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Scottish Canals SC0154 - Rota System Support

Scottish Canals

This public procurement record has 2 releases in its history.

Award

31 Mar 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

21 Nov 2025 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Scottish Canals, a non-departmental public body located in Glasgow, has been involved in a tender process for support services related to its staff rota system, known as Planday. This contract, valued at £70,000, falls under the general public services category and addresses comprehensively maintaining and optimising the current rota system, crucial to the organisation's workforce management. The procurement follows an open procedure method and aims to ensure ongoing reliability and optimisation of the system without seeking alternative software solutions. The tender process was completed with the contract being awarded on 1st March 2026, marking the transition to the award stage. Scottish Canals has sought contracts to be managed via electronic means, complying with secure and efficient procurement standards.

This tender represents a valuable opportunity for businesses specialising in IT support and cloud-based solutions to engage as service providers for Scottish Canals. As the support contract is vital for the smooth operation of staff scheduling affecting around 430 users, organisations with ISO 27001 Certification or Cyber Essentials and capable of delivering high availability rates (99%) can gain a competitive edge. This is an excellent growth opportunity for businesses focusing on providing cloud-based services hosted securely within the UK or EEA, looking to establish long-term partnerships with public bodies. The contract's recurring nature and potential for renewal further offer robust business development prospects for suitable candidates. Businesses must ensure to uphold strong data security standards and efficient electronic payment and invoicing capabilities.

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Notice Information

Notice Title

Scottish Canals SC0154 - Rota System Support

Notice Description

Scottish Canals is issuing this Invitation to Tender (ITT) in respect of establishing a contract for comprehensive support services for our existing staff rota system, currently provided by Planday. Please note it is NOT SC's intention to replace the software solution at this time. No alternative software solutions will be considered. The successful supplier will ensure continuity, reliability, and optimisation of this platform.

Lot Information

Lot 1

We require comprehensive support services for our existing staff rota system Planday. The system is integral to managing workforce scheduling across our organisation and supports approximately 430 active users. The successful supplier will ensure continuity, reliability, and optimisation of this platform. The current licencing and support agreement is due to expire March 2026 with no further extension permitted.

Renewal: 2 x 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000816417
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552900
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72253200 - Systems support services

Notice Value(s)

Tender Value
£72,000 Under £100K
Lots Value
£72,000 Under £100K
Awards Value
Not specified
Contracts Value
£70,000 Under £100K

Notice Dates

Publication Date
31 Mar 20264 months ago
Submission Deadline
11 Dec 2025Expired
Future Notice Date
Not specified
Award Date
1 Mar 20265 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Canals
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G4 9SP
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Canal
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

Planday Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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