Award

SPS-01661A Maintenance of Watermist Systems-Fogex

SCOTTISH PRISON SERVICE

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Scottish Prison Service, based in Edinburgh, has completed the procurement process for the maintenance of Fogex Watermist Systems across its various establishments. The contract, titled "SPS-01661A Maintenance of Watermist Systems-Fogex," falls under the public order and safety industry category. The contract encompasses services within the UKM region, specifically for HMP Perth, HMP Glenochil, HMP Edinburgh, HMP&YOI Polmont, and HMP Shotts. This initiative, signed on 9th May 2025 and currently active, was awarded through a limited procurement method, justified by the exclusive servicing agreement for these systems with Protec Camerfield Ltd. The intended contract duration is three years with the possibility of a three-year extension.

This contract represents significant business growth opportunities, particularly for large-scale enterprises capable of delivering specialised maintenance services under exclusive supply agreements. Companies dealing with public safety and fire prevention systems, especially those proficient in reactive and planned maintenance, inspection, and compliance certification aligned with British Standards, would be well-placed to tender for similar opportunities. The expertise required to manage the proprietary components and spare part replacements of the Fogex systems underscores the necessity for technical proficiency and authorised supplier status in this niche domain.

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Notice Title

SPS-01661A Maintenance of Watermist Systems-Fogex

Notice Description

The SPS has Fogex Watermist Systems across its estate that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of each Establishment. For this Contract, Fogex Watermist Systems are currently installed at 5 SPS Establishments: HMP Perth, HMP Glenochil, HMP Edinburgh, HMP&YOI Polmont and HMP Shotts

Lot Information

Lot 1

The supplier shall provide: Planned Preventative Maintenance (PPM) of the Systems and any resulting repairs due to faults discovered during a PPM visit ; Reactive maintenance (24hrs per day, 7 days per week) in the event of System or associated component break down (including replacement of Spare Parts); Replacement of Spare Parts and Equipment; Management information; User and technical training when required by the Purchaser. Supplier to supply a compliance certificate after each service visit, and/or a remedial list of work required to attain the compliance certificate; and Remedial works to carry out any works identified through PPM or Reactive Maintenance or requested by SPS.

Procurement Information

Award of a contract without prior publication of a call for competition Justification for selected award procedure: The procurement falls outside the scope of application of the Directive Explanation: The manufacturer of the Fogex watermist systems has an exclusive UK agreement with Protec Camerfield Limited (and its subcontractors) for access to spare parts for these systems (including the fundamental requirement of replacement Fogex nozzles) . SPS recognise that no other supplier in the UK has the capability to provide ALL services under this contract. Maintenance, certification, repairs and the requirement for nozzle replacements from the manufacturer to ensure system integrity and compliance with British Standards

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000798380
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532940
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50413200 - Repair and maintenance services of firefighting equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£300,000 £100K-£500K

Notice Dates

Publication Date
19 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
9 May 20259 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Alan McConnach, Rebecca Coulter
Contact Email
alan.mcconnach@prisons.gov.scot, rebecca.coulter2@prisons.gov.scot
Contact Phone
+44 1313303790

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

PROTEC CAMERFIELD

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY529953
    SPS-01661A Maintenance of Watermist Systems-Fogex - The SPS has Fogex Watermist Systems across its estate that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of each Establishment. For this Contract, Fogex Watermist Systems are currently installed at 5 SPS Establishments: HMP Perth, HMP Glenochil, HMP Edinburgh, HMP&YOI Polmont and HMP Shotts
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532940
    SPS-01661A Maintenance of Watermist Systems-Fogex - The SPS has Fogex Watermist Systems across its estate that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of each Establishment. For this Contract, Fogex Watermist Systems are currently installed at 5 SPS Establishments: HMP Perth, HMP Glenochil, HMP Edinburgh, HMP&YOI Polmont and HMP Shotts

Open Contracting Data Standard (OCDS)

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