the Framework. The highest-ranking Bidder will not have exclusive rights to all R&M and Voids works under this Framework in Geographical Area Multi-Trade Lots 1, 3, 5 & 7. The Framework will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included. To be carried out in south west Scotland. Specific locations are Annan, Dumfries, Kirkconnell, Lincluden and Stranraer. Also, to include: EM Lighting Servicing Blender Value Services PAT Smoke Detector servicing EICRs. See ITT

Options: As required under the scope of the framework

Renewal: The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association's discretion.

Lot 7 - Highland - Multi-Trade

R&M and Voids Multi-Trade Maintenance A maximum of 2 contractors will be appointed to each Geographical Area Multi-Trade Lots of the Framework. The highest-ranking Bidder will not have exclusive rights to all R&M and Voids works under this Framework in Geographical Area Multi-Trade Lots 1, 3, 5 & 7. The Framework will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included. To be carried out in Highland area of Scotland. Specific locations are Alness, Fort William, Golspie, Invergordon, Inverness(Madras Court), Inverness (Montague Row), Nairn and Thurso. Also, to include: EM Lighting Servicing Blender Value Services PAT Smoke Detector servicing EICRs. See ITT

Options: As required under the scope of the framework

Renewal: The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association's discretion.

Lot 6 - Southern - Single Trades

R&M and Voids Single-Trade Maintenance The Association reserves the right to award works to any single trade contractor who is appointed to any of the Geographical Area Single Trades Lots 2, 4, 6 & 8 as required, these are unranked Lots 2, 4, 6 & 8. Interested single trade bidder are invited to be part of the Framework that will cover single trade works, (note: this list is not exhaustive) including: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes for voids, potentially Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included. To be carried out in south west Scotland. Specific locations are Annan, Dumfries, Kirkconnell, Lincluden and Stranraer. Also, to include: EM Lighting Servicing Blender Value Services PAT Smoke Detector servicing EICRs. See ITT

Options: As required under the scope of the framework

Renewal: The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association's discretion.

Lot 8 - Highland - Single Trades

R&M and Voids Single-Trade Maintenance The Association reserves the right to award works to any single trade contractor who is appointed to any of the Geographical Area Single Trades Lots 2, 4, 6 & 8 as required, these are unranked Lots 2, 4, 6 & 8. Interested single trade bidder are invited to be part of the Framework that will cover single trade works, (note: this list is not exhaustive) including: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes for voids, potentially Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included. To be carried out in Highland area of Scotland. Specific locations are Alness, Fort William, Golspie, Invergordon, Inverness(Madras Court), Inverness (Montague Row), Nairn and Thurso. Also, to include: EM Lighting Servicing Blender Value Services PAT Smoke Detector servicing EICRs. See ITT

Options: As required under the scope of the framework

Renewal: The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association's discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000784103
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563604
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
OJEU - F14 - Corrigendum
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£2,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Sep 20261 months ago
Submission Deadline
6 Aug 2026Expired
Future Notice Date
28 Feb 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
See ITT

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Key Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G4 0HT
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland, TLM6 Highlands and Islands, TLM82 Glasgow City, TLM84 North Lanarkshire, TLM92 Dumfries and Galloway, TLM93 North Ayrshire and East Ayrshire, TLM95 South Lanarkshire
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521325&idx=2
    8th January 2025 - Key Housing Association - R&M PIN 24 Survey
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521325&idx=1
    8th January 2025 - PIN 24 Supporting Information
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN521325
    R&M and Voids Maintenance with Cyclical & Capital Works - R&M and Voids Maintenance Services and Planned Component Replacement (inc OOH and 24/7, 365 days a year cover) Lots can be selected in any area in any combination at this time. The PIN is designed to gain market intelligence and then impact the choice of procurement. Ideally, we envisage working with a multi-trade contractor but are open to a framework of smaller suppliers. R&M and Voids Maintenance Services with some cyclical servicing EM Lighting Servicing, Blender Value Services, PAT, Smoke Detector servicing and EICRs. This value is appox 730k GBP per annum in all lots. A breakdown of information has been attached FYI There is also the possible addition of planned component replacement? See survey monkey Questionnaire. This value is appox 700k GBP per annum in all lots. A summary of information has been attached FYI. Key Housing Association's (KHA) will soon be inviting a range of interested bidders to tender for Repairs & Maintenance and Voids and the work will include aspects of cyclical maintenance. We are keen to hear from any interested parties and seek comments on the overview and our vision for the lots and work packages. We wish to take this opportunity to seek feedback and marketplace intelligence. This is your opportunity to inform the way we shape and progress this tender opportunity - Please don't miss the chance to feedback! We are interested in the views of all sized contractors to register interest (on PCS), also interested in Micro-SME & SME Regional contractors. We are interested to know where you work and if you would be interested in working with KHA?
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559624
    R&M and Voids Framework - R&M and Voids Maintenance Services with Cyclical and Planned Component Replacement (inc OOH and 24/7, 365 days a year cover) Ranked Lots Lot 1 - Central/North - Multi-Trade Lot 3 - Central/South - Multi-Trade Lot 5 - Southern - Multi-Trade Lot 7 - Highland - Multi-Trade Unranked Lots Lot 2 - Central/North - Single Trades Lot 4 - Central/South - Single Trades Lot 6 - Southern - Single Trades Lot 8 - Highland - Single Trades R&M and Voids Maintenance Services with some cyclical servicing EM Lighting Servicing, Blender Value Services, PAT, Smoke Detector servicing and EICRs. There is also the possible addition of small planned component replacement works.

Open Contracting Data Standard (OCDS)

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