Award

Health and Safety Management System

WEST LOTHIAN COUNCIL

This public procurement record has 1 release in its history.

Award

10 Dec 2025 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

See notice for full details.

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Notice Information

Notice Title

Health and Safety Management System

Notice Description

Renewal of SaaS subscription for Health and Safety Management System.

Lot Information

Lot 1

The Council is seeking to renew its Health and Safety Management SaaS subscription with the incumbent supplier. This renewal will ensure continued access to an online health and safety management system that meets the Council's needs and enables employees and managers to input, manage, source, and store information across all services. The Council have been using the system since 2016, in partnership with East and MidLothian Councils.. There was no Price/Quality Split as this procurement relates to a direct award approved by West Lothian Council Executive on 11 November 2025.

Options: Option to move to Single Sign On (SSO) as and when required.

Procurement Information

The Procurement (Scotland) Regulations 2016 make provision for circumstances in which a contract can be awarded without competition under Regulation 6) (1) (b) (ii). In this instance competition is absent for technical reasons as Sphera Solutions Limited own the exclusive rights to their purpose built software.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000818095
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545313
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£106,765 £100K-£500K

Notice Dates

Publication Date
10 Dec 20252 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 Nov 20253 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST LOTHIAN COUNCIL
Contact Name
Anita Bainbridge
Contact Email
anita.bainbridge@westlothian.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
1
Supplier Name

SPHERA SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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