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CFM0394 Room Booking Management System

Fife Council

This public procurement record has 1 release in its history.

Award

23 Feb 2026 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The contract process involves Fife Council, situated in Glenrothes, with the procurement titled "CFM0394 Room Booking Management System," targeting the public services and education sectors. The procurement has reached the award stage with the successful awarding to Artifax Software Limited. This project centres on acquiring specialist software for managing events and venue operations for Fife Cultural Trust. The procurement method was limited, conducted as a direct call-off from the G-Cloud 14 framework without prior competition. The contract, valued at £79,425.00, was officially signed on 14th December 2025.

This tender presents significant opportunities for software providers specialising in event management and venue operations to engage with public sector organisations like the Fife Cultural Trust. Businesses skilled in delivering tailored software solutions for cultural and educational institutions would find this procurement highly relevant. SMEs, particularly those offering unique and scalable software services, are well-positioned to leverage such contracts to expand their reach within the public sector. By engaging with local authorities and frameworks such as G-Cloud, similar businesses can develop strategic partnerships and grow their market presence.

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Notice Information

Notice Title

CFM0394 Room Booking Management System

Notice Description

This call off contract is for the Procurement of Artifax Room Booking Software on behalf of Fife Cultural Trust. Artifax is a specialist software solution designed to manage event scheduling, resource allocation, and venue operations for cultural, educational, and public sector organisations.

Lot Information

Lot 1

Direct call off from the G-Cloud 14 framework. Direct call off from the G-Cloud 14

Procurement Information

This is a direct call off from the G-Cloud 14 framework which allows for awards to be issued without further competition.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000824303
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB550136
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£79,425 Under £100K

Notice Dates

Publication Date
23 Feb 20266 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Fife Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLENROTHES
Postcode
KY7 5LT
Postcode Area
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Supplier Information

Number of Suppliers
1
Supplier Name

Artifax Software Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB550136
    CFM0394 Room Booking Management System - This call off contract is for the Procurement of Artifax Room Booking Software on behalf of Fife Cultural Trust. Artifax is a specialist software solution designed to manage event scheduling, resource allocation, and venue operations for cultural, educational, and public sector organisations.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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