Award

Lochfield Park HA Environmental Maintenance Framework 2025

LOCHFIELD PARK HOUSING ASSOCIATION

This public procurement record has 2 releases in its history.

Award

12 Jun 2025 at 00:00

Tender

10 Mar 2025 at 00:00

Summary of the contracting process

The procurement process led by Lochfield Park Housing Association, located in Glasgow, has culminated in the awarding of the "Lochfield Park HA Environmental Maintenance Framework 2025". This contract falls under the industry category of housing and community amenities and specifically covers maintenance services. The framework involves multiple suppliers and is initiated using an open procurement method. The contract was signed on 19th May 2025 and became active shortly thereafter. Critical activities such as grass cutting, litter and leaf collection, and shrub pruning are included, within the defined contract area in Easterhouse, Glasgow. The procurement has now reached the award stage, and the contract value stands at £85,360 GBP.

This framework contract presents substantial opportunities for business growth, especially for SMEs specialised in maintenance and environmental services. Businesses adept in providing tailored maintenance solutions, including waste management and cleaning services, would be well-suited to participate in similar future tenders. The contract not only ensures steady work but also provides enterprises with a platform to enhance their credentials in public sector contracts, thus fostering new business alliances and potential market growth.

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Notice Title

Lochfield Park HA Environmental Maintenance Framework 2025

Notice Description

The services and works to be undertaken (hereinafter referred to as the Works) comprises the provision of a maintenance framework contract running concurrently with multiple providers for: grass cutting in communal areas, gardens and backcourts; shrub pruning; litter/ leaf collection; sharps removal; weed control; hedge cutting; sweeping & cleaning hard standings/ parking bays; cleaning external bin stores; and wheelie bin collection management; to access and external common areas. Also common close stair & window cleaning (refer property list at schedule 3); one off/ ad-hoc domestic bulk item clearance, uplift/ disposal and clearing void properties. All as indicated within the red boundaries and/ or highlighted in the 'key to maintenance works' at Schedule 1, which is the contract area. Duties include: Reporting in/out at the Employer's offices at the start and end of each working day; initial clean up and maintenance plan; regular weekly inspection throughout year: report on condition of shrubs, trees, play areas etc, recommendations for maintenance and improvement; quarterly review of contractor performance.

Lot Information

Lochfield Park HA Environmental Maintenance 2025

The tender evaluation will comprise the SPD pass or fail, your quality score for the TQQ; and the rates/ prices on the Schedule 2 summary pricing spreadsheet. The submitted SPD will be assessed as a pass or fail to identify contractors who meet the criteria. Only those contractors who achieve an SPD pass will have their tender quality and rates considered/ evaluated The criteria for scoring will be to reach a total percentage score as follows- Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting for a) environmental, b) cleaning, c) waste management and d) additional rates stated at the schedule 2 summary worksheet. Quality- out of 100 for your TQQ submission, ranked in relation to the other candidates. The candidates will be scored relative to each other (best answer scoring highest), based on the Employer's individual aspirations/ requirements and the information provided by the candidate(s). Price/ Quality percentage scores will be evaluated for each of the: a) environmental, b) cleaning, c) waste management and d) additional/ ad-hoc works sub-Lots, to determine the total score and initial price/ quality criteria for inclusion on one or more of the sub-Lots.

Renewal: The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2029

Cleaning

Refer Lot 1

Renewal: The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2029

Waste

Refer Lot1

Renewal: The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2029

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000792871
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532372
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

77314000 - Grounds maintenance services

90513100 - Household-refuse disposal services

90700000 - Environmental services

90911000 - Accommodation, building and window cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£85,360 Under £100K

Notice Dates

Publication Date
12 Jun 20258 months ago
Submission Deadline
9 Apr 2025Expired
Future Notice Date
Not specified
Award Date
19 May 20259 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
LOCHFIELD PARK HOUSING ASSOCIATION
Contact Name
Not specified
Contact Email
info@lochfield.co.uk
Contact Phone
+44 1413412044

Buyer Location

Locality
GLASGOW
Postcode
G34 0JF
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
North East
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
4
Supplier Names

CALEDONIAN MAINTENANCE SERVICES

CLYDE VALLEY LANDSCAPES

RAMORA

THE CLEAN FACTOR

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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