Planning

Archival Boxboard

NATIONAL LIBRARY OF SCOTLAND

This public procurement record has 1 release in its history.

Planning

24 Feb 2026 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The National Library of Scotland, in collaboration with the National Records of Scotland, is planning a tender process for a contract to supply and deliver archival boxboard. This procurement is related to the "Recreation, culture and religion" industry category and is valued at £480,000. The procurement is currently at the planning stage, with a future notice expected on 1st April 2026. The tender evaluation, which will require sample materials, will be conducted jointly by both organisations. The contract, planned to commence in summer 2026, will have an initial duration of two years, with the option to extend for two further 24-month periods depending on performance and requirements. The delivery location is Edinburgh (Sighthill), and the procurement adheres to ISO and BS standards for archival and library collections conservation.

This procurement presents a significant opportunity for businesses in the manufacturing and supply sectors of archival and conservation materials. Companies experienced in the production of bespoke box-making services using machinery such as KasemakeCAD and Global RBC70 die-cutting machines are well-positioned to respond to this tender. The contract also includes ancillary services like the uplift of off-cuts and pallets, which could appeal to logistics and waste management firms looking to expand their offerings. Engaging in this procurement process could enable a business to establish long-term relationships with prominent public law bodies in Scotland, potentially leading to further contract opportunities in the archival and cultural sectors.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Archival Boxboard

Notice Description

The National Library of Scotland and the National Records of Scotland jointly require a contract for the supply and delivery of archival boxboard of a range of sizes and weights, to be folded at the organisations' premises using KasemakeCAD box making machines. The boxes will be used to house collection materials, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents; and BS 4971:2017 Conservation and care of archive and library collections.

Lot Information

Lot 1

The National Library of Scotland and National Records of Scotland wish to jointly procure a contract for the supply and delivery of archival boxboard and associated services (e.g. uplift of off-cuts and pallets). This contract will replace the current contract that is due to end in summer 2026. Lead tenderer is the National Library. Tender evaluation will be carried out jointly between both organisations. Please note that sample materials will be required as part of the tender evaluation process. These must arrive at the identified premises (in Edinburgh) no later than the tender closing date which is expected to be early May 2026. Both organisations use KasemakeCAD box making machines for the production of archival boxes. The Library also uses a Global RBC70 die-cutting machine. The contract is expected to run for an initial 2 years, with 2x 24 months optional extensions depending on performance and requirement. It is anticipated that the joint spend under this contract averages 80,000 GBP per annum. However, this may change depending on institutional need.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000824534
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB550214
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

CPV Codes

22992000 - Hand-made paper or paperboard

22993100 - Photosensitive paper or paperboard

22993200 - Heat-sensitive paper or paperboard

22993300 - Thermographic paper or paperboard

Notice Value(s)

Tender Value
£480,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Feb 20266 days ago
Submission Deadline
Not specified
Future Notice Date
1 Apr 20265 weeks to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL LIBRARY OF SCOTLAND
Additional Buyers

NATIONAL RECORDS OF SCOTLAND

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB550214
    Archival Boxboard - The National Library of Scotland and the National Records of Scotland jointly require a contract for the supply and delivery of archival boxboard of a range of sizes and weights, to be folded at the organisations' premises using KasemakeCAD box making machines. The boxes will be used to house collection materials, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents; and BS 4971:2017 Conservation and care of archive and library collections.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000824534-2026-02-24T00:00:00Z",
    "date": "2026-02-24T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000824534",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-7",
            "name": "National Library of Scotland",
            "identifier": {
                "legalName": "National Library of Scotland"
            },
            "address": {
                "streetAddress": "George IV Bridge",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH1 1EW"
            },
            "contactPoint": {
                "email": "procurementteam@nls.uk",
                "telephone": "+44 1316233700",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "08",
                        "description": "Recreation, culture and religion",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nls.uk"
            }
        },
        {
            "id": "org-8",
            "name": "National Records of Scotland",
            "identifier": {
                "legalName": "National Records of Scotland"
            },
            "address": {
                "streetAddress": "General Register House, 3 Princes Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 3YY"
            },
            "contactPoint": {
                "email": "charles.kennedy@nrscotland.gov.uk",
                "telephone": "+44 1313144215"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "name": "National Library of Scotland",
        "id": "org-7"
    },
    "planning": {
        "documents": [
            {
                "id": "FEB550214",
                "documentType": "plannedProcurementNotice",
                "title": "Archival Boxboard",
                "description": "The National Library of Scotland and the National Records of Scotland jointly require a contract for the supply and delivery of archival boxboard of a range of sizes and weights, to be folded at the organisations' premises using KasemakeCAD box making machines. The boxes will be used to house collection materials, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents; and BS 4971:2017 Conservation and care of archive and library collections.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB550214",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "2025.26.058",
        "title": "Archival Boxboard",
        "description": "The National Library of Scotland and the National Records of Scotland jointly require a contract for the supply and delivery of archival boxboard of a range of sizes and weights, to be folded at the organisations' premises using KasemakeCAD box making machines. The boxes will be used to house collection materials, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents; and BS 4971:2017 Conservation and care of archive and library collections.",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "22993100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "22993200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "22993300",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh (Sighthill)"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 480000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "lots": [
            {
                "id": "1",
                "description": "The National Library of Scotland and National Records of Scotland wish to jointly procure a contract for the supply and delivery of archival boxboard and associated services (e.g. uplift of off-cuts and pallets). This contract will replace the current contract that is due to end in summer 2026. Lead tenderer is the National Library. Tender evaluation will be carried out jointly between both organisations. Please note that sample materials will be required as part of the tender evaluation process. These must arrive at the identified premises (in Edinburgh) no later than the tender closing date which is expected to be early May 2026. Both organisations use KasemakeCAD box making machines for the production of archival boxes. The Library also uses a Global RBC70 die-cutting machine. The contract is expected to run for an initial 2 years, with 2x 24 months optional extensions depending on performance and requirement. It is anticipated that the joint spend under this contract averages 80,000 GBP per annum. However, this may change depending on institutional need.",
                "status": "planned"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-04-01T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "22992000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:824534)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000824534"
        }
    ],
    "noticetype": "OJEU - F1 - Prior Information Notice"
}