Tender

Event Production (staging, Public Address, Audio Visual, Power & Power distribution, Equipment)

ABERDEEN CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

27 Mar 2026 at 00:00

Summary of the contracting process

Aberdeen City Council is currently in the tender stage of a procurement process for event production services, specifically requiring the supply of Public Address Systems, Staging, Lighting, Power, Power Distribution, Equipment, and Audio Visual support for its annual events in Aberdeen. This procurement falls under the category of general public services and will be conducted through an open procedure, with the final submission due by 27th April 2026 at noon. The contract term is set to start on 1st June 2026 and will initially cover two years with a possible extension of an additional 24 months, offering a maximum duration of four years. Key locations for service delivery include the UKM50 region, reflecting Aberdeen’s continuous commitment to enhancing its cultural and event offerings.

This tender presents substantial opportunities for businesses that specialise in event production services, like audio-visual and staging companies, and those that can cater to sizeable public events. It offers a chance for businesses to secure a long-term contract with the potential for renewal based on performance and alignment with Aberdeen City Council's goals. Firms with a solid track record in similar projects and the capability to manage large-scale public productions would be highly suited to compete for this procurement. Given the focus on price and quality, tenderers are advised to offer competitive pricing while maintaining high standards of service and quality assurance to stand out in the bidding process.

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Notice Title

Event Production (staging, Public Address, Audio Visual, Power & Power distribution, Equipment)

Notice Description

Aberdeen's annual events portfolio offers a rich and varied programme of attractions, activities and celebrations throughout the year which are designed to attract visitors to the city, to improve the quality of life of those who live or work in Aberdeen, and to strengthen Aberdeen's image and reputation. As part of the Council's ongoing commitment to improving the city's cultural and event offering, Aberdeen City Council seeks a suitably competent and skilled contractor required to supply Public Address Systems, Staging, Lighting, Power, Power Distribution, Equipment and AV etc.

Lot Information

Lot 1

Aberdeen's annual events portfolio offers a rich and varied programme of attractions, activities and celebrations throughout the year which are designed to attract visitors to the city, to improve the quality of life of those who live or work in Aberdeen, and to strengthen Aberdeen's image and reputation. As part of the Council's ongoing commitment to improving the city's cultural and event offering, Aberdeen City Council seek a supplier of Event Production Services including but not limited to Staging, Public Address systems, Audio Visual Equipment, lighting, power and power distribution for these events.

Renewal: Any contract resulting from this ITT will initially be for two years with the option to extend for up to an additional 24 months i.e. a maximum of 4 years covered in total. The option to take up this annual extension will be at Aberdeen City Council's discretion.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000827691
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552638
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services


CPV Codes

79952000 - Event services

92000000 - Recreational, cultural and sporting services

92300000 - Entertainment services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Mar 20261 weeks ago
Submission Deadline
27 Apr 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2026 - 31 Mar 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
ABERDEEN CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB16 5GB
Post Town
Aberdeen
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire

Local Authority
Aberdeen City
Electoral Ward
Midstocket/Rosemount
Westminster Constituency
Aberdeen North

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552638
    Event Production (staging, Public Address, Audio Visual, Power & Power distribution, Equipment) - Aberdeen's annual events portfolio offers a rich and varied programme of attractions, activities and celebrations throughout the year which are designed to attract visitors to the city, to improve the quality of life of those who live or work in Aberdeen, and to strengthen Aberdeen's image and reputation. As part of the Council's ongoing commitment to improving the city's cultural and event offering, Aberdeen City Council seeks a suitably competent and skilled contractor required to supply Public Address Systems, Staging, Lighting, Power, Power Distribution, Equipment and AV etc.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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