Automatic Door Maintenance & Repairs

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000806460-2025-08-05T00:00:00Z",
    "date": "2025-08-05T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000806460",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-135",
            "name": "Loreburn Housing Association",
            "identifier": {
                "legalName": "Loreburn Housing Association"
            },
            "address": {
                "streetAddress": "7 Gifhorn House, Shakespeare Street",
                "locality": "DUMFRIES",
                "region": "UKM92",
                "postalCode": "DG1 2JB"
            },
            "contactPoint": {
                "name": "Caitlin Murron Bissett",
                "email": "murronb@loreburn.org.uk",
                "telephone": "+44 1387321300",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.loreburn.org.uk/"
            }
        },
        {
            "id": "org-77",
            "name": "Dumfries Sheriff Court",
            "identifier": {
                "legalName": "Dumfries Sheriff Court"
            },
            "address": {
                "locality": "Dumfries"
            },
            "contactPoint": {
                "email": "info@carboncentre.org",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Loreburn Housing Association",
        "id": "org-135"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000806460",
        "title": "Automatic Door Maintenance & Repairs",
        "description": "3.1.1. The work included in the Contract consists of the servicing, inspection and repairs of automatic doors to various properties within the geographical area, of LHA properties as in appendix 2. 3.1.2. Servicing is scheduled to take place in February and August each year The successful contractor can alter this, however time between servicing must not exceed 6 months 3.1.3. The contractor shall be required to complete all remedial repairs arising from the regular servicing of the automatic door units. 3.1.4. The scope of works to be carried out are listed in appendix 3 document within this tender package. 3.1.5. The Contractor shall be required to operate an electronic system capable of recording all events in the Contract. Electronic copies of servicing, inspection and repairs completed and no access properties are to be provided to LHA. 3.1.6. This will be a single MTC contract. 3.1.7. The number of automatic door units may change throughout the contract. Where this happens, LHA will aim to give the contractor adequate notice of additional units, or removal of units.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50610000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50532100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50532000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50700000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50710000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Dumfries & Galloway Region"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM92"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 36000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2025-09-29T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-10-06T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG536310",
                "documentType": "contractNotice",
                "title": "Automatic Door Maintenance & Repairs",
                "description": "3.1.1. The work included in the Contract consists of the servicing, inspection and repairs of automatic doors to various properties within the geographical area, of LHA properties as in appendix 2. 3.1.2. Servicing is scheduled to take place in February and August each year The successful contractor can alter this, however time between servicing must not exceed 6 months 3.1.3. The contractor shall be required to complete all remedial repairs arising from the regular servicing of the automatic door units. 3.1.4. The scope of works to be carried out are listed in appendix 3 document within this tender package. 3.1.5. The Contractor shall be required to operate an electronic system capable of recording all events in the Contract. Electronic copies of servicing, inspection and repairs completed and no access properties are to be provided to LHA. 3.1.6. This will be a single MTC contract. 3.1.7. The number of automatic door units may change throughout the contract. Where this happens, LHA will aim to give the contractor adequate notice of additional units, or removal of units.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536310",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "AUG536310-1",
                "title": "ITT",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536310&idx=1",
                "datePublished": "2025-08-05T16:54:57Z",
                "dateModified": "2025-08-05T16:54:57Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG536310-2",
                "title": "Appendix 1 - Award Questions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536310&idx=2",
                "datePublished": "2025-08-05T16:54:57Z",
                "dateModified": "2025-08-05T16:54:57Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG536310-3",
                "title": "Appendix 2 - Pricing Matrix",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536310&idx=3",
                "datePublished": "2025-08-05T16:54:57Z",
                "dateModified": "2025-08-05T16:54:57Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG536310-4",
                "title": "Appendix 3 - Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536310&idx=4",
                "datePublished": "2025-08-05T16:54:57Z",
                "dateModified": "2025-08-05T16:54:57Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG536310-5",
                "title": "Appendix 4 - Customer Care Standards",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536310&idx=5",
                "datePublished": "2025-08-05T16:54:57Z",
                "dateModified": "2025-08-05T16:54:57Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG536310-6",
                "title": "Appendix 5 - Contractor Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536310&idx=6",
                "datePublished": "2025-08-05T16:54:57Z",
                "dateModified": "2025-08-05T16:54:57Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG536310-7",
                "title": "Appendix 6 - Equality & Diversity",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536310&idx=7",
                "datePublished": "2025-08-05T16:54:57Z",
                "dateModified": "2025-08-05T16:54:57Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG536310-8",
                "title": "Appendix 7 - Draft MTC",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536310&idx=8",
                "datePublished": "2025-08-05T16:54:57Z",
                "dateModified": "2025-08-05T16:54:57Z",
                "format": "application/pdf"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "1.1. Loreburn Housing Association (LHA), a Registered Social Landlord, is looking for a competent contractor to deliver the regular maintenance, and repairs, on our automatic door units. 1.2. The Automatic door maintenance and repairs service will provide LHA with assurance that their stock meets all required legislation and British standards in regards to automatic door units",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract extension of a further 2 years, then a further 1 year. Bringing the full contract duration up to 5 years."
                }
            }
        ],
        "bidOpening": {
            "date": "2025-10-06T12:00:00Z",
            "address": {
                "streetAddress": "Via online Teams Call with Team Manager & Head of Service"
            },
            "description": "Team Manager and Head of Service will meet to open the tender returns box."
        },
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "As per contract documents"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "relevant selection criteria will be included in the SPD module"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "50000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=806460. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 (SC Ref:806460) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=806460",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000806460"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}