Notice Information
Notice Title
Health and Safety Management System
Notice Description
Renewal of SaaS subscription for Health and Safety Management System.
Lot Information
Lot 1
The Council is seeking to renew its Health and Safety Management SaaS subscription with the incumbent supplier. This renewal will ensure continued access to an online health and safety management system that meets the Council's needs and enables employees and managers to input, manage, source, and store information across all services. The Council have been using the system since 2016, in partnership with East and MidLothian Councils.. There was no Price/Quality Split as this procurement relates to a direct award approved by West Lothian Council Executive on 11 November 2025.
Options: Option to move to Single Sign On (SSO) as and when required.
Procurement Information
The Procurement (Scotland) Regulations 2016 make provision for circumstances in which a contract can be awarded without competition under Regulation 6) (1) (b) (ii). In this instance competition is absent for technical reasons as Sphera Solutions Limited own the exclusive rights to their purpose built software.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000818095
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545313
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
72222300 - Information technology services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £106,765 £100K-£500K
Notice Dates
- Publication Date
- 10 Dec 20258 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 20 Nov 20259 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- West Lothian Council
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LIVINGSTON
- Postcode
- EH54 6FF
- Postcode Area
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM14 West Lothian
- Delivery Location
- TLM78 West Lothian
-
- Local Authority
- West Lothian
- Electoral Ward
- Livingston South
- Westminster Constituency
- Livingston
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545313
Health and Safety Management System - Renewal of SaaS subscription for Health and Safety Management System.
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.