Award

Provision of Cemetery and Crematorium Software

SOUTH AYRSHIRE COUNCIL

This public procurement record has 1 release in its history.

Award

27 Feb 2026 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

South Ayrshire Council has completed its procurement process for the Provision of Cemetery and Crematorium Software, designated in the services industry category. This procurement endeavour commenced without a prior call for competition, leveraging the G-cloud 14 framework agreement, specifically Lot 2 - Cloud software. The procurement method was limited, deemed outside the scope of application of the directive, with the process advancing from tender to award stage successfully. The contract was signed on 24th February 2026, following the award to the supplier GSS NI t/a PlotBox, with a contract value of £147,218. The key location for implementation is within the region of UKM94, and the project was fully encompassed by the GPA standards.

This procurement process offers a substantial opportunity for large businesses, particularly those specialising in cloud-based software solutions, to expand their services in the field of cemetery and crematorium management. It emphasises the importance of tailor-made software services that meet regional needs without an extensive call for competition, thus encouraging established businesses with scalable solutions to engage in similar future procurements. The successful bidder, GSS NI t/a PlotBox, showcases the potential for growth for businesses adept in agile software provisioning within local government frameworks, suggesting further business opportunities in expanding similar services across other councils in the area.

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Notice Information

Notice Title

Provision of Cemetery and Crematorium Software

Notice Description

Provision of Cemetery and Crematorium Software

Procurement Information

This procurement was awarded via G-cloud 14 framework agreement (RM1557.14) Lot2 - Cloud software

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000825076
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB550572
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£147,218 £100K-£500K

Notice Dates

Publication Date
27 Feb 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 Feb 20262 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH AYRSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYR
Postcode
KA7 1DR
Post Town
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM94 South Ayrshire
Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

GSS NI T/A PLOTBOX

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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