Award

Ecopod Billing System Upgrade and Recommission

QUEENS CROSS HOUSING ASSOCIATION LTD

This public procurement record has 1 release in its history.

Award

27 Dec 2024 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The Queens Cross Housing Association Ltd, located in Glasgow, has completed the procurement process for the "Ecopod Billing System Upgrade and Recommission." This contract, categorised under "Housing and community amenities" and identified with CPV code 45232141, aims to replace the billing system and method of pre-payment, service all Heat Interface Units, and recommission the Heat Network. The procurement method employed was a limited procedure without prior publication, justified under the Public Contracts (Scotland) Regulations 2015 due to the specialist nature of the services needed. The contract was awarded to Energy Billing Ltd, and the agreement was signed on 24th December 2024, with a total value of £299,453. The project will be delivered in the region of UKM82 at Braid Square, Glasgow.

This tender offers significant opportunities for businesses involved in specialised billing systems and heat network services. The contract requires the supply and fitting of Energy Billing's V-one unit, servicing of Heat Interface Units, and provision of billing and statements to 511 properties, creating potential growth avenues for SMEs with expertise in these areas. Companies with a background in specialised heat network components and billing mechanisms are particularly well-suited for such opportunities. The need for a unique technical solution highlights the importance of niche knowledge and technical capabilities in this sector, paving the way for businesses that can provide innovative and efficient solutions.

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Notice Information

Notice Title

Ecopod Billing System Upgrade and Recommission

Notice Description

To replace the billing system and method of pre-payment. Service all Heat Interface Units. Recommission Heat Network

Lot Information

Lot 1

The Buyer agrees to procure, and the Supplier agrees to provide, the following goods/services/works as detailed below: Description of Goods/Services/Works: Supply & Fit of Energy Billing V-one unit. Service Heat Interface Units. Supply billing and statements to 511 properties. Specifications: Remove actuator head sited on PIC Valve (outside of property). Leave PICV in place as this regulates the flow of the communal system (0.4-0.7 m3) Disconnect MBUS connection to SSE distribution Install solenoid slam shut on the district flow as close to the HIU as possible (taking the 230v power supply from fused spur connected to HIU) Remove ECOPAD screen and replace with Energy Billing's V One unit. Connect MBUS from HIU to V One Service HIU noting any faulty parts and highlighting their replacement. Commission Billing System Consultancy to attend and recommission plant room on roof to ensure best efficiency and where we can mitigate heat loss

Procurement Information

Justification for Non-Competitive Procurement Provide detailed reasoning for pursuing a single tender process, including: 1. Legal Basis: Identify the applicable exemption under the Public Contracts (Scotland) Regulations 2015 - Regulation 33. The individual sim unit recommended to us by the system installer is made only by Energy Billing therefor competition is absent. 2. Market Analysis: We approached multiple contractors- City Technical, Thermsaver & Procast about the usage costs of the system. Due to the system being a heat network there seems to be a lack of knowledge on the market. We approached the consultant (now EHC Solutions Ltd) who worked on the installation of the system. Others - Birmingham City Council, Stockport Homes & Solihull Council - who have the Ecopod system installed, have switched over to this new method of isolation and billing as they were facing the same problems. 3. Technical or Unique Requirements: Energy Billing provide a V-one unit. This unit has been designed by Energy Billing and offers a better breakdown of data and more regular billing and statements. The V-one is also an individual sim unit and is unique to each property. The current system is a communal billing system where the data, from all properties, gets transmitted from a single broadband router. Other billing companies would use the communal method of reading heat meters vs an individual sim unit. Changing to another communal billing contractor would not solve the issue as there is faults within the network and associated components. Due to the heat network servicing being specialised works we could not find another appropriate contractor to quote. The installation of the billing system was discussed with 2 companies - City Technical & Procast. Neither of these companies had the specific knowledge required for the commissioning of the system and rectifying the efficiency issues.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000786713
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520951
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45232141 - Heating works

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£299,453 £100K-£500K

Notice Dates

Publication Date
27 Dec 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
QUEENS CROSS HOUSING ASSOCIATION LTD
Contact Name
Scott McGillivray
Contact Email
smcgillivray@qcha.org.uk
Contact Phone
+44 1419453003

Buyer Location

Locality
GLASGOW
Postcode
G20 7BE
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Canal
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

ENERGY BILLING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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