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Interim Finance System

Scottish Police Authority

This public procurement record has 5 releases in its history.

Award

03 Aug 2026 at 01:00

OJEU - F3 - Contract Award Notice
TenderUpdate

27 Oct 2025 at 00:00

OJEU - F14 - Corrigendum
TenderUpdate

27 Oct 2025 at 00:00

OJEU - F14 - Corrigendum
TenderUpdate

08 Oct 2025 at 01:00

OJEU - F14 - Corrigendum
Tender

22 Sep 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Scottish Police Authority procured an interim finance system for Police Scotland. The requirement is to replace the current core finance system, which is reaching end of life, maintain financial governance and avoid disruption while a wider corporate technology platform is procured. The system provides core finance functionality across Police Scotland departments and includes associated technology services and support. This is a technology goods procurement covering finance software and implementation-related services, including information technology systems, systems integration and software support (CPV 48442000). Delivery is in the UKM area, centred on Police Scotland’s operations in Scotland. The buying organisation is the Scottish Police Authority, acting for Police Scotland. The selected supplier is Telefónica Tech, a large technology provider based in Belfast.

This procurement has been awarded and the contract is active. The Scottish Police Authority used a single-lot open procedure. The tender submission deadline was extended to 19 November 2025 at 12 noon, with bids opened at the same time. Six electronic bids were received. Telefónica Tech was awarded the contract, which was signed on 3 July 2026 for £2,401,258.02. The contract period is 720 days, with options for Police Scotland to extend it by up to one year on each of two occasions. Evaluation gave 80% to technical questions and 20% to price. Participation required suitability, economic and technical selection criteria through the SPD module, and tenderers had to provide the names and qualifications of staff assigned to the work. Variants were not permitted.

This award shows sustained demand from the Scottish Police Authority for interim finance technology that can keep a large public-sector organisation financially governed during a systems transition. Suppliers competing for a future requirement of this kind would need a mature finance platform, reliable implementation and integration capability, and the capacity to support a mission-critical service across Police Scotland. Credible teams would be able to demonstrate strong technical competence, commercial and financial suitability, and appropriately qualified named staff. The evaluation approach also shows that technical quality matters substantially more than price, so suppliers would need to explain clearly how their solution meets detailed functional and non-functional requirements, manages implementation risk and maintains service continuity. Experience delivering comparable finance-system replacements for complex organisations would strengthen a competing proposition.

How relevant is this notice?

Notice Information

Notice Title

Interim Finance System

Notice Description

Police Scotland require an interim finance system to replace their current system which will be going end of life.

Lot Information

Lot 1

Police Scotland's current core finance system is going end of life. Police Scotland will be looking to procure a Corporate Technology Platform to provide core functionality across various departments, including finance. However, due to the timescales associated with a procurement of a Corporate Technology Platform, a replacement solution is required to maintain financial governance and prevent service disruption.

Options: Police Scotland reserve the right to purchase additional goods and services which offer ongoing improvements to the operational solution and to cater for the emergence of new and evolving technologies which could enhance the solution and/or the provision of the Services. Any such changes will be progressed through the Contract Variation process in accordance with Regulation 72 of the Public Contract (Scotland) Regulations 2015.

Renewal: There will be the option to extend the Contract for a further two (2) periods of up to one (1) year each at the sole discretion of Police Scotland.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000807876
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561418
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48442000 - Financial systems software package

72000000 - IT services: consulting, software development, Internet and support

72212442 - Financial systems software development services

72250000 - System and support services

72260000 - Software-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,401,258 £1M-£10M

Notice Dates

Publication Date
3 Aug 20263 weeks ago
Submission Deadline
22 Oct 2025Expired
Future Notice Date
Not specified
Award Date
3 Jul 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Police Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G40 4EH
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Calton
Westminster Constituency
Glasgow East

Supplier Information

Number of Suppliers
1
Supplier Name

Telefónica Tech

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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