Award

Provision of HR, Payroll, Recruitment, Staff Rota, Performance & Attendance Management Software with Self-service, Reporting and Analytics

EILDON HOUSING ASSOCIATION

This public procurement record has 2 releases in its history.

Award

01 May 2025 at 00:00

Tender

09 Dec 2024 at 00:00

Summary of the contracting process

The Eildon Housing Association, located in Selkirk at The Weaving Shed, Ettrick Mill, has initiated an open procurement process for the provision of HR, Payroll, Recruitment, Staff Rota, Performance & Attendance Management Software with self-service, reporting, and analytics capabilities. This tender falls under the "Housing and community amenities" industry category and is classified under CPV code "72212450." The procurement process is currently in the tender stage, having released a contract notice on 9th December 2024. The submission deadline for bids is set for 22nd January 2025, with the award period beginning immediately after. The contract aims to secure a single supply partner to meet Eildon's comprehensive business requirements for HR and workforce software services within the UKM91 region.

This opportunity provides significant potential for business growth, particularly for software firms specialising in human resources and administrative solutions with capabilities in cloud-based services and data handling in line with UK GDPR standards. Companies experienced in providing responsive and secure systems, alongside professional implementation and support services, would be well-suited to bid. Additionally, the contract includes options for extension, enhancing the potential value for the successful supplier. The open procedure allows a wide range of businesses to compete, offering a substantial contract valued at £550,000, which encourages competitive pricing and innovative solutions from ambitious suppliers aiming to partner with Eildon Housing Association in their administrative and HR software transformation journey.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of HR, Payroll, Recruitment, Staff Rota, Performance & Attendance Management Software with Self-service, Reporting and Analytics

Notice Description

Eildon are looking to secure a single supply partner of HR, payroll and workforce software

Lot Information

Lot 1

Eildon are looking to secure a single supply partner of HR, payroll and workforce software to: - Meet our full business requirements as detailed in Eildon HL Requirements Spec v0.1.xlsx - Through the provision, configuration and implementation of at least 3 environments, Test, Train and Live - Meet cloud security principles, such as secure by design; - Be available 24/7, fast and responsive with a 99.9% up time track record; - Hold Eildon's data in line with UK GDPR; - Provide a professional and responsive implementation and a post implementation managed support service and service helpdesk including the management of upgrades/change requests. - Provide proactive account management - Partner with. One who has good leadership and a clear investment strategy based on developing the solution for its customers. - Provide relevant training and support for administrators, including training manuals and user guides.

Renewal: option to extend two times 12 months at Eildon's discretion.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000785204
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY529362
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48450000 - Time accounting or human resources software package

72212450 - Time accounting or human resources software development services

Notice Value(s)

Tender Value
£550,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 May 20259 months ago
Submission Deadline
22 Jan 2025Expired
Future Notice Date
Not specified
Award Date
1 May 20259 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
EILDON HOUSING ASSOCIATION
Contact Name
Michael Wilson Patterson
Contact Email
michaelp@eildon.org.uk
Contact Phone
Not specified

Buyer Location

Locality
SELKIRK
Postcode
TD7 5EB
Post Town
Galashiels
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM91 Scottish Borders
Delivery Location
TLM91 Scottish Borders

Local Authority
Scottish Borders
Electoral Ward
Selkirkshire
Westminster Constituency
Berwickshire, Roxburgh and Selkirk

