Award

EDRMS support and maintenance

EAST LOTHIAN COUNCIL

This public procurement record has 1 release in its history.

Award

27 Mar 2026 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The procurement process, led by East Lothian Council based in Haddington, East Lothian, involved the provision of Electronic Document and Record Management Support and Maintenance Data Application Services under the title "EDRMS support and maintenance." This falls within the services category and was conducted through an open procurement method. The contract was awarded on 27 March 2026, following its signing on 27 February 2026, and the tender reached the completion stage with the award notice. The services will be delivered in East Lothian, underlining the project's geographical focus. The total contract value amounts to £242,776.

This tender offers substantial business growth opportunities, particularly for companies in the electronic document management services sector. Large corporations like Civica UK Limited, which was awarded the contract, demonstrate the scale preferred for such projects, especially given the scope, including licence fees, support, hosting, maintenance, migration services, and implementation. However, the open procedure implies that businesses, regardless of size, have the potential to compete in such procurements provided they meet the service delivery criteria and demonstrate a capacity for handling comprehensive management solutions. The associated framework could appeal to businesses looking to establish or expand their footprint in governmental digital infrastructure projects.

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Notice Information

Notice Title

EDRMS support and maintenance

Notice Description

Electronic Document and Record Management Support and Maintenance Data Application Services

Lot Information

Lot 1

Annual fees for licence, support, hosting and maintenance, Migration services, and Implementation services for EDRMS.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000827782
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552621
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£242,776 £100K-£500K

Notice Dates

Publication Date
27 Mar 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
27 Feb 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST LOTHIAN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HADDINGTON, EAST LOTHIAN
Postcode
EH41 3HA
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM11 East Lothian and Midlothian
Delivery Location
TLM73 East Lothian and Midlothian
Local Authority
East Lothian
Electoral Ward
Haddington and Lammermuir
Westminster Constituency
Lothian East

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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