Award

Digitisation of Organisation Health Checker for Museum Futures programme

MUSEUMS GALLERIES SCOTLAND

This public procurement record has 2 releases in its history.

Summary of the contracting process

Museums Galleries Scotland, located in Edinburgh, initiated a procurement process for the development of a digital version of its Organisational Health Checker (OHC), aimed at enhancing the Museum Futures programme. This contract, focused on the industry category of recreation, culture, and religion, was part of an open procedure for services. The procurement process moved from the tender stage, initiated on 5 February 2026, to award on 14 April 2026, with Cairnstone Consultancy Ltd selected as the supplier. The contract, valued at £11,500, was officially signed on 7 April 2026. The project is expected to deliver a streamlined digital tool accessible beyond the Scottish museum sector, enhancing operational efficiency and engagement.

This tender presents significant opportunities for technological companies, particularly SMEs specialising in digital transformation and consultancy services. Businesses that focus on creating scalable, user-friendly digital tools will find this project particularly aligned with their expertise. Participation in this procurement allows such organisations to collaborate closely with the Museum Futures team, offering a unique chance to influence the digital strategy within the cultural sector while expanding their portfolio in governmental contracts. The open procedure encourages competition from outside Scotland, thus broadening the potential market reach for innovative firms in pursuit of strategic growth in the cultural domain.

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Notice Title

Digitisation of Organisation Health Checker for Museum Futures programme

Notice Description

MGS seeks to appoint an individual or organisation to create a digital version of its Organisational Health Checker ("OHC"). A copy of the current OHC will be provided separately to this Invitation to Tender. The appointed contractor will collaborate closely with the Museum Futures team to develop the digital version. Originally developed specifically for the Museum Futures programme, the OHC supports museums in identifying their strengths, weaknesses and development opportunities. Available on the MGS website as a downloadable Word (.docx) file, the OHC is designed to help organisations in the museum sector determine priority areas for improvement and to enable as many organisations as possible to engage effectively with the programme. Museums interested in accessing tailored support, advice and funding can complete the OHC via Microsoft Word and return it electronically to the MGS team. This process is overly labour intensive and a more streamlined solution is required. MGS is therefore seeking to develop a digital version of the tool that incorporates the learning gained from piloting the Word based format. Although the digital tool will be developed for the Scottish museum sector, this tender opportunity is available to contractors located outside of Scotland. **Further details are available in the Invitation to Tender available at the Additional Documents section**

Lot Information

Lot 1

MGS seeks to appoint an individual or organisation to create a digital version of its Organisational Health Checker ("OHC"). A copy of the current OHC will be provided separately to this Invitation to Tender. The appointed contractor will collaborate closely with the Museum Futures team to develop the digital version. Originally developed specifically for the Museum Futures programme, the OHC supports museums in identifying their strengths, weaknesses and development opportunities. Available on the MGS website as a downloadable Word (.docx) file, the OHC is designed to help organisations in the museum sector determine priority areas for improvement and to enable as many organisations as possible to engage effectively with the programme. Museums interested in accessing tailored support, advice and funding can complete the OHC via Microsoft Word and return it electronically to the MGS team. This process is overly labour intensive and a more streamlined solution is required. MGS is therefore seeking to develop a digital version of the tool that incorporates the learning gained from piloting the Word based format. Although the digital tool will be developed for the Scottish museum sector, this tender opportunity is available to contractors located outside of Scotland. **Further details are available in the Invitation to Tender available at the Additional Documents section**

Renewal: Open to discussions regarding timescales

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000822862
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553784
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72200000 - Software programming and consultancy services

72212610 - Database software development services

72227000 - Software integration consultancy services

72230000 - Custom software development services

72260000 - Software-related services

72261000 - Software support services

72262000 - Software development services

72266000 - Software consultancy services

Notice Value(s)

Tender Value
£12,500 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£11,500 Under £100K

Notice Dates

Publication Date
14 Apr 20261 weeks ago
Submission Deadline
9 Mar 2026Expired
Future Notice Date
Not specified
Award Date
7 Apr 20262 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
MUSEUMS GALLERIES SCOTLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH2 3DN
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
Not specified

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

CAIRNSTONE CONSULTANCY

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB548900&idx=1
    5th February 2026 - Invitation to Tender - Digitisation of Organisation Health Checker for Museum Futures programme
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548900
    Digitisation of Organisation Health Checker for Museum Futures programme - MGS seeks to appoint an individual or organisation to create a digital version of its Organisational Health Checker ("OHC"). A copy of the current OHC will be provided separately to this Invitation to Tender. The appointed contractor will collaborate closely with the Museum Futures team to develop the digital version. Originally developed specifically for the Museum Futures programme, the OHC supports museums in identifying their strengths, weaknesses and development opportunities. Available on the MGS website as a downloadable Word (.docx) file, the OHC is designed to help organisations in the museum sector determine priority areas for improvement and to enable as many organisations as possible to engage effectively with the programme. Museums interested in accessing tailored support, advice and funding can complete the OHC via Microsoft Word and return it electronically to the MGS team. This process is overly labour intensive and a more streamlined solution is required. MGS is therefore seeking to develop a digital version of the tool that incorporates the learning gained from piloting the Word based format. Although the digital tool will be developed for the Scottish museum sector, this tender opportunity is available to contractors located outside of Scotland. **Further details are available in the Invitation to Tender available at the Additional Documents section**
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553784
    Digitisation of Organisation Health Checker for Museum Futures programme - MGS seeks to appoint an individual or organisation to create a digital version of its Organisational Health Checker ("OHC"). A copy of the current OHC will be provided separately to this Invitation to Tender. The appointed contractor will collaborate closely with the Museum Futures team to develop the digital version. Originally developed specifically for the Museum Futures programme, the OHC supports museums in identifying their strengths, weaknesses and development opportunities. Available on the MGS website as a downloadable Word (.docx) file, the OHC is designed to help organisations in the museum sector determine priority areas for improvement and to enable as many organisations as possible to engage effectively with the programme. Museums interested in accessing tailored support, advice and funding can complete the OHC via Microsoft Word and return it electronically to the MGS team. This process is overly labour intensive and a more streamlined solution is required. MGS is therefore seeking to develop a digital version of the tool that incorporates the learning gained from piloting the Word based format. Although the digital tool will be developed for the Scottish museum sector, this tender opportunity is available to contractors located outside of Scotland. **Further details are available in the Invitation to Tender available at the Additional Documents section**

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