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000785204-2025-05-01T00:00:00Z",
    "date": "2025-05-01T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000785204",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-68",
            "name": "Eildon Housing Association",
            "identifier": {
                "legalName": "Eildon Housing Association"
            },
            "address": {
                "streetAddress": "The Weaving Shed, Ettrick Mill, Dunsdale Road",
                "locality": "Selkirk",
                "region": "UKM91",
                "postalCode": "TD7 5EB"
            },
            "contactPoint": {
                "name": "Michael Wilson Patterson",
                "email": "michaelp@eildon.org.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eildon.org.uk"
            }
        },
        {
            "id": "org-69",
            "name": "Selkirk Sheriff Court",
            "identifier": {
                "legalName": "Selkirk Sheriff Court"
            },
            "address": {
                "locality": "Selkirk"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-403",
            "name": "Eildon Housing Association",
            "identifier": {
                "legalName": "Eildon Housing Association"
            },
            "address": {
                "streetAddress": "The Weaving Shed, Ettrick Mill, Dunsdale Road",
                "locality": "Selkirk",
                "region": "UKM91",
                "postalCode": "TD7 5EB"
            },
            "contactPoint": {
                "name": "Michael Wilson Patterson",
                "email": "michaelp@eildon.org.uk",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eildon.org.uk"
            }
        },
        {
            "id": "org-405",
            "name": "Selkirk Sheriff Court",
            "identifier": {
                "legalName": "Selkirk Sheriff Court"
            },
            "address": {
                "locality": "Selkirk"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Eildon Housing Association",
        "id": "org-403"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000785204",
        "title": "Provision of HR, Payroll, Recruitment, Staff Rota, Performance & Attendance Management Software with Self-service, Reporting and Analytics",
        "description": "Eildon are looking to secure a single supply partner of HR, payroll and workforce software",
        "status": "cancelled",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "48450000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM91"
                    },
                    {
                        "region": "UKM91"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 550000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2025-01-22T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-01-22T12:00:00Z"
        },
        "documents": [
            {
                "id": "DEC519841",
                "documentType": "contractNotice",
                "title": "Provision of HR, Payroll, Recruitment, Staff Rota, Performance & Attendance Management Software with Self-service, Reporting and Analytics",
                "description": "Eildon are looking to secure a single supply partner of HR, payroll and workforce software",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC519841",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "DEC519841-1",
                "title": "Community Benefits Policy",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC519841&idx=1",
                "datePublished": "2024-12-09T11:20:08Z",
                "dateModified": "2024-12-09T11:20:08Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC519841-2",
                "title": "Eildon HL Requirements Spec",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC519841&idx=2",
                "datePublished": "2024-12-09T11:20:08Z",
                "dateModified": "2024-12-09T11:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC519841-3",
                "title": "Eildon Housing - Price Template",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC519841&idx=3",
                "datePublished": "2024-12-09T11:20:08Z",
                "dateModified": "2024-12-09T11:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC519841-4",
                "title": "Form of Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC519841&idx=4",
                "datePublished": "2024-12-09T11:20:08Z",
                "dateModified": "2024-12-09T11:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC519841-5",
                "title": "HR Plus Client Brief & ITT",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC519841&idx=5",
                "datePublished": "2024-12-09T11:20:08Z",
                "dateModified": "2024-12-09T11:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC519841-6",
                "title": "Journey Mapping - Rostering Management",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC519841&idx=6",
                "datePublished": "2024-12-09T11:20:08Z",
                "dateModified": "2024-12-09T11:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC519841-7",
                "title": "Method Statement and Quality Assessment",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC519841&idx=7",
                "datePublished": "2024-12-09T11:20:08Z",
                "dateModified": "2024-12-09T11:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY529362",
                "documentType": "awardNotice",
                "title": "Provision of HR, Payroll, Recruitment, Staff Rota, Performance & Attendance Management Software with Self-service, Reporting and Analytics",
                "description": "Eildon are looking to secure a single supply partner of HR, payroll and workforce software",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY529362",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Eildon are looking to secure a single supply partner of HR, payroll and workforce software to: - Meet our full business requirements as detailed in Eildon HL Requirements Spec v0.1.xlsx - Through the provision, configuration and implementation of at least 3 environments, Test, Train and Live - Meet cloud security principles, such as secure by design; - Be available 24/7, fast and responsive with a 99.9% up time track record; - Hold Eildon's data in line with UK GDPR; - Provide a professional and responsive implementation and a post implementation managed support service and service helpdesk including the management of upgrades/change requests. - Provide proactive account management - Partner with. One who has good leadership and a clear investment strategy based on developing the solution for its customers. - Provide relevant training and support for administrators, including training manuals and user guides.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Method Statement",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "option to extend two times 12 months at Eildon's discretion."
                }
            }
        ],
        "bidOpening": {
            "date": "2025-01-22T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-03-31T00:00:00Z"
            }
        },
        "classification": {
            "id": "72212450",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:797671)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000785204"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000785204"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "N/a",
            "status": "unsuccessful",
            "statusDetails": "discontinued",
            "relatedLots": [
                "1"
            ]
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-039567"
        }
    ]
}