Provision of Grounds & Winter Maintenance Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000817572-2025-12-04T00:00:00Z",
    "date": "2025-12-04T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000817572",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-4",
            "name": "National Galleries of Scotland",
            "identifier": {
                "legalName": "National Galleries of Scotland"
            },
            "address": {
                "streetAddress": "National Galleries of Scotland, 73 Belford Road",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH4 3DS"
            },
            "contactPoint": {
                "name": "Aileen Madeira Rezende",
                "email": "amadeirarezende@nationalgalleries.org",
                "telephone": "+44 1316246374",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "08",
                        "description": "Recreation, culture and religion",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nationalgalleries.org"
            }
        }
    ],
    "buyer": {
        "name": "National Galleries of Scotland",
        "id": "org-4"
    },
    "planning": {
        "documents": [
            {
                "id": "DEC544876",
                "documentType": "plannedProcurementNotice",
                "title": "Provision of Grounds & Winter Maintenance Services",
                "description": "National Galleries Scotland (NGS) plan to procure a single Contractor for the Provision of Grounds & Winter Maintenance Services. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. The Contractor shall be required to apply modern horticultural techniques and practices which together with their own comprehensive expertise and experience, will manage and complete Grounds and Winter Maintenance to rigorous standards of discipline, cleanliness and tidiness to achieve the requirements of the contract. The contract is anticipated to commence 1st August 2026 and run for a period of 5 years with the option to extend up to an additional 24 months, resulting in a maximum 7 year contract duration. NGS is looking to engage with the market. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements. Contractors should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544876",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-r6ebe6-0000817572",
        "title": "Provision of Grounds & Winter Maintenance Services",
        "description": "National Galleries Scotland (NGS) plan to procure a single Contractor for the Provision of Grounds & Winter Maintenance Services. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. The Contractor shall be required to apply modern horticultural techniques and practices which together with their own comprehensive expertise and experience, will manage and complete Grounds and Winter Maintenance to rigorous standards of discipline, cleanliness and tidiness to achieve the requirements of the contract. The contract is anticipated to commence 1st August 2026 and run for a period of 5 years with the option to extend up to an additional 24 months, resulting in a maximum 7 year contract duration. NGS is looking to engage with the market. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements. Contractors should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes.",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "45112720",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71421000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "DEC544876-1",
                "title": "PIN - Request for Information - Scope",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC544876&idx=1",
                "datePublished": "2025-12-04T10:35:07Z",
                "dateModified": "2025-12-04T10:35:07Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC544876-2",
                "title": "PIN - Request for Information - Response Form",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC544876&idx=2",
                "datePublished": "2025-12-04T10:35:07Z",
                "dateModified": "2025-12-04T10:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This is a Request for Information (RFI) only (not an Invitation to Tender). The RFI document is available from the Public Contracts Scotland Website. The deadline for raising any questions in relation to the RFI is 12noon on Monday the 15th December 2025, with the deadline for responding to the RFI being 12noon on Friday 19th December 2025.",
                "status": "planned"
            }
        ],
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk",
            "futureNoticeDate": "2026-02-27T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "77314000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Please note this notice is NOT a Call for Competition. Any future contract opportunities related to this requirement may be published on Public Contracts Scotland (PCS) and/or Find a Tender Service (FTS). By issuing this Prior Information Notice (PIN), NGS does not make any commitment to procure any of the stated requirements. This PIN is a Request for Information. Suppliers should refer to the 'PIN - Request for Information - Scope' document which summarises certain aspects of the potential tender exercise but does not purport to contain complete descriptions of such potential arrangements. The services described in the document are proposals ONLY and should not be taken as final. The Form 'PIN - Request for Information - Response' should be used to provide a response. Dates and other information contained in this notice are indicative only and may be subject to change. No other tender documentation is available at this time. NGS may use information, comments etc. provided and/or future correspondence when compiling any final tender documents but reserves the right not to accept any such information, comments etc. from any respondent. This decision will be at the sole discretion of NGS. All correspondence regarding this PIN will be via Public Contracts Scotland (PCS). PCS is free to use and free to register and also gives access to an online 'Question & Answer' facility which must be used to raise any queries relating to this PIN. Queries must be raised before 12noon on Monday 15th December 2025. Please return your completed response by 12noon on Friday 19th December 2025 to amadeirarezende@nationalgalleries.org only, using the title 'Provision of Grounds & Winter Maintenance Services - PIN Response' in your email header. NGS will not be liable for any costs incurred in submitting a response to this RFI. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=817572. (SC Ref:817572)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000817572"
        }
    ],
    "noticetype": "OJEU - F1 - Prior Information Notice"
}