Planning

Service & Maintenance of Technical Equipment and LEV Systems

NORTH AYRSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

23 Jan 2025 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

North Ayrshire Council is planning a procurement process for the annual service and maintenance of technical equipment and Local Exhaust Ventilation (LEV) systems within eight of its establishments, which include six academies, one special needs school, and a building services depot in North Ayrshire (UKM93). The tender, titled "Service & Maintenance of Technical Equipment and LEV Systems," falls under the general public services industry category and is currently in the planning stage, with an anticipated tender advertisement date of 24th February 2025. Interested suppliers are encouraged to express their interest by 7th February 2025, and the contract is expected to commence on 30th June 2025, running until 29th June 2028 with an optional extension of up to 24 months.

This tender presents a significant opportunity for businesses specialising in the servicing and maintenance of technical machinery and LEV systems. Companies with expertise in woodworking, metalworking machinery, and compliance with LEV regulations such as HSG258 will be well-suited to bid for this contract. The project encompasses ongoing remedial and repair work, useful for businesses looking to provide comprehensive maintenance services within the educational and public sector. This makes it an attractive proposition for companies aiming to expand their portfolio and establish long-term relationships with municipal clients like North Ayrshire Council.

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Notice Information

Notice Title

Service & Maintenance of Technical Equipment and LEV Systems

Notice Description

NAC requires a contractor to undertake annual full testing and servicing of woodwork and metalwork technical machines and LEV systems and thorough testing to technical and art department equipment contained within eight of its establishments - all located throughout North Ayrshire. If it is appropriate to seek competitive bids, it is anticipated a Tender will be advertised on Public Contracts Scotland around 24th February 2025 with the procurement exercise being carried out via Public Contract Scotland-Tender. The 8 properties are comprised of six academies, one assisted special needs school and NAC's building services depot. Technical equipment is located within the technical departments of the academies and schools alongside LEV systems. The academies also have LEV systems within the art department. The building services depot includes a LEV system only. All properties will be occupied throughout the life of the contract. Remedial/repair work may also be required throughout the contract and must also include full reports for each system. The anticipated start date is 30th June 2025 until 29th June 2028 with the option to extend by up to 24 months. To determine the level of interest, and gather information, NAC welcomes expressions of interest from suppliers prior to the Tender being advertised. Expressions of interest can be made by completing the questionnaire attached and returning to pamelaorton@north-ayrshire.gov.uk before close of business on Friday 7th February 2025. A document has been attached with background and further information containing further details around the scope of the work and the properties and equipment that will form this contract.

Lot Information

Lot 1

NAC requires a contractor to undertake annual full testing and servicing of woodwork and metalwork technical machines and LEV systems and thorough testing to technical and art department equipment contained within eight of its establishments - all located throughout North Ayrshire. The 8 properties are comprised of six academies, one assisted special needs school and NAC's building services depot. Technical equipment is located within the technical departments of the academies and schools alongside LEV systems. The academies also have LEV systems within the art department. The building services depot includes a LEV system only. At each property you will carry out a full-service inspection and clean on all woodworking / metalworking machinery, the centralised wood dust vacuum system and all hot work equipment. You will also carry out the required annual LEV testing in accordance with the Regulation HSG258 on the wood dust vacuum systems, hot work extraction systems and art kiln canopies as well as replacing all associated filters within the wood duct systems.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000788519
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522402
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

50530000 - Repair and maintenance services of machinery

50531000 - Repair and maintenance services for non-electrical machinery

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£175,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jan 20251 years ago
Submission Deadline
Not specified
Future Notice Date
24 Feb 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTH AYRSHIRE COUNCIL
Contact Name
William Tomelty
Contact Email
williamtomelty@north-ayrshire.gov.uk
Contact Phone
+44 1294324354

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Post Town
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522402
    Service & Maintenance of Technical Equipment and LEV Systems - NAC requires a contractor to undertake annual full testing and servicing of woodwork and metalwork technical machines and LEV systems and thorough testing to technical and art department equipment contained within eight of its establishments - all located throughout North Ayrshire. If it is appropriate to seek competitive bids, it is anticipated a Tender will be advertised on Public Contracts Scotland around 24th February 2025 with the procurement exercise being carried out via Public Contract Scotland-Tender. The 8 properties are comprised of six academies, one assisted special needs school and NAC's building services depot. Technical equipment is located within the technical departments of the academies and schools alongside LEV systems. The academies also have LEV systems within the art department. The building services depot includes a LEV system only. All properties will be occupied throughout the life of the contract. Remedial/repair work may also be required throughout the contract and must also include full reports for each system. The anticipated start date is 30th June 2025 until 29th June 2028 with the option to extend by up to 24 months. To determine the level of interest, and gather information, NAC welcomes expressions of interest from suppliers prior to the Tender being advertised. Expressions of interest can be made by completing the questionnaire attached and returning to pamelaorton@north-ayrshire.gov.uk before close of business on Friday 7th February 2025. A document has been attached with background and further information containing further details around the scope of the work and the properties and equipment that will form this contract.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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