Award

Service and Maintenance of Technical Equipment and Local Exhaust Ventilation Systems throughout North Ayrshire

NORTH AYRSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

North Ayrshire Council has initiated a tender process for the service and maintenance of technical equipment and local exhaust ventilation (LEV) systems throughout North Ayrshire. This contract, which is key to maintaining technical machines and LEV systems at educational and service facilities, is set in the context of the 'General public services' industry category. Located in Irvine, the contract is to commence on 11th August 2025, running through until 10th August 2028, with a possible extension of up to two years based on performance and funding. With a total estimated value of £175,000, the open procurement method encourages electronic submissions to be completed by 24th July 2025, when the tender period ends.

This tender presents significant growth opportunities for businesses specializing in technical and environmental services, particularly those familiar with LEV systems and statutory maintenance requirements. Ideal candidates would include companies possessing industry-specific certifications such as the GAS SAFE register, membership in the British Occupational Hygiene Society, and compliance with ISO standards for quality and environmental management. Successfully engaging in this contract can enhance a firm's portfolio, showcasing their capability in managing complex service contracts within the public sector. Additionally, interested parties are encouraged to contribute community benefits, encompassing employment and skill development, which further supports local economic growth and community engagement.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Service and Maintenance of Technical Equipment and Local Exhaust Ventilation Systems throughout North Ayrshire

Notice Description

North Ayrshire Council ("NAC") invites tenders for the provision of Service and Maintenance of Technical Equipment and Local Exhaust Ventilation ("LEV") Systems throughout North Ayrshire. The new contract will be required to commence on 11th August 2025 for a period of 3 years, expiring on 10th August 2028 with the option to extend by up to twenty-four months. Extensions will be at the sole discretion of NAC and subject to satisfactory performance and funding.

Lot Information

Lot 1

NAC requires a contractor to undertake annual full testing and servicing of woodwork and metalwork technical machines and LEV systems and thorough testing to technical and art department equipment contained within eight of its establishments - all located throughout North Ayrshire. The 8 properties are comprised of six academies, one assisted additional support needs school and NAC's building services depot. Technical equipment is located within the technical departments of the academies and schools alongside LEV systems. The academies also have LEV systems within the art department. The building services depot includes a LEV system only. All properties will be occupied throughout the life of the contract. Remedial/repair work may also be required throughout the contract and must also include full reports for each system. At each property the contractor will carry out a full-service inspection and clean on all woodworking / metalworking machinery, the centralised wood dust vacuum system and all hot work equipment. This contract is required as per statutory maintenance requirements.

Renewal: Option to extend by up to twenty-four months.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000803296
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543856
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services


CPV Codes

50000000 - Repair and maintenance services

71356000 - Technical services

71631000 - Technical inspection services

Notice Value(s)

Tender Value
£175,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£214,100 £100K-£500K

Notice Dates

Publication Date
19 Nov 20253 months ago
Submission Deadline
24 Jul 2025Expired
Future Notice Date
Not specified
Award Date
13 Nov 20253 months ago
Contract Period
11 Aug 2025 - 10 Aug 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NORTH AYRSHIRE COUNCIL
Contact Name
William Tomelty
Contact Email
pamelaorton@north-ayrshire.gov.uk, williamtomelty@north-ayrshire.gov.uk
Contact Phone
+44 1294324354

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Post Town
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire

Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
1
Supplier Name

FLAMEFAST SCOTMECH

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL533901
    Service and Maintenance of Technical Equipment and Local Exhaust Ventilation Systems throughout North Ayrshire - North Ayrshire Council ("NAC") invites tenders for the provision of Service and Maintenance of Technical Equipment and Local Exhaust Ventilation ("LEV") Systems throughout North Ayrshire. The new contract will be required to commence on 11th August 2025 for a period of 3 years, expiring on 10th August 2028 with the option to extend by up to twenty-four months. Extensions will be at the sole discretion of NAC and subject to satisfactory performance and funding.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543856
    Service and Maintenance of Technical Equipment and Local Exhaust Ventilation Systems throughout North Ayrshire - North Ayrshire Council ("NAC") invites tenders for the provision of Service and Maintenance of Technical Equipment and Local Exhaust Ventilation ("LEV") Systems throughout North Ayrshire. The new contract will be required to commence on 11th August 2025 for a period of 3 years, expiring on 10th August 2028 with the option to extend by up to twenty-four months. Extensions will be at the sole discretion of NAC and subject to satisfactory performance and funding.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000803296-2025-11-19T00:00:00Z",
    "date": "2025-11-19T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000803296",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-20",
            "name": "North Ayrshire Council",
            "identifier": {
                "legalName": "North Ayrshire Council"
            },
            "address": {
                "streetAddress": "Cunninghame House, Friars Croft",
                "locality": "Irvine",
                "region": "UKM93",
                "postalCode": "KA12 8EE"
            },
            "contactPoint": {
                "name": "William Tomelty",
                "email": "williamtomelty@north-ayrshire.gov.uk",
                "telephone": "+44 1294324354",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.north-ayrshire.gov.uk"
            }
        },
        {
            "id": "org-48",
            "name": "Kilmarnock Sheriff Court",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, St Marnock Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-79",
            "name": "North Ayrshire Council",
            "identifier": {
                "legalName": "North Ayrshire Council"
            },
            "address": {
                "streetAddress": "Cunninghame House, Friars Croft",
                "locality": "Irvine",
                "region": "UKM93",
                "postalCode": "KA12 8EE"
            },
            "contactPoint": {
                "email": "pamelaorton@north-ayrshire.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.north-ayrshire.gov.uk"
            }
        },
        {
            "id": "org-80",
            "name": "Flamefast Scotmech",
            "identifier": {
                "legalName": "Flamefast Scotmech"
            },
            "address": {
                "streetAddress": "Unit 5 Greenhill Buisness Park, Greenhill Road",
                "locality": "Paisley",
                "region": "UKM",
                "postalCode": "PA3 1RQ"
            },
            "contactPoint": {
                "telephone": "+44 7850560439"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-81",
            "name": "Kilmarnock Sheriff Court",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, St Marnock Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED"
            },
            "contactPoint": {
                "telephone": "+44 1563550024",
                "url": "https://www.scotcourts.gov.uk/"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "North Ayrshire Council",
        "id": "org-79"
    },
    "tender": {
        "id": "NAC/5199",
        "title": "Service and Maintenance of Technical Equipment and Local Exhaust Ventilation Systems throughout North Ayrshire",
        "description": "North Ayrshire Council (\"NAC\") invites tenders for the provision of Service and Maintenance of Technical Equipment and Local Exhaust Ventilation (\"LEV\") Systems throughout North Ayrshire. The new contract will be required to commence on 11th August 2025 for a period of 3 years, expiring on 10th August 2028 with the option to extend by up to twenty-four months. Extensions will be at the sole discretion of NAC and subject to satisfactory performance and funding.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "71356000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71631000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 175000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html",
        "tenderPeriod": {
            "endDate": "2025-07-24T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-07-24T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUL533901",
                "documentType": "contractNotice",
                "title": "Service and Maintenance of Technical Equipment and Local Exhaust Ventilation Systems throughout North Ayrshire",
                "description": "North Ayrshire Council (\"NAC\") invites tenders for the provision of Service and Maintenance of Technical Equipment and Local Exhaust Ventilation (\"LEV\") Systems throughout North Ayrshire. The new contract will be required to commence on 11th August 2025 for a period of 3 years, expiring on 10th August 2028 with the option to extend by up to twenty-four months. Extensions will be at the sole discretion of NAC and subject to satisfactory performance and funding.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL533901",
                "format": "text/html"
            },
            {
                "id": "NOV543856",
                "documentType": "awardNotice",
                "title": "Service and Maintenance of Technical Equipment and Local Exhaust Ventilation Systems throughout North Ayrshire",
