Planning

Responsive Repairs and Maintenance - Central Scotland

SANCTUARY HOUSING ASSOCIATION

This public procurement record has 1 release in its history.

Planning

08 May 2025 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The Sanctuary Housing Association, based in Worcester, is planning a procurement process titled "Responsive Repairs and Maintenance - Central Scotland," focused on housing and community amenities. The procurement is currently in the planning stage with the intent to commence on 1st October 2025. The tender will cover responsive maintenance and repairs, voids, planned maintenance, as well as damp and mould services in Central Scotland. Sanctuary will leverage its ConstructDPS Dynamic Purchasing System for the tender process, encouraging prospective suppliers to register and update their profiles by early June 2025 ahead of the anticipated bid requests in June. The procurement value is approximately GBP 3,993,204, and the procurement category is services, with further document submissions concluding by 2nd June 2025.

This tender presents numerous opportunities for businesses, particularly those specialising in building, general maintenance, and community amenities services. Small and medium enterprises (SMEs), especially those with existing expertise in responsive repairs, general building, electrical services, roofing, and drainage across Scotland, will find this a lucrative opportunity. By becoming part of the ConstructDPS, businesses will not only be eligible to tender for this specific project but could also gain visibility with other clients within the Local Supply Chain network, opening the door to additional projects beyond this one. The growth potential is significant for those who meet the necessary qualifications, such as holding SSIP accreditation and Cyber Essentials, ahead of the contract commencement.

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Notice Information

Notice Title

Responsive Repairs and Maintenance - Central Scotland

Notice Description

Sanctuary Housing Association (the Group) have a requirement for responsive maintenance/repairs, voids, planned maintenance, damp and mould services in Central Scotland. See attached documents for further information.

Lot Information

Lot 1

Sanctuary intends to conduct a competition / tender exercise to enable contract commencement on 01 October 2025. Sanctuary will be requesting formal bids (carrying out a call off) under Sanctuary's ConstructDPS Dynamic Purchasing System (DPS) framework. (Sanctuary have partnered with Local Supply Chain (LSC) who manage ConstructDPS for Sanctuary). It is expected that formal bids under the DPS will be requested (a call off carried out) in June with contract award being in August 2025. It is vital that you join the Sanctuary ConstructDPS before the 'Responsive Repairs and Maintenance tender' opportunity is released if you wish to be considered for the opportunity, please see details on how to sign up below: If you are registered on the platform, please make sure your profile details are up to date. Please follow the next steps: (Skip step 1 if your business is already registered) Stage 1: Register your business at https://app.localsupplychain.co.uk/signup/sanctuary Stage 2: Complete your business profile Once you have gained access to the Local Supply Chain site you will be asked to complete an online business profile. We would ask if you could complete all sections thereby gaining the Amber Status. (This is free of charge) Stage 3: Apply for the ConstructDPS via your LSC Home screen and complete the categories, locations, and value bands you would like to be considered for. (Please see the qualifying criteria for applying to become part of our supply chain at https://www.constructdps.co.uk/contractors) Note: The Responsive Repairs and Maintenance project (tender) will be based on the following filters: - Trades - Building (General) - Regions - Scotland > South Western Scotland As such please ensure that you have selected the above if you wish to take part in the opportunity. (Please note you can select up to (3) three additional Trades and as many additional regions as you wish, which would be relevant if you wish to be considered for other works (separate from this opportunity), procured through the framework once acceptance on to the ConstructDPS has been confirmed). The Value band filter that will be used for this opportunity will be finalised once market engagement has been completed, at the current time please select all value bands up to the maximum you can apply for (please note to access the DPS itself you can apply for value bands up to 50% of your turnover), however, when the call off is carried out for the Responsive Repairs and Maintenance project, No one bidder will be awarded a total anticipated Lot value or combined Lots value that exceeds a third of the bidder's annual turnover. In order to join the DPS initially Suppliers will be required to complete an SSQ. When Suppliers have submitted the SSQ and agreed to the terms of the agreement, acceptance onto the DPS (or rejection with an explanation) will take place within two weeks. Encountering problems? Should you encounter any problems/issues when completing your profile, please contact the LSC helpdesk, support@localsupplychain.co.uk - 0800 197 6958. Suppliers who are accepted onto the DPS and qualify for the Responsive Repairs and Maintenance project (tender) will be sent an expression of interest enabling them to take part in the Responsive Repairs and Maintenance tender call-off opportunity (once released) via the LSC website. Please note that there will also be a requirement for any successful supplier to hold an SSIP accreditation and Cyber Essentials before contract commencement. Please note that acceptance on the ConstructDPS may entitle your company to bid for other works procured through the framework, depending on work categories and regions selected. An up-to-date profile will also result in your company being visible on LSC's wider supply chain and available to other clients of LSC to access.. The initial contract period is anticipated to be three (3) years from 01 October 2025 with a maximum of two extension periods of 12 months each. If you have any questions about the opportunity, please email Group Procurement at group.procurement@sanctuary.co.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000797032
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY529871
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£3,993,204 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
2 Jun 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SANCTUARY HOUSING ASSOCIATION
Contact Name
Not specified
Contact Email
group.procurement@sanctuary.co.uk
Contact Phone
Not specified

Buyer Location

Locality
WORCESTER
Postcode
WR1 3ZQ
Post Town
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLM75 City of Edinburgh, TLM8 West Central Scotland, TLM82 Glasgow City, TLM83 Inverclyde, East Renfrewshire, and Renfrewshire, TLM84 North Lanarkshire, TLM92 Dumfries and Galloway, TLM95 South Lanarkshire
Local Authority
Worcester
Electoral Ward
Cathedral
Westminster Constituency
Worcester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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