Award

Invitation to Tender for the Provision of Ballast Water Sampling

ORKNEY ISLANDS COUNCIL (HARBOUR AUTHORITY)

This public procurement record has 3 releases in its history.

TenderUpdate

13 Jan 2025 at 00:00

Tender

20 Dec 2024 at 00:00

Summary of the contracting process

Orkney Islands Council (Harbour Authority) is inviting tenders for the provision of ballast water sampling services. This procurement falls under the services category and is located in Scapa Flow, Orkney. The contract will commence on 1 April 2025 and is set for an initial period of 3 years, with an option to extend for two additional 12-month periods. The procurement process is currently in the tender stage, and key dates include the deadline for submission on 7 February 2025, and the bid opening on 14 February 2025. The Council's main contact for this tender is Denise Link.

This tender presents a significant opportunity for businesses specialising in environmental and marine services, particularly those with experience in ballast water sampling and compliance with relevant legislation. Companies with a strong track record in delivering high-quality, responsive services and capable of handling the logistical challenges of operating in Orkney will be well-suited to compete. This contract, valued at £300,000, offers the potential for extended engagement and business growth for qualified contractors who can meet the stringent performance requirements set by the Authority.

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Notice Title

Invitation to Tender for the Provision of Ballast Water Sampling

Notice Description

The Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for a 3 year initial period with the option to extend for a further 2 x 12 month periods.

Lot Information

Lot 1

The Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for an initial 3 year period with the option to extend for a further 2 x 12 month periods, subject to the satisfaction of performance by the Authority. The Contract will commence on 1 April 2025. All sampling must be performed in accordance with the requirements of current legislation, Ballast Water Management Annex 3 - Resolution MEPC.173(58), MGN 432 Amendment 1 and Ballast Water Management Policy for Scapa Flow - Apr 2023. All documentation included within the Appendix Section of the Invitation to Tender documentation. It should be noted that due to the variable movement of shipping, short notice (minimum of 24 hrs) may be given for a ballast water sampling event. Sampling team will be required to be available 365/24/7. Prospective Tenderers need to take note that transport for members of a sampling team to Orkney is limited and can be disrupted by weather, at short notice.

Renewal: There is an option for 2 x 12 month period extensions, at the sole discretion of the Authority and subject to satisfactory performance of the services.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000786509
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541298
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F6 - Contract Award Notice (Utilities)
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

72314000 - Data collection and collation services

90700000 - Environmental services

90714500 - Environmental quality control services

90720000 - Environmental protection

90733000 - Services related to water pollution

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£313,091 £100K-£500K

Notice Dates

Publication Date
13 Oct 20254 months ago
Submission Deadline
14 Feb 2025Expired
Future Notice Date
Not specified
Award Date
24 Feb 202512 months ago
Contract Period
1 Apr 2025 - 31 Mar 2028 3-4 years
Recurrence
Subject to the award of the 2 x 12 month extensions, the new contract will be put to tender approximately 6 months prior to the expiry of the contract.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ORKNEY ISLANDS COUNCIL (HARBOUR AUTHORITY)
Contact Name
Denise Link
Contact Email
denise.link@orkney.gov.uk
Contact Phone
+44 1856873535

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Post Town
Kirkwall
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands

Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Supplier Information

Number of Suppliers
1
Supplier Name

ORCADES MARINE MANAGEMENT CONSULTANTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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