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Supply & Maintenance for Laboratory Information Management System

Scottish Government

This public procurement record has 2 releases in its history.

Award

11 Sep 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

09 Mar 2026 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Scottish Government, acting through its Marine Directorate, procured support and maintenance for its existing laboratory information management system (LIMS). The system is LabWare LIMS version 7, with 25 licences currently in use. It is hosted on a remote server in Edinburgh and accessed by Science Division users in Aberdeen and Pitlochry, where the services are delivered. The requirement is a specialist laboratory software support and maintenance service, including ongoing technical capability for the LIMS environment. The procurement is classified as services and covers software support, maintenance and associated technical provision for the Marine Directorate’s laboratory operations. The buyer is a central purchasing body and national public authority.

This procurement has been awarded following a single-lot open procedure. LabWare was selected as supplier, and the contract is active. The contract was signed on 21 August 2026 and runs from 1 May 2026 to 30 April 2030. Its value is £109,840, against an estimated procurement value of £120,000. The tender deadline and bid opening were both 6 April 2026 at 12:00. Evaluation gave 45 points to delivery of requirements and 30 points to price; the tender documents set out further question scoring. Bids had to remain valid for 180 days. Electronic responses in English were required, variants were not allowed, and the requirement is expected to recur in January 2030.

This award demonstrates demand for experienced LabWare LIMS specialists able to support a live laboratory information system used across Aberdeen and Pitlochry, with remote hosting in Edinburgh. A credible future supplier would need to show three relevant examples from the previous five years, suitably qualified technicians and staff resources, technical facilities, IT capability and appropriate tools or equipment. The buyer also expects environmental management arrangements and clear treatment of any subcontracting. Financial capacity is important: suppliers needed specific annual turnover of at least £100,000 for each of the previous two years, suitable insurance, a current ratio above 0.8 and positive net profit. Quality management accreditation to ISO 9001 or an equivalent documented system is also central.

How relevant is this notice?

Notice Information

Notice Title

Supply & Maintenance for Laboratory Information Management System

Notice Description

The Scottish Ministers acting through Marine Directorate invites tenders to support and maintain its existing laboratory information management system (LIMS).

Lot Information

Lot 1

The Scottish Ministers acting through Marine Directorate invites tenders to support and maintain its existing laboratory information management system (LIMS). Marine Directorate currently use Labware LIMS v7. We currently hold 25 licences for the system. The LIMS system is hosted on a remote server in Edinburgh and accessed remotely by users in our Science Division in Aberdeen and Pitlochry.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000825920
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564386
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

50312600 - Maintenance and repair of information technology equipment

50312610 - Maintenance of information technology equipment

72222300 - Information technology services

72267100 - Maintenance of information technology software

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£109,840 £100K-£500K

Notice Dates

Publication Date
11 Sep 20265 days ago
Submission Deadline
6 Apr 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 May 2026 - 30 Apr 2030 4-5 years
Recurrence
January 2030

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Government
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB11 9DB
Postcode Area
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM Scotland
Local Authority
Aberdeen City
Electoral Ward
Torry/Ferryhill
Westminster Constituency
Aberdeen South

Supplier Information

Number of Suppliers
1
Supplier Name

LabWare

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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