Tender

SPS-10999 Modification of Cell Call System at HMP Edinburgh

SCOTTISH PRISON SERVICE

This public procurement record has 1 release in its history.

Tender

01 Oct 2025 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Scottish Prison Service has initiated a tender titled "SPS-10999 Modification of Cell Call System at HMP Edinburgh," under the industry category of public order and safety. This procurement concerns works to integrate and upgrade the cell call systems at HMP Edinburgh, located in the region of UKM75. This opportunity is currently in the tender stage, with an end date set for 29th October 2025. The procurement process is being conducted using the open procedure method, with submissions accepted electronically.

This tender presents growth opportunities for businesses specialising in telecommunications, software, and hardware integration, particularly those experienced in providing robust and reliable systems in challenging environments. Companies that can offer solutions with minimal operational disruption during implementation will be well-positioned to benefit from this contract opportunity. The Scottish Prison Service, a national agency committed to maintaining public order and safety, facilitates this project, ensuring comprehensive data retrieval and seamless service transition as key components of the system upgrade at HMP Edinburgh.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

SPS-10999 Modification of Cell Call System at HMP Edinburgh

Notice Description

HMP Edinburgh currently operates four independent in-cell call systems serving prisoner accommodation in Ingliston House, Hermiston House, Glenesk House, Ratho House and SRU. These systems enable prisoners to communicate directly with staff in an at designated control desks for routine requests, emergencies and operational requirements. The purpose of this contract is to: - have all systems integrated to a single point of control which would be located within the Gate Server Room and viewed on a single monitor; - Replace and upgrade all relevant hardware and software components to ensure system is fully supported to have a reliable, future proofed system fit for purpose; - Retain the ability to retrieve data from the In-Cell Call System collating comprehensive call logging, analytics, and reporting capabilities; - Maintain prisoner communication capabilities throughout implementation with minimal disruption. Carry out a phased implementation with seamless service transition for Ingliston House, Hermiston House, Glenesk House and SRU. Ratho House shall have a fully operational cell call by the end of each working shift.

Lot Information

Lot 1

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, a Request for Quotation Document will be published by SPS and will be made available to bidders on Public Contract Scotland - Tender. Quotation responses will then be evaluated by the SPS in accordance with the RFQ.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000811682
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540341
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45310000 - Electrical installation work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Oct 20254 months ago
Submission Deadline
29 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Christina McKelvie
Contact Email
christina.mckelvie@prisons.gov.scot
Contact Phone
+44 1313303858

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540341
    SPS-10999 Modification of Cell Call System at HMP Edinburgh - HMP Edinburgh currently operates four independent in-cell call systems serving prisoner accommodation in Ingliston House, Hermiston House, Glenesk House, Ratho House and SRU. These systems enable prisoners to communicate directly with staff in an at designated control desks for routine requests, emergencies and operational requirements. The purpose of this contract is to: - have all systems integrated to a single point of control which would be located within the Gate Server Room and viewed on a single monitor; - Replace and upgrade all relevant hardware and software components to ensure system is fully supported to have a reliable, future proofed system fit for purpose; - Retain the ability to retrieve data from the In-Cell Call System collating comprehensive call logging, analytics, and reporting capabilities; - Maintain prisoner communication capabilities throughout implementation with minimal disruption. Carry out a phased implementation with seamless service transition for Ingliston House, Hermiston House, Glenesk House and SRU. Ratho House shall have a fully operational cell call by the end of each working shift.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000811682-2025-10-01T00:00:00Z",
    "date": "2025-10-01T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000811682",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-16",
            "name": "Scottish Prison Service",
            "identifier": {
                "legalName": "Scottish Prison Service"
            },
            "address": {
                "streetAddress": "One Lochside, 1 Lochside Avenue",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH12 9DJ"
            },
            "contactPoint": {
                "name": "Christina McKelvie",
                "email": "christina.mckelvie@prisons.gov.scot",
                "telephone": "+44 1313303858",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "03",
                        "description": "Public order and safety",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.sps.gov.uk"
            }
        },
        {
            "id": "org-116",
            "name": "Edinburgh Sherriff Court",
            "identifier": {
                "legalName": "Edinburgh Sherriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers St",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Scottish Prison Service",
        "id": "org-16"
    },
    "tender": {
        "id": "SPS-10999",
        "title": "SPS-10999 Modification of Cell Call System at HMP Edinburgh",
        "description": "HMP Edinburgh currently operates four independent in-cell call systems serving prisoner accommodation in Ingliston House, Hermiston House, Glenesk House, Ratho House and SRU. These systems enable prisoners to communicate directly with staff in an at designated control desks for routine requests, emergencies and operational requirements. The purpose of this contract is to: - have all systems integrated to a single point of control which would be located within the Gate Server Room and viewed on a single monitor; - Replace and upgrade all relevant hardware and software components to ensure system is fully supported to have a reliable, future proofed system fit for purpose; - Retain the ability to retrieve data from the In-Cell Call System collating comprehensive call logging, analytics, and reporting capabilities; - Maintain prisoner communication capabilities throughout implementation with minimal disruption. Carry out a phased implementation with seamless service transition for Ingliston House, Hermiston House, Glenesk House and SRU. Ratho House shall have a fully operational cell call by the end of each working shift.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "HMP Edinburgh"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2025-10-29T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-10-29T12:00:00Z"
        },
        "documents": [
            {
                "id": "OCT540341",
                "documentType": "contractNotice",
                "title": "SPS-10999 Modification of Cell Call System at HMP Edinburgh",
                "description": "HMP Edinburgh currently operates four independent in-cell call systems serving prisoner accommodation in Ingliston House, Hermiston House, Glenesk House, Ratho House and SRU. These systems enable prisoners to communicate directly with staff in an at designated control desks for routine requests, emergencies and operational requirements. The purpose of this contract is to: - have all systems integrated to a single point of control which would be located within the Gate Server Room and viewed on a single monitor; - Replace and upgrade all relevant hardware and software components to ensure system is fully supported to have a reliable, future proofed system fit for purpose; - Retain the ability to retrieve data from the In-Cell Call System collating comprehensive call logging, analytics, and reporting capabilities; - Maintain prisoner communication capabilities throughout implementation with minimal disruption. Carry out a phased implementation with seamless service transition for Ingliston House, Hermiston House, Glenesk House and SRU. Ratho House shall have a fully operational cell call by the end of each working shift.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540341",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, a Request for Quotation Document will be published by SPS and will be made available to bidders on Public Contract Scotland - Tender. Quotation responses will then be evaluated by the SPS in accordance with the RFQ.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 30
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2025-10-29T12:00:00Z"
        },
        "contractTerms": {
            "performanceTerms": "as stated in the procurement documents"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "45310000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30255. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:811682)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000811682"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}