Award

Calvay HA Gas Maintenance 2025

CALVAY HOUSING ASSOCIATION LIMITED

This public procurement record has 2 releases in its history.

Award

20 Mar 2025 at 00:00

Tender

15 Jan 2025 at 00:00

Summary of the contracting process

Calvay Housing Association Limited, located in Glasgow, has completed a procurement process for the "Calvay HA Gas Maintenance 2025" project. This contract, classified under housing and community amenities, involves comprehensive annual inspection, servicing, and maintenance of gas central heating systems in approximately 861 domestic properties and two boilers in offices within Barlanark, Glasgow G33. The procurement, conducted through an open procedure, culminated on 20th March 2025, with City Technical Services UK Ltd being awarded the contract valued at £123,141. The contract work is set to commence on 1st April 2025 for a one-year period, with possible annual renewals up to 31st March 2030.

This tender presents a substantial opportunity for businesses in the heating and gas maintenance sector, especially those experienced in large-scale residential projects. Companies offering comprehensive maintenance services including annual inspections, servicing, and potential replacements of heating systems are well-suited for such contracts. The extensive scope of work and annual renewal potential allows businesses to establish a long-term partnership with Calvay Housing Association, fostering sustained business growth and expansion in the housing maintenance sector.

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Notice Title

Calvay HA Gas Maintenance 2025

Notice Description

The work and services to be undertaken (hereinafter referred to as the Works) comprises the provision of a term maintenance contract for an all-inclusive comprehensive annual inspection, servicing & maintenance contract [with provisional associated replacement works, including boilers, CH systems, all-electric properties, detectors and associated works] to approximately 861 domestic [flats/ houses] and 2 boilers [in offices] gas central heating installations covering all parts, labour and certification to maintain fully functioning gas fired hot water & heating systems as categorised under the Right to Repair Statutory Scheme in the Employer's tenanted flats/ houses (which quantity may vary from time to time) in Barlanark, Glasgow G33 as detailed in Schedule 1 which is the Contract Area. The services also include [refer reporting format at Schedule 12]: Gas/ safety checks to properties with gas meters and no gas meter; 'all electric' properties; and Inspections/ servicing and recording in all flats and offices.

Lot Information

Lot 1

The tender documents comprise (1) the SPD document [minimum selection standards] which is accessible via the SPD Module in the PCS Contract Notice; (2) the Specification of Works [contract & tender pricing document]; and (3) your Contractor Design Proposals [CDP]. The tender evaluation will comprise: the SPD pass/ fail, your quality score for your Contractor Design Proposals [CDP]; and the Contract Sum stated on the Form of Tender. The submitted SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and cost considered/ evaluated. The criteria for scoring will be to reach a total percentage score as follows: Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting. Quality- Contractor Design Proposals [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employer's stated aspirations/ requirements and the information provided by the candidate(s). The Contractor Design Proposal [CDP] scores will be converted to a percentage, prior to weighting. The highest scoring candidate may be recommended for acceptance as the preferred contractor.

Renewal: The initial contract period is from 1st April 2025 to 31st March 2026, with options to extend the contract (or not) solely at the Employer's discretion on an annual basis thereafter to 31st March 2030.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000787824
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR526482
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50531100 - Repair and maintenance services of boilers

50531200 - Gas appliance maintenance services

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£123,141 £100K-£500K

Notice Dates

Publication Date
20 Mar 202511 months ago
Submission Deadline
13 Feb 2025Expired
Future Notice Date
Not specified
Award Date
20 Mar 202511 months ago
Contract Period
1 Apr 2025 - 31 Mar 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CALVAY HOUSING ASSOCIATION LIMITED
Contact Name
Not specified
Contact Email
enquiries@calvay.org.uk
Contact Phone
+44 1417717722

Buyer Location

Locality
GLASGOW
Postcode
G33 4RE
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
East Centre
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

CITY TECHNICAL SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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