Award

FastForm Maintenance Renewal

SCOTTISH POLICE AUTHORITY

This public procurement record has 1 release in its history.

Award

19 May 2025 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The Scottish Police Authority, based in Glasgow, has completed the procurement of Impress System alongside ongoing core scanning and Document Management Support solutions, under the title 'FastForm Maintenance Renewal'. This procurement process is categorised under public order and safety services and has been facilitated through an open procedure. The contract is awarded to Clarity Information Solutions Limited, an SME located in Rotherham, with an award amount of £147,547. This process adheres to the framework for Vertical Application Solutions (RM6259) and was signed on 9th May 2025. The procurement focuses on serving the UKM region with the completion status as 'complete'.

This tender presents substantial opportunities for businesses specialising in document management and support solutions to expand their reach within public safety sectors. Small and medium enterprises focusing on technological solutions and maintenance services are well-suited to compete for similar contracts with organisations like the Scottish Police Authority. The open procedure used for this procurement provides an accessible platform for companies to showcase their expertise in delivering high-quality services alongside gaining recognition within the public sector landscape.

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Notice Information

Notice Title

FastForm Maintenance Renewal

Notice Description

The Scottish Police Authority has procured Impress System with continuity of ongoing support for core scanning and Document Management Support solution.

Lot Information

Lot 1

The Scottish Police Authority has procured Impress System with continuity of ongoing support for core scanning and Document Management Support solution.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000798678
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530602
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72267100 - Maintenance of information technology software

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£147,547 £100K-£500K

Notice Dates

Publication Date
19 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
9 May 20259 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH POLICE AUTHORITY
Contact Name
Not specified
Contact Email
sandie.shaw@scotland.police.uk
Contact Phone
+44 1786895668

Buyer Location

Locality
GLASGOW
Postcode
G51 1DZ
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Govan
Westminster Constituency
Glasgow South West

Supplier Information

Number of Suppliers
1
Supplier Name

CLARITY INFORMATION SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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