Invitation to Quote for the Provision of Planned and Reactive Road Maintenance Services Including Snow Clearing

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000790870-2025-10-29T00:00:00Z",
    "date": "2025-10-29T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000790870",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-62",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "http://www.orkney.gov.uk https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY"
            },
            "contactPoint": {
                "name": "Dominic Wilson",
                "email": "dominic.wilson@orkney.gov.uk",
                "telephone": "+44 1856873535",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.orkneyharbours.com"
            }
        },
        {
            "id": "org-63",
            "name": "Sheriffs Court",
            "identifier": {
                "legalName": "Sheriffs Court"
            },
            "address": {
                "streetAddress": "Watergate",
                "locality": "Kirkwall",
                "postalCode": "KW15 1PD"
            },
            "contactPoint": {
                "email": "kirkwall@scotcourts.gov.uk",
                "telephone": "+44 1856872110",
                "url": "http://www.scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-31",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "Council Offices, School Place",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY"
            },
            "contactPoint": {
                "name": "Denise Link",
                "email": "Denise.link@orkney.gov.uk",
                "telephone": "+44 01856873535",
                "faxNumber": "+44 01856876158",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Vessel - Refit services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.orkney.gov.uk"
            }
        },
        {
            "id": "org-32",
            "name": "Marwick Groundworks",
            "identifier": {
                "legalName": "Marwick Groundworks"
            },
            "address": {
                "streetAddress": "The Myre",
                "locality": "Deerness",
                "region": "UKM65",
                "postalCode": "KW17 2QL"
            },
            "contactPoint": {
                "telephone": "+44 07834996381"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-33",
            "name": "Heddle Construction Ltd",
            "identifier": {
                "legalName": "Heddle Construction Ltd"
            },
            "address": {
                "streetAddress": "Grainshore Road, Hatston Industrial Estate",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1FL"
            },
            "contactPoint": {
                "telephone": "+44 01856888666"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-34",
            "name": "Eoin Muir Plant Hire",
            "identifier": {
                "legalName": "Eoin Muir Plant Hire"
            },
            "address": {
                "streetAddress": "Biggings",
                "locality": "Holm",
                "region": "UKM65",
                "postalCode": "KW17 2RX"
            },
            "contactPoint": {
                "telephone": "+44 01856781373"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-35",
            "name": "Hilton Farm",
            "identifier": {
                "legalName": "Hilton Farm"
            },
            "address": {
                "streetAddress": "Hilton, Balfour",
                "locality": "Orkney",
                "region": "UKM65",
                "postalCode": "Kw172ea"
            },
            "contactPoint": {
                "telephone": "+44 01856711239"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-36",
            "name": "Craigie Plant Hire",
            "identifier": {
                "legalName": "Craigie Plant Hire"
            },
            "address": {
                "streetAddress": "Braehead, Innertown",
                "locality": "Stromness",
                "region": "UKM65",
                "postalCode": "KW16 3JW"
            },
            "contactPoint": {
                "telephone": "+44 07572073150"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-37",
            "name": "West Brough Farm Limited",
            "identifier": {
                "legalName": "West Brough Farm Limited"
            },
            "address": {
                "locality": "Sanday",
                "region": "UKM65",
                "postalCode": "KW17 2AY"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-38",
            "name": "K & K Kirkpatrick",
            "identifier": {
                "legalName": "K & K Kirkpatrick"
            },
            "address": {
                "locality": "Longhope",
                "region": "UKM65"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-39",
            "name": "Stuart James Sailor",
            "identifier": {
                "legalName": "Stuart James Sailor"
            },
            "address": {
                "locality": "Rousay",
                "region": "UKM65"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-40",
            "name": "Terry Todd",
            "identifier": {
                "legalName": "Terry Todd"
            },
            "address": {
                "locality": "Stromness",
                "region": "UKM65",
                "postalCode": "KW16 3AY"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-41",
            "name": "Sheriffs Court",
            "identifier": {
                "legalName": "Sheriffs Court"
            },
            "address": {
                "streetAddress": "Watergate",
                "locality": "Kirkwall",
                "postalCode": "KW15 1PD"
            },
            "contactPoint": {
                "telephone": "+44 01856872110",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Orkney Islands Council",
        "id": "org-31"
    },
    "tender": {
        "id": "OIC/PROC/2087",
        "title": "Invitation to Quote for the Provision of Planned and Reactive Road Maintenance Services Including Snow Clearing",
