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Vehicle Telematics System

East Ayrshire Council

This public procurement record has 2 releases in its history.

Award

11 Nov 2025 at 00:00

OJEU - F3 - Contract Award Notice
Tender

25 Jul 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

East Ayrshire Council is seeking procurement for a Vehicle Telematics System to enable real-time, continuous monitoring of its fleet vehicles and plant equipment. The procurement process is currently in the Tender stage with an Open procedure being utilised. Located in Kilmarnock, UKM93, the procurement falls under the industry category of General Public Services. Interested parties must submit expressions of interest via the PCS-T website by noon on 23 August 2025, with completed submissions due by noon on 26 August 2025. The submission process is electronic, reflecting modern procurement methods.

This tender presents a substantial opportunity for businesses specialising in goods related to vehicle telematics systems and fleet management. Companies capable of delivering comprehensive monitoring solutions that can be integrated into various service units, such as waste management and social work, will find this contract particularly advantageous. With the potential for 3-to-5-year recurrences based on extension options, this could offer long-term business prospects. Firms with expertise in electronic transactions and invoicing are also well-positioned to meet the project's requirements and leverage its business growth potential.

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Notice Information

Notice Title

Vehicle Telematics System

Notice Description

The council requires a Vehicle Telematics system to allow real time continuous monitoring of fleet vehicles/plant.

Lot Information

Lot 1

The council currently has 749 light and heavy vehicles, including items of plant requiring a telematics system covering several service units, ie waste management, roads, social work, facilities & property management, leisure, outdoor services and housing asset services, however this number may fluctuate during the contract term.

Renewal: 2 one-year extension options

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000803904
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543324
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32441300 - Telematics system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£525,000 £500K-£1M

Notice Dates

Publication Date
11 Nov 202510 months ago
Submission Deadline
26 Aug 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
3, 4 or 5 years depending on extension options

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7BU
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

Teletrac Navman (UK) Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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