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PS-25-185 - Garlaff Depot Waste Review - Alterations, Refurbishment of existing building & external works (PRJ00133707)

East Ayrshire Council

This public procurement record has 2 releases in its history.

Award

17 Jul 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

02 Sep 2025 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

East Ayrshire Council procured building works to alter and refurbish the existing Garlaff Food Waste Facility, including external works at Garlaff Waste Recycling Hub on Skares Road, Skares, near Kilmarnock. The requirement is construction and alteration work for a waste-recycling facility, covering refurbishment, building alterations and associated external works. The buyer is East Ayrshire Council, a local authority. The work is focused on adapting and improving an existing building rather than delivering a new facility. It is relevant to main contractors and construction businesses with experience of refurbishment projects, external works and work in operational or specialist waste-management environments. The requirement was treated as a single lot and construction activity was planned for a 16-week delivery period.

This procurement has been completed and awarded following an open procedure. The tender closed at noon on 29 September 2025, with evaluation scheduled from that date, and the contract was signed on 24 October 2025. D. McLaughlin & Sons Limited was selected for the works. The contract value is £852,535.42, and the contract period is 120 days. Nine electronic bids were recorded. Evaluation included suitability and economic criteria. Electrical contractors or subcontractors needed NICEIC Approved Contractor or SELECT Approved Certifier of Construction registration, while mechanical provision required B&ES Association or CIPHE membership. Asbestos removal required an HSE licence. Bidders also needed a Creditsafe score of at least 30 and specified insurance capacity: £5 million public and products liability and £10 million employers’ liability.

The award indicates demand for medium-sized refurbishment and external-works contractors able to manage a complete building project for a public-sector waste facility. Credible competitors would need strong construction delivery, coordination of electrical and mechanical subcontractors, and the ability to control specialist asbestos-removal work where required. The buyer’s requirements favour firms that can maintain appropriately registered and trade-certified teams throughout delivery, rather than relying on unverified subcontracting arrangements. Financial resilience is important: prospective suppliers would need a satisfactory Creditsafe profile and the ability to support substantial public and employers’ liability cover. The nine-bid competition also shows that electronic tendering and disciplined compliance with technical, financial and insurance requirements are central to competing for this buyer’s construction work.

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Notice Information

Notice Title

PS-25-185 - Garlaff Depot Waste Review - Alterations, Refurbishment of existing building & external works (PRJ00133707)

Notice Description

Name: Garlaff Food Waste Facility Nature: Alterations Refurbishment & External Works Location: Garlaff Waste Recycling Hub, Skares Road, Skares, KA18 2RB. Timescale for construction work: 16 weeks

Lot Information

Lot 1

Name: Garlaff Food Waste Facility Nature: Alterations Refurbishment & External Works Location: Garlaff Waste Recycling Hub, Skares Road, Skares, KA18 2RB. Timescale for construction work: 16 weeks

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000808906
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560449
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45000000 - Construction work

45222110 - Waste disposal site construction work

45262690 - Refurbishment of run-down buildings

45262700 - Building alteration work

45452100 - Blast cleaning work for building exteriors

45453000 - Overhaul and refurbishment work

45453100 - Refurbishment work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£852,535 £500K-£1M

Notice Dates

Publication Date
17 Jul 20261 months ago
Submission Deadline
29 Sep 2025Expired
Future Notice Date
Not specified
Award Date
24 Oct 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7BU
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

D. McLaughlin & Sons Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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