        "description": "Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this hire would be to provide assistance with planned and reactive road management services and maintenance activities including winter treatment and snow clearing",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "16000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "43200000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "43300000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "77111000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Orkney Mainland, South linked Isles and Outer Isles"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM65"
                    },
                    {
                        "region": "UKM65"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 45000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2025-03-07T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-03-07T14:00:00Z"
        },
        "documents": [
            {
                "id": "FEB524073",
                "documentType": "contractNotice",
                "title": "Invitation to Quote for the Provision of Planned and Reactive Road Maintenance Services Including Snow Clearing",
                "description": "Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this hire would be to provide assistance with planned and reactive road management services and maintenance activities including winter treatment and snow clearing",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB524073",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "FEB524073-1",
                "title": "001 - ITQ - Planned and Reactive Roads Maintenance Services",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB524073&idx=1",
                "datePublished": "2025-02-17T13:30:04Z",
                "dateModified": "2025-02-17T13:30:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB524073-2",
                "title": "002 - Appendix 1 - Price Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB524073&idx=2",
                "datePublished": "2025-02-17T13:30:04Z",
                "dateModified": "2025-02-17T13:30:04Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "FEB524073-3",
                "title": "003 - Appendix 2 - Roads List",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB524073&idx=3",
                "datePublished": "2025-02-17T13:30:04Z",
                "dateModified": "2025-02-17T13:30:04Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT542304",
                "documentType": "awardNotice",
                "title": "Invitation to Quote for the Provision of Planned and Reactive Road Maintenance Services Including Snow Clearing",
                "description": "Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this hire would be to provide assistance with planned and reactive road management services and maintenance activities including winter treatment and snow clearing",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542304",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this hire would be to provide assistance with planned and reactive road management services and maintenance activities including winter treatment and snow clearing. Typically, the duration will be short term on an as required basis for road maintenance works, street lighting works, drainage works and winter service provision, allowing for flexibility in hiring various equipment as required. The tender will be for a period of 12 months commencing 1 April 2025 and expiring on 31 March 2026.",
                "status": "complete",
                "value": {
                    "amount": 45000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00Z",
                    "endDate": "2026-03-31T00:00:00Z"
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2025-03-07T14:00:00Z",
            "address": {
                "streetAddress": "PCS Postbox opening via Teams"
            },
            "description": "Three Officers with delegated authority."
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "77111000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract the expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. (SC Ref:814142)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000790870"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000790870"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "OIC/PROC/2087",
            "suppliers": [
                {
                    "id": "org-32",
                    "name": "Marwick Groundworks"
                },
                {
                    "id": "org-33",
                    "name": "Heddle Construction Ltd"
                },
                {
                    "id": "org-34",
                    "name": "Eoin Muir Plant Hire"
                },
                {
                    "id": "org-35",
                    "name": "Hilton Farm"
                },
                {
                    "id": "org-36",
                    "name": "Craigie Plant Hire"
                },
                {
                    "id": "org-37",
                    "name": "West Brough Farm Limited"
                },
                {
                    "id": "org-38",
                    "name": "K & K Kirkpatrick"
                },
                {
                    "id": "org-39",
                    "name": "Stuart James Sailor"
                },
                {
                    "id": "org-40",
                    "name": "Terry Todd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "OIC/PROC/2087",
            "awardID": "OIC/PROC/2087",
            "status": "active",
            "value": {
                "amount": 45000,
                "currency": "GBP"
            },
            "dateSigned": "2025-05-01T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "61",
                "measure": "bids",
                "value": 9,
                "relatedLot": "1"
            },
            {
                "id": "62",
                "measure": "smeBids",
                "value": 9,
                "relatedLot": "1"
            },
            {
                "id": "63",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "64",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "65",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}