Provision of NGS Branded Uniform Garments

Notice Information

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Notice Title

Provision of NGS Branded Uniform Garments

Notice Description

National Galleries Scotland (NGS) wish to award a contract for the Provision of NGS Branded Uniform Garments to a single Supplier. The Supplier is required to have an existing off-the-shelf collection of ready-to-wear garments suited for roles in the hospitality and visitor sector. The Supplier must have branding capabilities including print techniques. The Supplier must be able to provide timely delivery services as well as a recycling solution for redundant uniform items. Full details of the Contract Requirements and Specification are detailed under Section 2 of the Invitation to Tender (ITT). There is no commitment to a volume of orders over the duration of the contract. Under this agreement, no minimum volume of orders is guaranteed. Orders will be agreed to on an "as required" basis. The Supplier will have no claim against NGS if they are not instructed to deliver any volume of orders. The Supplier must have a clear understanding of the contract requirements and the organisational needs of NGS. It is a requirement that the Supplier as a minimum, hold or commit to obtain prior to the award of contract, a valid Cyber Essentials Basic Certification (or equivalent) in place throughout the duration of the contract. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Supplier and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Suppliers.

Lot Information

Lot 1

The procurement will be conducted through the use of the Open (single stage) Procedure. Service Providers must complete and submit both an SPD and tender response. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 8 & 9 of the Procurement (Scotland) Regulations 2016.. As part of their Tender Submission, Suppliers are required, at their own expense, to provide samples of proposed uniform garments. Samples will be returned by NGS at our expense. Information in respect of this is provided on page 32 of the Invitation to Tender (ITT).

Renewal: The contract duration will be for an initial 36-month period, with the option of two additional 12-month extension periods, not exceeding 24 months; resulting in a possible maximum contract duration of 60 months. This is at the discretion of NGS.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-r6ebe6-0000814234
Publication Source: Public Contracts Scotland
Latest Notice: https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV542631
Current Stage: Tender
All Stages: Tender

Procurement Classification

Notice Type: PCS Notice - Website Contract Notice
Procurement Type: Standard
Procurement Category: Goods
Procurement Method: Open
Procurement Method Details: Open procedure
Tender Suitability: Not specified
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

CPV Codes

18100000 - Occupational clothing, special workwear and accessories

18110000 - Occupational clothing

18222000 - Corporate clothing

18400000 - Special clothing and accessories

Notice Value(s)

Tender Value: £90,000 Under £100K
Lots Value: £90,000 Under £100K
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 3 Nov 20259 months ago
Submission Deadline: 17 Dec 2025Expired
Future Notice Date: Not specified
Award Date: Not specified
Contract Period: Not specified - Not specified
Recurrence: 2029 - 2031

Notice Status

Tender Status: Active
Lots Status: Active
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: National Galleries of Scotland
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: EDINBURGH
Postcode: EH4 3DS
Postcode Area: Edinburgh
Country: Scotland
Major Region (ITL 1): TLM Scotland
Basic Region (ITL 2): TLM1 East Central Scotland
Small Region (ITL 3): TLM13 City of Edinburgh
Delivery Location: TLM75 City of Edinburgh
Local Authority: City of Edinburgh
Electoral Ward: Inverleith
Westminster Constituency: Edinburgh West

Further Information

Notice Documents

https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV542631&idx=2
3rd November 2025 - Price Schedule
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV542631&idx=3
3rd November 2025 - Section 2 - Contract Specification
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV542631&idx=4
3rd November 2025 - Section 3 - Conditions of Contract
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV542631&idx=5
3rd November 2025 - Schedule 10 - NGS Environmental Policy
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV542631&idx=1
3rd November 2025 - Invitation to Tender (ITT)
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV542631
Provision of NGS Branded Uniform Garments - National Galleries Scotland (NGS) wish to award a contract for the Provision of NGS Branded Uniform Garments to a single Supplier. The Supplier is required to have an existing off-the-shelf collection of ready-to-wear garments suited for roles in the hospitality and visitor sector. The Supplier must have branding capabilities including print techniques. The Supplier must be able to provide timely delivery services as well as a recycling solution for redundant uniform items. Full details of the Contract Requirements and Specification are detailed under Section 2 of the Invitation to Tender (ITT). There is no commitment to a volume of orders over the duration of the contract. Under this agreement, no minimum volume of orders is guaranteed. Orders will be agreed to on an "as required" basis. The Supplier will have no claim against NGS if they are not instructed to deliver any volume of orders. The Supplier must have a clear understanding of the contract requirements and the organisational needs of NGS. It is a requirement that the Supplier as a minimum, hold or commit to obtain prior to the award of contract, a valid Cyber Essentials Basic Certification (or equivalent) in place throughout the duration of the contract. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Supplier and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Suppliers.

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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