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Building Maintenance services

Disclosure Scotland

This public procurement record has 1 release in its history.

Award

25 Sep 2025 at 01:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

Disclosure Scotland has awarded a contract for Building Maintenance Services under a limited procurement method due to extreme urgency. The initiative, classified under "Public order and safety," is a short-term project located at 1 Pacific Quay, Glasgow, UK. The contract was necessitated by delays in relocation, obliging Disclosure Scotland to remain as the sole occupant of the premises. The buying organisation leveraged Regulation 33 of the Public Contracts (Scotland) Regulations 2015, engaging the existing Scottish Government Facilities Management supplier, Mitie. The procurement stage is at the award phase, with the contract signed on 13th June 2025 and active since the award. Key procurement details highlight the absence of prior publication and adherence to the Scottish Government’s overarching contract terms.

This tender presents distinct opportunities for businesses proficient in facilities management, particularly those aligned with public service sectors. As the contracted service involves urgent provisions and established relationships with the Scottish Government, large-scale enterprises already engaged in similar service offerings might find significant growth potential. The contract, valued at £1,633,572, offers a structured promise for continuity while waiting for new premises. The bidding was limited, reflecting urgency and the tactical alignment with existing frameworks, making it well-suited to businesses capable of delivering quality solutions rapidly within tight deadlines.

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Notice Information

Notice Title

Building Maintenance services

Notice Description

Building Maintenance Services

Lot Information

Lot 1

Building maintenance services for Disclosure Scotland building in Glasgow

Options: Option to extend for a further two periods of 12 months each

Procurement Information

Disclosure Scotland considers that Regulation 33 of the Public Contracts (Scotland) Regulations 2015 permits the use of the negotiated procedure without prior publication of a contract notice or prior information notice in this instance. Building maintenance services had been provided by the principal tenant of the premises for over 20 years. With the lease due to expire in May 2025, Disclosure Scotland was scheduled to vacate the building alongside the other tenant as part of a broader Scottish Government initiative to relocate to new premises. However, due to unforeseen delays in the relocation project, an urgent decision was made for Disclosure Scotland to remain in the premises as the sole occupant until the new location became available. Consequently, a short-term lease had to be negotiated with the landlord under very tight timescales. As the principal tenant was vacating the building, maintenance services were also set to cease, necessitating the urgent procurement of continued building maintenance services. Given the extreme urgency, Disclosure Scotland engaged the existing Scottish Government Soft and Hard Facilities Management (FM) supplier, who had been appointed through a competitive process. The contract was awarded on the same terms and conditions as the overarching Scottish Government FM contract. Its duration is strictly limited to the term of the current lease, aligning with the timeline for the Scottish Government's identification of new premises and Disclosure Scotland's subsequent relocation. This contract is appropriately constrained in duration, reflecting the critical and urgent nature of the required services, and ensuring a safe and effective transition and mobilisation of the new FM arrangements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000811233
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539992
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,633,572 £1M-£10M

Notice Dates

Publication Date
25 Sep 202511 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
13 Jun 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Disclosure Scotland
Additional Buyers

Scottish Government

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G51 1DZ
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
Not specified
Local Authority
Glasgow City
Electoral Ward
Govan
Westminster Constituency
Glasgow South West

Supplier Information

Number of Suppliers
1
Supplier Name

Mitie

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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