Award

AA-552-25 DOCUMENT MANAGEMENT SOLUTIONS

NHS AYRSHIRE & ARRAN

This public procurement record has 1 release in its history.

Summary of the contracting process

The procurement process entitled "AA-552-25 DOCUMENT MANAGEMENT SOLUTIONS" has been completed by NHS Ayrshire & Arran, headquartered at Eglinton House, Ailsa Hospital in Ayr, UK. This process falls under the health industry category and pertains to services necessary for document management solutions across Ayrshire and Arran, with reference to region UKM94. The tender was awarded without prior publication of a call for competition, opting for a direct award from the EPSO 390 Managing Documents and IT framework. The contract was signed on 9th March 2026, highlighting the completion of the award stage.

This contract presents substantial business growth opportunities for companies specialising in document management solutions, particularly those with expertise in servicing health sector organisations. Given the procurement method of awarding without a competitive call, businesses that have existing frameworks or previous collaborations with NHS frameworks would be well-positioned to compete in such tenders. On-Site Scanning Ltd, a small or medium-sized enterprise based in Gourock, is the selected supplier, underscoring the potential for SMEs to secure lucrative contracts in partnership with NHS entities under specific procurement mechanisms like the EPSO framework.

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Notice Title

AA-552-25 DOCUMENT MANAGEMENT SOLUTIONS

Notice Description

AA-552-25 DOCUMENT MANAGEMENT SOLUTIONS

Procurement Information

Direct award from EPSO 390 Managing Documents and IT framework

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000826620
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551776
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79999100 - Scanning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£560,000 £500K-£1M

Notice Dates

Publication Date
16 Mar 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
9 Mar 20263 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS AYRSHIRE & ARRAN
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYR
Postcode
KA6 6AB
Post Town
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM94 South Ayrshire

Local Authority
South Ayrshire
Electoral Ward
Maybole, North Carrick and Coylton
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

ON-SITE SCANNING

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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