Award

RoS - CCS TePAS 2 (RM6098) Lot 3 - Microsoft Software (NFC190 Microsoft Aggregation)

REGISTERS OF SCOTLAND

This public procurement record has 1 release in its history.

Award

22 Aug 2025 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The public procurement process for "RoS - CCS TePAS 2 (RM6098) Lot 3 - Microsoft Software (NFC190 Microsoft Aggregation)" was conducted by the Registers of Scotland, located at Meadowbank House, Edinburgh, UK. The contract involves the provision of Microsoft licenses and related services for a three-year term to support the current and future Microsoft estate of the organisation. The procurement falls under the goods category using an open procedure method. The contract's procurement stage has concluded, marked complete with an award notice dated 22nd August 2025. The main site for this project will be the headquarters of the Registers of Scotland in Edinburgh, with allowances for flexibility in software license quantities under the Enterprise Subscription Agreement.

This procurement offers significant opportunities for businesses involved in IT consultancy and software provision, particularly those with expertise in managing large-scale software licensing for governmental or public sector clients. Large enterprises like Ultima Business Solutions, who were awarded the contract, can benefit from the stable, long-term relationship offered, valued at approximately £1,761,351.32. The open procurement method additionally promotes a competitive bidding environment suitable for businesses well-versed in negotiating framework agreements such as those provided by the Crown Commercial Service Technology Products & Associated Services Framework. This presents a growth opportunity for businesses that deliver exceptional management of enterprise software needs.

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Notice Information

Notice Title

RoS - CCS TePAS 2 (RM6098) Lot 3 - Microsoft Software (NFC190 Microsoft Aggregation)

Notice Description

Provision of Microsoft licenses and related services to cover RoS's current and future Microsoft estate over a 3 year term.

Lot Information

Lot 1

Provision of Microsoft licenses and related services to cover RoS's current and future Microsoft estate over a 3 year term. RoS were part of the NFC190 Microsoft Aggregation and were eligible to issue a call off order following the procurement exercise on Crown Commercial Service Technology Products & Associated Services 2 Framework (RM6098) Lot 3: Software.

Options: The ability to add-on additional Microsoft software products and the ability to change quantities of licences if applicable throughout the contract term under the Enterprise Subscription Agreement which has been placed in line with the Cabinet Office MoU with Microsoft SPA24.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000807767
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537502
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,761,351 £1M-£10M

Notice Dates

Publication Date
22 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
6 Aug 20256 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
REGISTERS OF SCOTLAND
Contact Name
Not specified
Contact Email
itprocurement@ros.gov.uk
Contact Phone
+44 1314793610

Buyer Location

Locality
EDINBURGH
Postcode
EH8 7AU
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Craigentinny/Duddingston
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

ULTIMA BUSINESS SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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