Award

Multi-Functional Devices Lease and Support

NATIONAL RECORDS OF SCOTLAND

This public procurement record has 1 release in its history.

Award

17 Jul 2025 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The National Records of Scotland, based in Edinburgh, has completed a procurement process for the lease and support of multi-functional devices, identified under the title "Multi-Functional Devices Lease and Support". This procurement falls within the services category, specifically under the industry classification 79823000. The process was carried out through a direct award, under procedure SP-21-046, as specified in the rationale. Notably, this was conducted without a prior call for competition, reflecting a limited procurement method. The contract, valued at £92,376, was signed on 18 June 2025, with the award tagged on 17 July 2025. The coverage of this process falls outside standard directive applications, thereby being governed as a specific procurement process.

This contract provides a substantial opportunity for businesses capable of delivering specialised services in document management and device maintenance. Companies with expertise in servicing multi-functional office equipment would find this tender particularly appealing. Large businesses, as exemplified by the awarded supplier, Agilico (Scotland) Limited, are well-positioned to compete effectively in this niche market. Furthermore, businesses with the capacity to meet specific government requirements and engage in direct negotiations are likely to benefit from similar future contracts in this sector.

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Notice Information

Notice Title

Multi-Functional Devices Lease and Support

Notice Description

Multi-functional Devices Lease and Support

Procurement Information

Direct Award under SP-21-046

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000804669
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534887
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79810000 - Printing services

79823000 - Printing and delivery services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£92,376 Under £100K

Notice Dates

Publication Date
17 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
18 Jun 20258 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL RECORDS OF SCOTLAND
Contact Name
Bev Davenport
Contact Email
bev.davenport@nrscotland.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH1 3YY
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

AGILICO (SCOTLAND) LIMITED (MAIN CONTACT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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