This public procurement record has 1 release in its history.

Summary of the contracting process

The procurement process, led by the National Records of Scotland, has resulted in the awarding of a contract for a "Digital Preservation Management System and Associated Services" in Edinburgh. The contract, identified by the code "APR552970," was finalized on 27th March 2026 and is part of the award stage of the procurement process. The industry category is general public services, specifically focusing on digital preservation within the services sector. The procurement method employed was a limited procedure, specifically a mini-competition through the Jisc Digital Preservation Systems Purchasing Service DPS. The project will enhance the digital preservation efforts of the National Records of Scotland, aligning with their strategic goal to modernise the national archive.

This procurement presents significant opportunities for businesses involved in delivering digital preservation systems, particularly those experienced with such systems in a public sector setting. Large-scale service providers, like LIBNOVA, which successfully secured the contract valued at £1,870,000, demonstrate the competitive advantage of having extensive expertise and business capabilities in digital solutions for public records and archives. Such contracts could pave the way for future opportunities in government digital infrastructure projects, particularly for businesses capable of delivering specialised IT services and digital transformation solutions.

How relevant is this notice?

Notice Information

Notice Title

Digital Preservation Management System and Associated Services

Notice Description

Delivery of a digital preservation system to improve digital preservation at NRS, and support the strategic aim to deliver a modern national archive fit for the future.

Lot Information

Lot 1

Delivery of a digital preservation system to improve digital preservation at NRS, and support the strategic aim to deliver a modern national archive fit for the future. This procurement was undertaken as a mini-competition against Jisc Digital Preservation Systems Purchasing Service DPS - Framework Reference: Proc2306

Procurement Information

This contract is for the purchase of a Digital Preservation Management System and Associated Services. It has been awarded following a mini-competition against the Jisc Digital Preservation Systems Purchasing Service DPS - Framework Reference: Proc2306

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000828207
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR552970
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48160000 - Library software package

48710000 - Backup or recovery software package

48731000 - File security software package

48732000 - Data security software package

48780000 - System, storage and content management software package

48782000 - Storage management software package

48783000 - Content management software package

72250000 - System and support services

72261000 - Software support services

72268000 - Software supply services

72317000 - Data storage services

72611000 - Technical computer support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,870,000 £1M-£10M

Notice Dates

Publication Date
1 Apr 20266 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Records of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 3YY
Postcode Area
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

LIBNOVA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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