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Landscape Maintenance and Common Close Cleaning Services Contract 2026-2027

Southside Housing Association Ltd

This public procurement record has 2 releases in its history.

Award

03 Jun 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

06 Feb 2026 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Southside Housing Association Ltd has awarded a contract to Caledonian Maintenance Services Ltd for the provision of landscape maintenance and common close cleaning services for the period 2026-2027, with potential extension options until 2030. This contract covers properties across several areas in Glasgow, including Pollokshields, Mount Florida, and Shawlands. The procurement process was conducted via an open procedure, with the initial contract commencing on 1 April 2026 and running for 12 months, extendable in annual increments. The total contract value is £358,365.49, and the procurement falls under the services category, with a focus on housing and community amenities.

This tender presents significant opportunities for businesses specialising in landscape maintenance and cleaning services to expand their operations within the housing sector. SMEs adept in litter picking, grass cutting, shrub and tree maintenance, and cleaning services will find this contract advantageous, especially those with a track record of managing similar projects. The inclusion of further maintenance areas within Southside Housing Association’s portfolio could lead to additional work, making this an attractive proposition for companies looking to secure stable, long-term contracts within Glasgow’s urban environment. The procurement emphasises quality, accounting for 70% of the award criteria, offering a competitive edge to businesses with robust service delivery and experience.

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Notice Information

Notice Title

Landscape Maintenance and Common Close Cleaning Services Contract 2026-2027

Notice Description

The Contract will principally comprise landscape maintenance and common close cleaning services. The landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Pollokshields, Mount Florida, Cathcart, Shawlands, Strathbungo, Ibrox, Kinning Park, Crosshill, Cardonald, Halfway, Penilee, Strathbungo, Pollokshaws and Shawlands, Glasgow to the areas detailed within the Landscape Architects tender drawings. The Contract may also include, tree maintenance services, tree and stump removal works, Winter Gritting to hard landscaped areas and repairs to existing damaged grass and other landscaped areas. The Landscape Maintenance services to the properties described within the tender documentation are currently undertaken by Southside Housing Association's estates team. However, the nature of the service is changing and it is the intention of Southside Housing Association that the successful tenderer of this procurement will undertake the service after conclusion of this opportunity. The Common Close Cleaning maintenance requirements will principally involve weekly internal and external cleaning to properties, and also monthly & six monthly cleaning activities (refer Specification Items 1-21 described within Tender Document C 'Common Close Cleaning Specification' for further information). Southside Housing Association may introduce additional landscape maintenance estates or common close cleaning to property during the Contract that are located on the south side of Glasgow which are in ownership or factored by Southside Housing Association. Where additional services are added to the Contract by Southside Housing Association, the additional services shall be valued at the rates within Tender Document A where the landscape maintenance or common close cleaning requirements are similar in character. Southside Housing Association may also omit any of the landscape maintenance estates or common close cleaning properties listed within the tender documentation at any time during the Contract where a landscape maintenance estate or common close cleaning property is no longer in ownership, factored by Southside Housing Association or Southside Housing Association are unable to obtain authorisation to proceed with the services to a property where consent from factored owners has not been obtained. No loss or recompense will be due to the Contractor if Southside Housing Association omit any of the landscape maintenance estates or common close cleaning properties during the Contract where estates or properties are no longer in ownership or factored by Southside Housing Association, or where Southside Housing Association have been unable to obtain consent to proceed with the service from factored owners. The commencement date for the Contract is currently estimated to be 1 April 2026. The Contract term will be for an initial twelve month period with optional annual 1 year + 1 year + 1 year extensions up to a maximum contract completion date of 31st March 2030. The decision to award the Contract extensions will be at the discretion of Southside Housing Association and will be on the basis of one year increments.

Lot Information

Lot 1

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Bidders are also advised that Southside Housing Association will hold a Meet the Buyer/Site Visit Event during the tender period. The Event will be free of charge and shall provide a site visit to several estates to illustrate Southside Housing Association's landscape maintenance and common close cleaning requirements contained within the tender documentation, and challenges of undertaking the landscape maintenance in particular estates. The Meet the Buyer/Site Visit Event will be attended by the person from Southside Housing Association that is currently responsible for the management of the landscape maintenance and common close cleaning. The Meet the Buyer/Site Visit Event will commence at 10am on Friday 20th February 2026. To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12noon on Thursday 19th February 2026. A list of the estate addresses to be included at the Meet the Buyer/Site Visit and sequencing will be distributed in advance of Friday 20th February 2026 to the organisations that registered their attendance. Bidders are asked to keep the maximum number of persons to that will attend the Event on behalf of their organisation to two delegates. Bidders are also advised that Southside Housing Association will not provide transport to delegates between the sites/estates during the Event and Bidders will be required to make their own transportation arrangements.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2027-2030) at an estimated value 262000 GBP (excluding VAT) per annum. The annual anticipated cost per annum excluding VAT is 262000 GBP

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000822894
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557171
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

71421000 - Landscape gardening services

77211500 - Tree-maintenance services

77310000 - Planting and maintenance services of green areas

77311000 - Ornamental and pleasure gardens maintenance services

77313000 - Parks maintenance services

77314000 - Grounds maintenance services

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

Notice Value(s)

Tender Value
£1,048,000 £1M-£10M
Lots Value
£1,048,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£358,365 £100K-£500K

Notice Dates

Publication Date
3 Jun 20262 months ago
Submission Deadline
9 Mar 2026Expired
Future Notice Date
Not specified
Award Date
3 Jun 20262 months ago
Contract Period
Not specified - Not specified
Recurrence
2026 at the earliest if the optional 12 month extensions are not applied

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Southside Housing Association Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G51 4EB
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Cardonald
Westminster Constituency
Paisley and Renfrewshire North

Supplier Information

Number of Suppliers
1
Supplier Name

Caledonian Maintenance Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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