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Closed Systems Water Quality Specialist

University Of Edinburgh

This public procurement record has 3 releases in its history.

Award

30 Mar 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

01 Dec 2025 at 00:00

OJEU - F2 - Contract Notice
Planning

17 Jul 2025 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The University of Edinburgh has completed the procurement process for a contract titled "Closed Systems Water Quality Specialist," focusing on the provision of comprehensive water quality sampling, analysis, reporting, and chemical treatment for its heating and cooling closed-circuit water systems across various campuses. This service contract belongs to the education sector, categorized under the services industry, and is located in Edinburgh, Scotland. The procurement was conducted through an open procedure, resulting in the award to Protech Heating Limited for a contract period from 23rd March 2026 to 22nd March 2028, with options to extend up to 22nd March 2030. The tendering process began with planning in July 2025, and the final contract was signed on 11th March 2026, enabling the University to meet regulatory obligations effectively.

This contract presents significant opportunities for businesses specializing in water quality management, particularly those with expertise in closed water systems for educational institutions. The University sought a Water Quality Specialist affiliated with the Closed Systems Control Association and required that all water analysis be performed by UKAS-accredited laboratories. Such requirements highlight the opportunity for highly qualified businesses in the fields of water services and laboratory testing to engage in future tenders. Additionally, small and medium-sized enterprises (SMEs) with experience in chemical treatment and system efficiency enhancement could gain substantial business growth by participating in similar procurement processes, thereby expanding their portfolios within the public sector.

How relevant is this notice?

Notice Information

Notice Title

Closed Systems Water Quality Specialist

Notice Description

The University of Edinburgh has appointed a contractor for provision of comprehensive water quality sampling, analysis, reporting, and chemical treatment as required for all heating and cooling closed-circuit water systems within defined buildings across the University's campuses. The contract will support the University in meeting its regulatory obligations and maintaining safe, efficient operation across its closed water systems. The contract period is from 23rd March 2026 to 22nd March 2028, with two options to extend for periods of 1-year each, potentially taking the contract through to 22nd March 2030 (2+1+1).

Lot Information

Lot 1

The University of Edinburgh has appointed a suitably qualified, resourced and experienced Water Quality Specialist to provide sampling, analysis, reporting services and chemical treatment as required for all heating and cooling closed-circuit water systems within defined buildings across the University's campuses. The contract period is from 23rd March 2026 to 22nd March 2028, with two options to extend for periods of 1-year each, potentially taking the contract through to 22nd March 2030 (2+1+1). The contract's scope covers the necessary maintenance services required to maintain water quality and prevent corrosion within heating and cooling closed-circuit water systems across the majority of the University's estate. This includes the annual services of water quality sampling, analysis, reporting, and chemical treatment (reactive services) to ensure that systems operate efficiently, remain compliant with relevant standards, and that the University's assets are protected from deterioration and corrosion.

Options: This contract will run for an initial period of 24 months. As detailed in the ITT, the University has the option to extend this contract by 2 periods of 12 months, potentially taking the contract to a total of 48 months.

Renewal: Retender process to begin nine months prior to expiry

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000804324
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552788
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

24 - Chemical products

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

24962000 - Water-treatment chemicals

50000000 - Repair and maintenance services

71600000 - Technical testing, analysis and consultancy services

71630000 - Technical inspection and testing services

90733000 - Services related to water pollution

Notice Value(s)

Tender Value
£731,684 £500K-£1M
Lots Value
£731,684 £500K-£1M
Awards Value
Not specified
Contracts Value
£731,684 £500K-£1M

Notice Dates

Publication Date
30 Mar 20265 months ago
Submission Deadline
12 Jan 2026Expired
Future Notice Date
1 Aug 2025Expired
Award Date
11 Mar 20265 months ago
Contract Period
Not specified - Not specified
Recurrence
Nine months prior to expiry

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
2
Supplier Names

Protech Heating Limited

University Of Edinburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534867
    Closed Systems Water Quality Specialist - The University of Edinburgh intends to issue a tender within the next month to establish contracting arrangements for the provision of comprehensive water quality sampling, reporting, and chemical treatment supply services. These services will cover the University estate's heating, chilled water, condenser water, and steam-generating circuits, with an estimated contract value of up to GBP 600,000 (excluding VAT). The contract will support the University in meeting its regulatory obligations and maintaining safe, efficient operation across its closed water systems. The proposed contract will run for an initial period of two years, with options to extend for up to two additional one-year periods. The requirement will be procured as a single Lot. The University is seeking notes of interest from providers with the capability and capacity to deliver these services across the majority of its estate. Interested parties are invited to register their interest in response to this notice.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544573
    Closed Systems Water Quality Specialist - The University of Edinburgh wishes to appoint a contractor for provision of comprehensive water quality sampling, analysis, reporting, and chemical treatment supply services. These services will cover the University estate's heating, chilled water, condenser water, and steam-generating circuits, with an estimated contract value of up to GBP 731,684.77 (excluding VAT). The contract will support the University in meeting its regulatory obligations and maintaining safe, efficient operation across its closed water systems. The proposed contract will run for an initial period of two years, with options to extend for up to two additional one-year periods. The requirement will be procured as a single Lot.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552788
    Closed Systems Water Quality Specialist - The University of Edinburgh has appointed a contractor for provision of comprehensive water quality sampling, analysis, reporting, and chemical treatment as required for all heating and cooling closed-circuit water systems within defined buildings across the University's campuses. The contract will support the University in meeting its regulatory obligations and maintaining safe, efficient operation across its closed water systems. The contract period is from 23rd March 2026 to 22nd March 2028, with two options to extend for periods of 1-year each, potentially taking the contract through to 22nd March 2030 (2+1+1).

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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