Award

Carrier Chillers Maintenance

UNIVERSITY OF EDINBURGH

This public procurement record has 1 release in its history.

Award

14 Aug 2025 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The public procurement process described involves the University of Edinburgh as the buying organisation, engaging in the maintenance of Carrier water chillers. Specifically, the procurement falls under the education sector and has been conducted in Edinburgh, located in the UKM75 region. The process was initiated as a tender and has reached the award stage, with the contract having been signed on 17th July 2025, and set to remain active until 16th July 2030. The procurement method was limited, executed through an award without prior publication due to technical aspects requiring manufacturer-specific expertise, which only Toshiba Carrier UK Ltd can provide. The total value of the contract amounts to £523,600.

This tender presents business partnerships and growth opportunities, particularly for enterprises that possess unique, specialised capabilities in technical servicing, maintenance, and supply chain management. Businesses that are factory-trained and authorised, especially those aligned with manufacturer-specific equipment and software, could significantly benefit by establishing similar maintenance contracts in sectors requiring exact technical proficiencies. Organisations specialising in heating, ventilation, and air conditioning (HVAC) systems with a focus on proprietary technologies would be well-positioned to compete in niche markets demanding exclusive expertise akin to that required for maintaining Carrier chillers.

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Notice Information

Notice Title

Carrier Chillers Maintenance

Notice Description

The University of Edinburgh has appointed a supplier to provide preventative and reactive maintenance services for Carrier water chillers. An agreement is required to ensure the chilled water systems located in various university premises remain in operation, as these are critical for the core business of the University.

Lot Information

Lot 1

The University of Edinburgh has appointed a supplier to provide preventative and reactive maintenance services for Carrier water chillers. An agreement is required to ensure the chilled water systems located in various university premises remain in operation, as these are critical for the core business of the University. The chillers currently in operation are manufactured by Carrier, and their maintenance requires manufacturer-specific expertise, tools, and diagnostic software that are not accessible to third-party service providers. Only Carrier Solutions UK Ltd has the technical capability and legal right to fully service and maintain these systems in compliance with manufacturer specifications. In particular: - Only Carrier engineers are factory trained and authorised to work on these systems; - Proprietary software and diagnostic protocols required for effective servicing and fault resolution are not available to non-OEM providers; - Carrier holds exclusive access to genuine replacement parts and firmware updates. Maintenance by unauthorised third parties would invalidate existing warranties and may compromise system performance and compliance with relevant legislation, including F-Gas and health & safety requirements. Total contract length 60 months (5 years) Contract start date 17th July 2025 Contract end date 16th July 2030 Any built-in/optional extensions N/A

Procurement Information

The University of Edinburgh has appointed a supplier to provide preventative and reactive maintenance services for Carrier water chillers. An agreement is required to ensure the chilled water systems located in various university premises remain in operation, as these are critical for the core business of the University. The chillers currently in operation are manufactured by Carrier, and their maintenance requires manufacturer-specific expertise, tools, and diagnostic software that are not accessible to third-party service providers. Only Carrier Solutions UK Ltd has the technical capability and legal right to fully service and maintain these systems in compliance with manufacturer specifications. In particular: - Only Carrier engineers are factory trained and authorised to work on these systems; - Proprietary software and diagnostic protocols required for effective servicing and fault resolution are not available to non-OEM providers; - Carrier holds exclusive access to genuine replacement parts and firmware updates. Maintenance by unauthorised third parties would invalidate existing warranties and may compromise system performance and compliance with relevant legislation, including F-Gas and health & safety requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000807242
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536980
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£523,600 £500K-£1M

Notice Dates

Publication Date
14 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
17 Jul 20257 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

TOSHIBA CARRIER

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536980
    Carrier Chillers Maintenance - The University of Edinburgh has appointed a supplier to provide preventative and reactive maintenance services for Carrier water chillers. An agreement is required to ensure the chilled water systems located in various university premises remain in operation, as these are critical for the core business of the University.

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