                "description": "North Ayrshire Council (\"NAC\") invites tenders for the provision of Service and Maintenance of Technical Equipment and Local Exhaust Ventilation (\"LEV\") Systems throughout North Ayrshire. The new contract will be required to commence on 11th August 2025 for a period of 3 years, expiring on 10th August 2028 with the option to extend by up to twenty-four months. Extensions will be at the sole discretion of NAC and subject to satisfactory performance and funding.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543856",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "NAC requires a contractor to undertake annual full testing and servicing of woodwork and metalwork technical machines and LEV systems and thorough testing to technical and art department equipment contained within eight of its establishments - all located throughout North Ayrshire. The 8 properties are comprised of six academies, one assisted additional support needs school and NAC's building services depot. Technical equipment is located within the technical departments of the academies and schools alongside LEV systems. The academies also have LEV systems within the art department. The building services depot includes a LEV system only. All properties will be occupied throughout the life of the contract. Remedial/repair work may also be required throughout the contract and must also include full reports for each system. At each property the contractor will carry out a full-service inspection and clean on all woodworking / metalworking machinery, the centralised wood dust vacuum system and all hot work equipment. This contract is required as per statutory maintenance requirements.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2025-08-11T00:00:00Z",
                    "endDate": "2028-08-10T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend by up to twenty-four months."
                }
            }
        ],
        "bidOpening": {
            "date": "2025-07-24T12:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "If required, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships. - Membership of British Occupational Hygiene Society (BOHS) (P601 and P602) - SELECT Trade organisation for the Electro Technical Industry - CHAS Contractors Health & Safety Scheme - GAS SAFE Register of qualified Gas Engineers"
                },
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a minimum yearly \"general\" turnover of 70000 GBP for the last 3 years in the business area covered by the contract. North Ayrshire Council reserve the right to review the bidder's financial information using company watch financial analytics at tender stage and throughout the life of the contract. If the bidder's financial health score (H-Score) is 25 or less further information/clarifications will be requested to ensure the equivalent economic and financial standing is adhered too. If this information or the clarifications are not satisfactory, the bidder will be excluded from the tender process. Bidders who cannot meet the required level of turnover will be excluded from this tender. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10millionGBP in respect of any one event http://www.hse.gov.uk/pubns/hse40.pdf Public Liability Insurance 10 million GBP in respect of any one event Product Liability Insurance 5 million GBP in the aggregate Professional Indemnity Insurance 1 million GBP in the aggregate for 6 years Third-Party Motor Vehicle Insurance A valid motor vehicle certificate must be held in the company name or (where there is no fleet but rather the company permits its employees to use their personal vehicles for business purposes), a letter signed by a person of appropriate authority - confirming that the company has ongoing arrangements in place to ensure their employees' vehicles are appropriately insured and maintained."
                },
                {
                    "type": "technical",
                    "description": "New Open GPA Services Bidders are required to provide 2 examples of services carried out in the past 3 years that demonstrates they have the relevant experience to deliver the services described in the Contract Notice. The services must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process. Bidders must also provide 2 satisfactory references for the same 2 contracts on the reference templates provided. References should be completed and signed by previous customers for contracts of a similar value, size and scope. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process. Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope. Bidders are required to confirm the supplier's staff have the following relevant professional qualifications: GAS SAFE Register of qualified Gas Engineers Bidders are required to confirm that they will employ environmental management measures that meet the following requirements: The Bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate OR EMS policy. Bidders are required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to: - a completed copy of the Bidder 'relevant contract' Climate Change Plan Template, including planned projects and actions to reduce the bidder's carbon emissions. This does not need to contain calculated carbon emissions. Bidders are required to demonstrate knowledge of the climate emergency and the impact of their organisation, including their organisation's own scope 1 and 2 emissions. Accepted evidence includes but is not limited to: - a completed copy of the Bidder 'priority contract' Climate Change Plan Template, including the bidder's calculated scope 1 and 2 carbon emissions and their planned projects and actions to reduce their carbon emissions. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2D.1.2 of the qualification envelope."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-11-24T00:00:00Z"
            }
        },
        "classification": {
            "id": "50000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "Lots are not being used for this tender for the reason(s) stated below: Nature of the contract not suitable for lots. Quality Management Procedures The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for health and safety management, see attachment at SPD question 4D.1. Environmental Management Procedures The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. (SC Ref:816155)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000803296"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000803296"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "NAC/5199",
            "suppliers": [
                {
                    "id": "org-80",
                    "name": "Flamefast Scotmech"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "NAC/5199",
            "awardID": "NAC/5199",
            "status": "active",
            "value": {
                "amount": 214100,
                "currency": "GBP"
            },
            "dateSigned": "2025-11-13T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "178",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "179",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "180",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "181",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "182",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}