Award

The Provision of Services for Maintenance and Repair of Council Fleet Diesel Fuel Systems

GLASGOW CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

22 Dec 2025 at 00:00

Tender

18 Sep 2025 at 00:00

Summary of the contracting process

Glasgow City Council is launching a tender titled "The Provision of Services for Maintenance and Repair of Council Fleet Diesel Fuel Systems" within the 'General public services' industry category. This tender seeks bids for the maintenance and emergency repair of diesel fuel systems, specifically targeting diesel fuel hardware and the Jigsaw Fuel Management System. The contract, valued at £192,000, will cover fuel delivery and management systems at various council fuel locations across Glasgow (UKM82 region), lasting from 2nd December 2025 to 1st December 2029. Currently at the tender stage with an Open procedure, the final bid submission deadline is set for 20th October 2025. Essential submission methods include electronic submission, with bidding done mainly in English.

This tender presents substantial opportunities for businesses specialising in fleet maintenance services, particularly those with expertise in diesel and fuel management systems. It is well-suited for companies with proven experience in servicing and repairing diesel-related hardware. Given the Council's handling of approximately 5.5 million litres of annual diesel across eighteen fuel sites, businesses capable of delivering both scheduled service and emergency repairs can considerably leverage this contract to secure long-term business growth. Companies must ensure they meet financial and technical qualifications, including ensuring insurance and highlighting relevant past experiences, to be competitive in this procurement process.

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Notice Title

The Provision of Services for Maintenance and Repair of Council Fleet Diesel Fuel Systems

Notice Description

The Council is inviting suitably qualified and experienced Bidders to submit bids to provide a scheduled service for maintenance and emergency repair of fuel supply hardware and ancillary equipment including Jigsaw Fuel Management System (FMS) to ensure ongoing supply of fuel to the Council fleet. The council requires the supplier to regularly service (monthly and annually), maintain, repair, calibrate all components related to the fuel delivery & management systems at all council fuel locations.

Lot Information

Lot 1

The Council is inviting suitably qualified and experienced Bidders to submit bids to provide a scheduled service for maintenance and emergency repair of fuel supply hardware and ancillary equipment including Jigsaw Fuel Management System (FMS) to ensure ongoing supply of fuel to the Council fleet. The Council has eighteen bunkered fuel sites that dispense circa. 5.5 million litres of fuel per year to 2,500 authorised vehicles and drivers 24 hours per day, 365 days per year. The Council requires to appoint a sole supplier to provide all elements of this contract for fuel systems service, maintenance and reactive repair for the Councils eighteen fuel sites. The contract is expected to run for 4 years, commencing 2 December 2025 and ending 1 December 2029.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000810199
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC546173
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

42 - Industrial machinery

50 - Repair and maintenance services


CPV Codes

09100000 - Fuels

42122180 - Fuel pumps

42124211 - Parts of fuel pumps

50000000 - Repair and maintenance services

50511000 - Repair and maintenance services of pumps

Notice Value(s)

Tender Value
£192,000 £100K-£500K
Lots Value
£192,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£192,000 £100K-£500K

Notice Dates

Publication Date
22 Dec 20252 months ago
Submission Deadline
20 Oct 2025Expired
Future Notice Date
Not specified
Award Date
2 Dec 20252 months ago
Contract Period
Not specified - Not specified
Recurrence
January 2029

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
GLASGOW CITY COUNCIL
Contact Name
Not specified
Contact Email
lesley.thomson2@glasgow.gov.uk
Contact Phone
+44 1412872000, +44 1412878637

Buyer Location

Locality
GLASGOW
Postcode
G2 1DU
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

CADDEN ENGINEERING

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539466
    The Provision of Services for Maintenance and Repair of Council Fleet Diesel Fuel Systems - The Council is inviting suitably qualified and experienced Bidders to submit bids to provide a scheduled service for maintenance and emergency repair of fuel supply hardware and ancillary equipment including Jigsaw Fuel Management System (FMS) to ensure ongoing supply of fuel to the Council fleet. The council requires the supplier to regularly service (monthly and annually), maintain, repair, calibrate all components related to the fuel delivery & management systems at all council fuel locations.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC546173
    The Provision of Services for Maintenance and Repair of Council Fleet Diesel Fuel Systems - The Council is inviting suitably qualified and experienced Bidders to submit bids to provide a scheduled service for maintenance and emergency repair of fuel supply hardware and ancillary equipment including Jigsaw Fuel Management System (FMS) to ensure ongoing supply of fuel to the Council fleet. The council requires the supplier to regularly service (monthly and annually), maintain, repair, calibrate all components related to the fuel delivery & management systems at all council fuel locations.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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