Legionella Control and Water Management Maintenance

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000788201-2025-01-21T00:00:00Z",
    "date": "2025-01-21T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000788201",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-26",
            "name": "Link Group Ltd",
            "identifier": {
                "legalName": "Link Group Ltd"
            },
            "address": {
                "streetAddress": "Link House, 2C New Mart Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH14 1RL"
            },
            "contactPoint": {
                "name": "Steven Gallagher",
                "email": "steven.gallagher@curb.scot",
                "telephone": "+44 3451400100",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.linkhousing.org.uk"
            }
        },
        {
            "id": "org-27",
            "name": "Horizon Housing Association Limited",
            "identifier": {
                "legalName": "Horizon Housing Association Limited"
            },
            "address": {
                "streetAddress": "Leving House, Fairbairn Place",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6TN"
            },
            "contactPoint": {
                "email": "rob.ormston@horizonhousing.org",
                "telephone": "+44 7784239374"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-28",
            "name": "Larkfield Housing Association",
            "identifier": {
                "legalName": "Larkfield Housing Association"
            },
            "address": {
                "streetAddress": "14 Lothian Road",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "PA16 0PG"
            },
            "contactPoint": {
                "email": "info@larkfieldha.org.uk",
                "telephone": "+44 1475630930",
                "faxNumber": "+44 1475636111"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-29",
            "name": "West Highland Housing Association",
            "identifier": {
                "legalName": "West Highland Housing Association"
            },
            "address": {
                "streetAddress": "Crannog Lane",
                "locality": "Oban",
                "region": "UKM63",
                "postalCode": "PA34 4HB"
            },
            "contactPoint": {
                "email": "mail@westhighlandha.co.uk",
                "telephone": "+44 1631566451",
                "faxNumber": "+44 1631565711"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-30",
            "name": "A.D.A Construction Consultants",
            "address": {
                "streetAddress": "Pavilion 3, St James Business Park, Linwood Road",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA3 3BB"
            },
            "contactPoint": {
                "name": "Alan Shanks",
                "email": "alan.shanks@ada-cc.co.uk",
                "telephone": "+44 1418160184",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "processContactPoint"
            ]
        },
        {
            "id": "org-31",
            "name": "Edinburgh Sheriff Court and Justice of Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of Peace Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Link Group Ltd",
        "id": "org-26"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000788201",
        "title": "Legionella Control and Water Management Maintenance",
        "description": "Link Group are seeking a Contractor to deliver the full management of Legionella Control and water management on all sites throughout Central Scotland listed within Tender Document C 'Link Group Property Address List and Asset List which will include maintenance of existing assets and repairs where required. Link Group may also add maintenance and repairs to new developed or acquired properties located in Central Scotland during the contract that are in ownership of Link or factored by Link. The contract will include risk assessments, visits to verify the current risk assessment remains valid, weekly flushing, monthly monitoring, quarterly shower cleaning and disinfection, bi-annual monitoring and annual monitoring as required for each site. There may be an opportunity to carry out repairs or other upgrade works to remove Legionella Risk throughout the duration of the contract as to meet the requirements of Link Group.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "24962000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71700000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90700000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Throughout Central Belt of Scotland"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM7"
                    },
                    {
                        "region": "UKM8"
                    },
                    {
                        "region": "UKM9"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 600000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2025-02-20T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-02-20T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN522222",
                "documentType": "contractNotice",
                "title": "Legionella Control and Water Management Maintenance",
                "description": "Link Group are seeking a Contractor to deliver the full management of Legionella Control and water management on all sites throughout Central Scotland listed within Tender Document C 'Link Group Property Address List and Asset List which will include maintenance of existing assets and repairs where required. Link Group may also add maintenance and repairs to new developed or acquired properties located in Central Scotland during the contract that are in ownership of Link or factored by Link. The contract will include risk assessments, visits to verify the current risk assessment remains valid, weekly flushing, monthly monitoring, quarterly shower cleaning and disinfection, bi-annual monitoring and annual monitoring as required for each site. There may be an opportunity to carry out repairs or other upgrade works to remove Legionella Risk throughout the duration of the contract as to meet the requirements of Link Group.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522222",
                "format": "text/html"
            },
            {
                "id": "JAN522222-1",
                "title": "Tender Document D",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522222&idx=1",
                "datePublished": "2025-01-21T16:20:09Z",
                "dateModified": "2025-01-21T16:20:09Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN522222-2",
                "title": "Tender Document E",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522222&idx=2",
                "datePublished": "2025-01-21T16:20:09Z",
                "dateModified": "2025-01-21T16:20:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN522222-3",
                "title": "Factoring Written Statement of Service",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522222&idx=3",
                "datePublished": "2025-01-21T16:20:09Z",
                "dateModified": "2025-01-21T16:20:09Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN522222-4",
                "title": "Tender Document C",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522222&idx=4",
                "datePublished": "2025-01-21T16:20:09Z",
                "dateModified": "2025-02-06T08:26:20Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN522222-5",
                "title": "Tender Document A",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522222&idx=5",
                "datePublished": "2025-01-21T16:20:09Z",
                "dateModified": "2025-02-07T10:20:02Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN522222-6",
                "title": "Tender Document B - Price Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522222&idx=6",
                "datePublished": "2025-01-22T13:33:47Z",
                "dateModified": "2025-02-12T15:27:30Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN522222-7",
                "title": "Tender Document C",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522222&idx=7",
                "datePublished": "2025-02-06T08:26:20Z",
                "dateModified": "2025-02-06T08:26:20Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN522222-8",
                "title": "Tender Document A",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522222&idx=8",
                "datePublished": "2025-02-07T10:20:02Z",
                "dateModified": "2025-02-07T10:20:02Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN522222-9",
                "title": "Tender Document B - Price Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522222&idx=9",
                "datePublished": "2025-02-12T15:27:30Z",
                "dateModified": "2025-02-12T15:27:30Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
                "status": "active",
                "value": {
                    "amount": 600000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option of twelve month extensions up to a maximum of two further years (2028-2030) at an estimated value of 120000 GBP (excluding VAT) per annum. The estimated annual value of the contract is 120000 GBP excluding VAT."
                }
            }
        ],
        "bidOpening": {
            "date": "2025-02-20T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The Contract Performance Conditions are described within Tender Document A 'ITT and Quality Questionnaire' and Tender Document B 'Price Schedule' provided with the Contract Notice"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Refer Tender Document A - ITT and Quality Questionnaire, Section 9 Specification"
                },
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a minimum 'general' yearly turnover of 240000 GBP for the last two years or have an average yearly turnover of a minimum of 240000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP"
                },
                {
                    "type": "technical",
                    "description": "Bidders must be able to provide two examples of similar Servicing, Maintenance and Reactive Repairs services similar to the requirements of Link Group undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies for Legionella Control and Water Management Maintenance including flushing of bib taps, monitoring of calorifiers and sentinel outlets, shower cleaning and disinfection, inspection of cold water storage tanks and temperature monitoring."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-05-21T00:00:00Z"
            }
        },
        "classification": {
            "id": "50700000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2027 at the earliest if the optional 12 month extensions are not applied"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores '0 - Unacceptable' against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Link Group will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=788201. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:788201) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=788201",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000788201"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice"
}