This public procurement record has 3 releases in its history.

Summary of the contracting process

The Scottish Prison Service (SPS), located in Edinburgh, has successfully completed the procurement process titled "SPS-02318 Maintenance of Fire Dampers (East Area)." The contract involves the maintenance of fire dampers across various establishments in the East Area, including Edinburgh, Shotts, Polmont, and Fauldhouse. This tender, categorised under Public Order and Safety services, was pursued through an open procurement method. The process has advanced to the award stage, with a contract being signed on 5th May 2026. The procurement initiative spans a duration of 720 days without options for renewal, and the total contract value is £98,876 GBP.

This contract provides significant opportunities for businesses specialising in maintenance services, particularly those equipped to handle fire safety systems in accordance with British Standards and statutory regulations. Small and medium enterprises (SMEs) like the awarded supplier, H&V Commissioning Services Ltd, may find the characteristics of this tender particularly suited to their capabilities. The focus on electronic submissions within the tendering process also underscores the emphasis on efficient, technology-driven solutions, which presents an opportunity for businesses with robust digital infrastructure to capitalise on similar future tenders within the public safety and maintenance sectors in the UK.

How relevant is this notice?

Notice Title

SPS-02318 Maintenance of Fire Dampers (East Area)

Notice Description

SPS has a number of Fire Dampers installed within various establishments in the East Area that require to be fully operational at all times. SPS requires a Supplier to provide safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of the Establishments.

Lot Information

Lot 1

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, a Request for Quotation (RFQ) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the RFQ.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000825967
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557075
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50413200 - Repair and maintenance services of firefighting equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£98,876 Under £100K

Notice Dates

Publication Date
2 Jun 20261 months ago
Submission Deadline
31 Mar 2026Expired
Future Notice Date
10 Mar 2026Expired
Award Date
5 May 20262 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

H&V COMMISSIONING SERVICES

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551242
    SPS-02318 Maintenance of Fire Dampers (East Area) - SPS has a number of Fire Dampers installed within various establishments in the East Area that require to be fully operational at all times. SPS requires a Supplier to provide safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of the Establishments.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551410
    SPS-02318 Maintenance of Fire Dampers (East Area) - SPS has a number of Fire Dampers installed within various establishments in the East Area that require to be fully operational at all times. SPS requires a Supplier to provide safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of the Establishments.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557075
    SPS-02318 Maintenance of Fire Dampers (East Area) - SPS has a number of Fire Dampers installed within various establishments in the East Area that require to be fully operational at all times. SPS requires a Supplier to provide safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of the Establishments.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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