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CBG242 - Vehicle Fleet Provision and Support Services c/w on-site managed service

City Building (Glasgow) LLP

This public procurement record has 1 release in its history.

Tender

16 May 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

City Building (Glasgow) LLP is seeking tenders for the provision of vehicle fleet and support services, including an on-site managed service at their complex in Glasgow, with services extending throughout the Central Belt of Scotland. This procurement process, identified by the tender ID CBG242, is currently in the tender stage using an open procedure. The contract, valued at approximately £35 million, involves a fleet of 750-1000 vehicles and includes a requirement for around 20 electric vehicles. Key dates include the tender submission deadline on 27th June 2025, followed by the commencement of the contract awards process on the same day. The contract spans five years, with potential extensions for up to an additional two years.

This tender presents an excellent opportunity for companies in the services sector, particularly those specialising in fleet management and vehicle support services. Businesses with experience in managing large, diverse vehicle fleets and those compliant with environmental and quality management standards, such as ISO 14001 and ISO 9001, will find this contract particularly suitable. The emphasis on flexibility, with no stringent penalties for vehicle hire deadlines, makes it an attractive proposition for companies looking to provide bespoke solutions tailored to dynamic business demands. The requirement for insurance and financial stability also indicates an opportunity for well-established firms with substantial turnover and robust financial health. Smooth electronic submission processes further facilitate participation, encouraging a broad spectrum of eligible vendors to engage.

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Notice Information

Notice Title

CBG242 - Vehicle Fleet Provision and Support Services c/w on-site managed service

Notice Description

Provision of fleet and support services complete with on site managed service.

Lot Information

Lot 1

City Building (Glasgow) LLP (CBG) requires to procure the provision of a vehicle fleet and support services with an on-site managed service based at CBG's complex at 350 Darnick Street Glasgow G21 4BA. CBG requires to procure a range of vehicles on a flexible rental basis with a one day liability (date of termination is the last day of chargeable hire) with no charges or penalties for on and off renting, reflected in a contract amendment of the listed vehicles on-hire at any given time. The fleet can fluctuate in size but is generally 750-1000 vehicles. This is a typical reflection of the operational requirements,however, bidders should note that during the life of the contract the fleet will fluctuate to meet CBG business demands. A variety of commercial vehicle types is involved and will be fully detailed in the tender documents including a small number of cars. It is anticipated there will be approximately 20 x small electric vehicles required as part of the tender process/scope. The contract will be awarded on the basis of a single source supply. The contract is for 5 years with options to extend by two periods of 12 months. Prices are to be fixed for the first 5 years of the contract. Vehicles renewed not before 5 years. All vehicles shall be new with 25 and /or 75/26 registration plates with delivery mileage only dependent on mobilisation offered. The tender documents will provide the full scope of the requirement.

Renewal: The contract will originally be for 60 months plus available extensions of 1 year + 1 year. This means the contract may be 60, 72 or 84 months depending on extension option taken up. As such there will be a renewal of this contract under a new procurement either in 2030, 2031 or 2032 depending on what extension options are taken up.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000799042
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530467
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111110 - Vehicle-fleet-support services

Notice Value(s)

Tender Value
£35,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 May 20251 years ago
Submission Deadline
27 Jun 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Contract is for 5 years with options to extend by 1 year + 1 year so new procurement exercise would be in 2030, 2031 or 2032 depending on what extension options are chosen.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City Building (Glasgow) LLP
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G21 4BA
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Springburn/Robroyston
Westminster Constituency
Glasgow North East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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