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SR437 - Managed Printing Service

ScotRail Trains Limited

This public procurement record has 2 releases in its history.

Award

08 Apr 2026 at 01:00

OJEU - F6 - Contract Award Notice (Utilities)
Tender

29 Jan 2025 at 00:00

OJEU - F5 - Contract Notice (Utilities)
Summary of the contracting process

ScotRail Trains Limited, located at Atrium Court, 50 Waterloo Street, Glasgow, has successfully concluded the procurement process for a managed printing service, which entails the purchase of printing equipment and service agreements for usage, maintenance, and support across the ScotRail network. This procurement, classified under Railway Services and CPV code 30232100, was conducted through a selective procurement method, employing a negotiated procedure with prior competition. The official contract award notification was dated 8th April 2026, with Toshiba TEC UK Imaging Systems Ltd. chosen as the supplier following the contract signing on 23rd March 2026. This contract was executed within the UKM region, encompassing locations such as Glasgow, with the procurement stage now marked as complete.

This tender provides substantial opportunities for businesses specialising in printing solutions, equipment, and services, particularly large enterprises capable of managing extensive service agreements and maintaining or supporting printing networks. While the recent award was granted to a large supplier, the procurement process invites competitiveness and growth potential for businesses prepared to meet stringent quality and service capabilities, with an emphasis on service excellence evaluated at 70% and pricing at 30%. The long-term nature of such contracts and the possibility of extensions offer strategic growth opportunities, particularly for businesses eager to collaborate with prominent organisations like ScotRail and establish a foothold in the railway services industry.

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Notice Information

Notice Title

SR437 - Managed Printing Service

Notice Description

ScotRail Trains Limited is awarding the procurement process for the purchase of printing equipment & service agreement for printing usage, maintenance & support across the ScotRail network.

Lot Information

Lot 1

ScotRail Trains Limited is awarding the procurement process for the purchase of printing equipment & service agreement for printing usage, maintenance & support across the ScotRail network.

Renewal: There will be options to extend this contract for a potential further 2 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000788607
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553480
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F6 - Contract Award Notice (Utilities)
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30232100 - Printers and plotters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Apr 20264 months ago
Submission Deadline
25 Feb 2025Expired
Future Notice Date
Not specified
Award Date
23 Mar 20265 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ScotRail Trains Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

Toshiba TEC UK Imaging Systems Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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