Tender

Digitisation of Organisation Health Checker for Museum Futures programme

MUSEUMS GALLERIES SCOTLAND

This public procurement record has 1 release in its history.

Tender

05 Feb 2026 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Museums Galleries Scotland is inviting tenders for the "Digitisation of Organisation Health Checker for Museum Futures programme". This project falls under the industry category of recreation, culture and religion and seeks services to develop a digital tool based on their current Organisational Health Checker. This initiative is designed to improve the efficacy of museums in identifying and prioritising areas for development. Although primarily targeting the Scottish museum sector, the tender is open to contractors located outside Scotland. The procurement process is at the tender stage, with a submission deadline set for 9 March 2026. The open procedure procurement method is being utilised, involving written submissions with a total contract value of £12,500. The main delivery location is specified as the UK.

This tender presents a significant opportunity for businesses specialising in digital services, particularly those experienced in developing digital tools for organisational improvement and working closely with clients to tailor solutions to specific needs. Companies within the IT consulting sector, with a focus on software development and digital transformation, would be well-suited to compete for this contract. The project could significantly enhance a bidder's portfolio in the public sector and provide valuable exposure within the cultural and museum domain. Collaboration with the Museum Futures team offers a unique chance to make impactful contributions to the museum sector's strategic growth and operational efficiency.

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Notice Information

Notice Title

Digitisation of Organisation Health Checker for Museum Futures programme

Notice Description

MGS seeks to appoint an individual or organisation to create a digital version of its Organisational Health Checker ("OHC"). A copy of the current OHC will be provided separately to this Invitation to Tender. The appointed contractor will collaborate closely with the Museum Futures team to develop the digital version. Originally developed specifically for the Museum Futures programme, the OHC supports museums in identifying their strengths, weaknesses and development opportunities. Available on the MGS website as a downloadable Word (.docx) file, the OHC is designed to help organisations in the museum sector determine priority areas for improvement and to enable as many organisations as possible to engage effectively with the programme. Museums interested in accessing tailored support, advice and funding can complete the OHC via Microsoft Word and return it electronically to the MGS team. This process is overly labour intensive and a more streamlined solution is required. MGS is therefore seeking to develop a digital version of the tool that incorporates the learning gained from piloting the Word based format. Although the digital tool will be developed for the Scottish museum sector, this tender opportunity is available to contractors located outside of Scotland. **Further details are available in the Invitation to Tender available at the Additional Documents section**

Lot Information

Lot 1

MGS seeks to appoint an individual or organisation to create a digital version of its Organisational Health Checker ("OHC"). A copy of the current OHC will be provided separately to this Invitation to Tender. The appointed contractor will collaborate closely with the Museum Futures team to develop the digital version. Originally developed specifically for the Museum Futures programme, the OHC supports museums in identifying their strengths, weaknesses and development opportunities. Available on the MGS website as a downloadable Word (.docx) file, the OHC is designed to help organisations in the museum sector determine priority areas for improvement and to enable as many organisations as possible to engage effectively with the programme. Museums interested in accessing tailored support, advice and funding can complete the OHC via Microsoft Word and return it electronically to the MGS team. This process is overly labour intensive and a more streamlined solution is required. MGS is therefore seeking to develop a digital version of the tool that incorporates the learning gained from piloting the Word based format. Although the digital tool will be developed for the Scottish museum sector, this tender opportunity is available to contractors located outside of Scotland. **Further details are available in the Invitation to Tender available at the Additional Documents section**

Renewal: Open to discussions regarding timescales

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000822862
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548900
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72200000 - Software programming and consultancy services

72212610 - Database software development services

72227000 - Software integration consultancy services

72230000 - Custom software development services

72260000 - Software-related services

72261000 - Software support services

72262000 - Software development services

72266000 - Software consultancy services

Notice Value(s)

Tender Value
£12,500 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Feb 20262 weeks ago
Submission Deadline
9 Mar 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MUSEUMS GALLERIES SCOTLAND
Contact Name
Laura McDonald
Contact Email
procurement@museumsgalleriesscotland.org.uk
Contact Phone
+44 1315504100

Buyer Location

Locality
EDINBURGH
Postcode
EH2 3DN
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
Not specified
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548900
    Digitisation of Organisation Health Checker for Museum Futures programme - MGS seeks to appoint an individual or organisation to create a digital version of its Organisational Health Checker ("OHC"). A copy of the current OHC will be provided separately to this Invitation to Tender. The appointed contractor will collaborate closely with the Museum Futures team to develop the digital version. Originally developed specifically for the Museum Futures programme, the OHC supports museums in identifying their strengths, weaknesses and development opportunities. Available on the MGS website as a downloadable Word (.docx) file, the OHC is designed to help organisations in the museum sector determine priority areas for improvement and to enable as many organisations as possible to engage effectively with the programme. Museums interested in accessing tailored support, advice and funding can complete the OHC via Microsoft Word and return it electronically to the MGS team. This process is overly labour intensive and a more streamlined solution is required. MGS is therefore seeking to develop a digital version of the tool that incorporates the learning gained from piloting the Word based format. Although the digital tool will be developed for the Scottish museum sector, this tender opportunity is available to contractors located outside of Scotland. **Further details are available in the Invitation to Tender available at the Additional Documents section**

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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