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NAC/5214 - Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance

North Ayrshire Council

This public procurement record has 2 releases in its history.

Award

25 Aug 2025 at 01:00

PCS Notice - Website Contract Award Notice
Tender

16 Jun 2025 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

North Ayrshire Council, located in Irvine, has successfully completed the procurement process for a tender titled "NAC/5214 - Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance." The procurement process was categorised under the "works" industry and involved the maintenance of mechanical heating, ventilation, and air conditioning systems across approximately 300 non-domestic buildings in North Ayrshire, including the isles of Arran and Cumbrae. The awarding stage is now complete, with the contract awarded to BAM FM Limited. This contract, let under the SBCC Measured Term Contract for Scotland 2019, will commence on 1st October 2025 for a period of three years, with the potential to extend for an additional two years. The contract, valued at £1,464,123, was subject to an open procedure procurement method, reflecting the thorough and competitive selection process.

This contract presents substantial opportunities for businesses involved in HVAC systems, particularly those capable of providing responsive repairs and regular maintenance services. Companies with expertise in servicing a broad range of equipment, including gas and oil-fired boilers, air conditioning units, and heat emitters, would be well-suited to participate in similar procurement opportunities. Additionally, businesses that meet quality management, health and safety requirements, and have demonstrated environmental management credentials are encouraged to explore future tenders of this nature. The current involvement of various SMEs in the bidding process underscores the accessibility of these contracts, offering growth and collaboration potential within the council’s extensive local facilities network.

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Notice Information

Notice Title

NAC/5214 - Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance

Notice Description

This procurement exercise seeks to appoint a suitably qualified and experienced contractor to undertake Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance on behalf of the Council's Property Management & Investment Team (PMI). This is a replacement contract for the current agreement which is due to expire on 30th September 2025. The new contract is anticipated to commence from 1st October 2025 for a period of 3 years with the option to extend for up to an additional 24 months. The contract will be let under the SBCC Measured Term Contract for use in Scotland 2019.

Lot Information

Lot 1

North Ayrshire Council have approximately 300 non-domestic buildings which include Leisure Centres, Schools, Museums and Civic Halls throughout the whole of North Ayrshire including the isles of Arran and Cumbrae. The Council has mechanical heating, ventilation and air conditioning systems within these buildings which require to be repaired and maintained. These systems are installed as a means of controlling the environment in buildings to maintain regular air movements, keep temperatures comfortable and to control humidity levels e.g. in swimming pools. Infrastructure assets must be maintained to an acceptable and safe standard. This requirement covers the following scope: Servicing of Gas / Oil Fired Boilers, Air Handling / Units, Fan Convector Heaters, Air Conditioning Units, etc, including the provision of associated reports, certification, etc. (Annual servicing of gas fired boilers is mainly carried out by others under a separate contract but may occasionally be ordered under this contract when the need arises.) Maintenance / Repair / Replacement of Gas / Oil fired Boilers, including all associated equipment, ancillaries, flues, pipework, etc. NB: Bio-mass boilers are installed in several NAC schools and maintenance is carried out by other contractors under a separate contract. The other elements of these heating systems remain the responsibility of the Contractor. The Contractor is required to work cooperatively alongside the bio-mass contractor where required to ensure the operation of the system as a whole. Maintenance / Repair / Replacement of; Automatic controls, gauges, etc. All types of heat emitters and ancillaries, including all associated pipework, fittings, valves, etc. Gas pipework, fittings, valves, pumps, oil tanks, water tanks, etc. Extract fans, air handling / conditioning units, canopies and Domestic Hot Water Thermostatic Mixing Valves. Thermal insulation Inspection / Testing / Cleaning of flues & chimneys Associated Builder-work

Renewal: Option to extend for up to an additional 24 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000800937
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537608
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45331000 - Heating, ventilation and air-conditioning installation work

Notice Value(s)

Tender Value
£1,750,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,464,123 £1M-£10M

Notice Dates

Publication Date
25 Aug 20251 years ago
Submission Deadline
16 Jul 2025Expired
Future Notice Date
Not specified
Award Date
21 Aug 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
6 months before contract expiry

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
1
Supplier Name

BAM FM Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532657
    NAC/5214 - Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance - This procurement exercise seeks to appoint a suitably qualified and experienced contractor to undertake Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance on behalf of the Council's Property Management & Investment Team (PMI). This is a replacement contract for the current agreement which is due to expire on 30th September 2025. The new contract is anticipated to commence from 1st October 2025 for a period of 3 years with the option to extend for up to an additional 24 months. The contract will be let under the SBCC Measured Term Contract for use in Scotland 2019.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537608
    NAC/5214 - Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance - This procurement exercise seeks to appoint a suitably qualified and experienced contractor to undertake Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance on behalf of the Council's Property Management & Investment Team (PMI). This is a replacement contract for the current agreement which is due to expire on 30th September 2025. The new contract is anticipated to commence from 1st October 2025 for a period of 3 years with the option to extend for up to an additional 24 months. The contract will be let under the SBCC Measured Term Contract for use in Scotland 2019.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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