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SPS-02331 Grounds Maintenance Central Area

Scottish Prison Service

This public procurement record has 3 releases in its history.

Tender

02 Sep 2026 at 01:00

PCS Notice - Website Contract Notice
Award

02 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Planning

04 Feb 2026 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The Scottish Prison Service procured grounds maintenance services for HMP & YOI Stirling, HMP Glenochil and HMP Perth. The work covers scheduled maintenance and additional services throughout the year, including site-wide grass cutting, meadow grass management, grass verges, trees, hedges and flower beds. It also includes litter picking, fence maintenance, weed control, and the treatment and disposal of invasive species such as Giant Hogweed and Japanese Knotweed in line with relevant legislation and guidance. The supplier must carry out annual tree inspections, report findings and complete necessary remedial works, maintain meadows and hedges at defined intervals, and remove and environmentally dispose of green waste. The procurement is for services classified under CPV 77314000, grounds maintenance services.

This procurement has been awarded and the contract is active. It used an open procedure with electronic submission. GMCB Ltd was selected for the single lot, following nine bids, all from SMEs; eight bids were submitted electronically. The submission deadline was 2 September 2026 at 12:30, with bid opening at 13:00 and the award period beginning at 13:00 the same day. The contract was signed on 12 August 2026 and is valued at £345,262.03. Its stated duration is 1,080 days, with an optional extension of up to a further 36 months. The requirement is recurring, with a recurrence period of 30 months. Variants were not allowed and bids had to be submitted in English.

This outcome indicates demand from the Scottish Prison Service for a grounds maintenance contractor able to service several secure establishments within the central area through one coordinated operation. A credible future supplier would need practical capacity for regular grass cutting, meadow and hedge management, litter picking, fence maintenance and weed control across multiple sites. Relevant capability in tree inspection, reporting and remedial works would be important, as would trained personnel and suitable controls for treating, removing and disposing of Giant Hogweed, Japanese Knotweed and other invasive species in accordance with legislation and guidance. The requirement also favours suppliers able to manage additional work during the year, remove green waste responsibly, maintain reliable service schedules and demonstrate experience delivering a broad grounds maintenance service for a public-sector estate.

How relevant is this notice?

Notice Information

Notice Title

SPS-02331 Grounds Maintenance Central Area

Notice Description

The Scottish Prison Service seeks to appoint a suitably qualified and experienced Supplier to provide Grounds Maintenance Services across the specified central area establishments. The contract will include both Scheduled Grounds Maintenance Services and Additional Services, as required throughout the year. The scope of services will include, but is not limited to: site wide grass cutting (including meadow grass areas) during the grass cutting season from mid March to late October; maintenance of internal and external grounds; upkeep of grass verges, trees, hedges, and flower beds; litter picking; fence maintenance; weed control; and the treatment and disposal of invasive species, including Giant Hogweed and Japanese Knotweed, in line with relevant legislation and guidance. Tree maintenance will include an annual inspection and reporting process, together with any necessary remedial works. Meadow grass and hedge maintenance will be undertaken at defined intervals. The Supplier will also be responsible for the removal and environmentally responsible disposal of all green waste arising from the service. Full tender shall be available through PCS-T.

Lot Information

Lot 1

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

Renewal: Optional up to a further 36 months extension

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000822748
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563623
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£345,262 £100K-£500K

Notice Dates

Publication Date
2 Sep 20261 months ago
Submission Deadline
2 Sep 2026Expired
Future Notice Date
16 Feb 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
30 months

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

GMCB Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548824
    SPS-02331 Grounds Maintenance Central Area - The Scottish Prison Service seeks to appoint a suitably qualified and experienced Supplier to provide Grounds Maintenance Services across the specified central area establishments. The contract will include both Scheduled Grounds Maintenance Services and Additional Services, as required throughout the year. The scope of services will include, but is not limited to: site wide grass cutting (including meadow grass areas) during the grass cutting season from mid March to late October; maintenance of internal and external grounds; upkeep of grass verges, trees, hedges, and flower beds; litter picking; fence maintenance; weed control; and the treatment and disposal of invasive species, including Giant Hogweed and Japanese Knotweed, in line with relevant legislation and guidance. Tree maintenance will include an annual inspection and reporting process, together with any necessary remedial works. Meadow grass and hedge maintenance will be undertaken at defined intervals. The Supplier will also be responsible for the removal and environmentally responsible disposal of all green waste arising from the service. Full tender shall be available through PCS-T.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563623
    SPS-02331 Grounds Maintenance Central Area - The Scottish Prison Service seeks to appoint a suitably qualified and experienced Supplier to provide Grounds Maintenance Services across the specified central area establishments. The contract will include both Scheduled Grounds Maintenance Services and Additional Services, as required throughout the year. The scope of services will include, but is not limited to: site wide grass cutting (including meadow grass areas) during the grass cutting season from mid March to late October; maintenance of internal and external grounds; upkeep of grass verges, trees, hedges, and flower beds; litter picking; fence maintenance; weed control; and the treatment and disposal of invasive species, including Giant Hogweed and Japanese Knotweed, in line with relevant legislation and guidance. Tree maintenance will include an annual inspection and reporting process, together with any necessary remedial works. Meadow grass and hedge maintenance will be undertaken at defined intervals. The Supplier will also be responsible for the removal and environmentally responsible disposal of all green waste arising from the service. Full tender shall be available through PCS-T.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563630
    SPS-02331 Grounds Maintenance Central Area - The Scottish Prison Service seeks to appoint a suitably qualified and experienced Supplier to provide Grounds Maintenance Services across the specified central area establishments. The contract will include both Scheduled Grounds Maintenance Services and Additional Services, as required throughout the year. The scope of services will include, but is not limited to: site wide grass cutting (including meadow grass areas) during the grass cutting season from mid March to late October; maintenance of internal and external grounds; upkeep of grass verges, trees, hedges, and flower beds; litter picking; fence maintenance; weed control; and the treatment and disposal of invasive species, including Giant Hogweed and Japanese Knotweed, in line with relevant legislation and guidance. Tree maintenance will include an annual inspection and reporting process, together with any necessary remedial works. Meadow grass and hedge maintenance will be undertaken at defined intervals. The Supplier will also be responsible for the removal and environmentally responsible disposal of all green waste arising from the service. Full tender shall be available through PCS-T.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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